REGULAR MEETING
MARCH 11, 2008
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilman George Weed
Councilwoman Susan Sutch arrived late at 7:40 p.m.

OTHERS PRESENT: Boy Scout, A. Tatlock; A. Tatlock; N. Cayey; S. Atkins; F. Schwab; T. O’Brien, Dog Control Officer; T. Killeen, Assessor; D. Costanzo, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Tillson, seconded by Councilman Weed to approve the minutes of the February 12, 2008 Regular Meeting and March 4, 2008 Public Hearing as submitted.
All ayes. MOTION CARRIED

Privilege of the Floor – Susan Atkins stated that the road sign for Perth Road & Jersey Hill Road is on ground. On the other end of Jersey Hill Road the sign for West Galway Road & Jersey Hill Road has been on ground since November. Susan Atkins picked sign up and put in her garage, gave sign to Town Board and requested that it be put up. Highway Superintendent, Costanzo stated that sign would be put up tomorrow. He gave Ms. Atkins the Highway Garage telephone number should she need their assistance.

Communications – Town Clerk stated that all Board Members received copies of the following correspondence: Notification of Planning & Zoning Workshop on May 28, 2008 held by Capital District Regional Planning Commission; Assessor’s Report dated March 11, 2008; Dog Control Officer’s Report for January & February; Letter from Councilwoman Sutch to Attorney Peter Reilly requesting a review of the Use Variance issued on 7/07 and Special Use Permit granted on 9/25/07 to Jordan May/Q Squared, LLC, and Earth Development, LLC; Letter from Rosemary Wisniewski stating that she sent an anonymous letter last year advising town of septic concerns on two properties in Lake District. Ms. Wisniewski stated that letter was discarded since it was anonymous. Supervisor Hargrave stated that when anonymous letter was received he gave information to Building Administrator and properties in question were addressed by him. Supervisor Hargrave stated that he was unable to send a letter advising of outcome since letter was anonymous. Another letter was received from Rosemary Wisniewski addressing her concerns with Zoning Board of Appeals from 1999 thru present, requested response to letter. Complaint letter was received from Shirley Motyl of Greens Corners Road. Correspondence was received from Time Warner Cable advising of additional channels; rate changes & listing of possible channel that may be deleted. New York State Office of Real Property Services notification of Residential Assessment Ratio of 53.55 for the period of 7/1/06 through 6/30/07. The 2007 Annual Report for Galway Public Library was received; along with note from President Arlene Rhodes asking if Town Board has any suggestions for ways to improve services to residents. Harmony Corners Fire District Year End Report for 2007 has been received and is available for review. Welcome letter from Barnes & Noble for opening account, with terms for account. Correspondence was received from Attorneys Shantz & Belkin regarding the legal action of Keeney vs. Coadney. Numerious correspondence was received from Attorney Horigan regarding legal action of Curtis/Hagelin vs. Town of Galway. Letter was received from Arlene Rhodes, President of Galway Public Library requesting permission to hold annual election at Galway Town Hall on June 3^rd from 1-8 p.m. At bid opening on February 21, 2008 at 10:00 a.m. one bid was received from Albany Truck Sales for diesel powered tandem dump truck in the amount of $85,071.00.

RESOLUTION # 16-2008 - Authorization for Galway Public Library to use Town Hall for voting. On a motion of Councilman Tillson, seconded by councilman Toppe the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize The Galway Public Library to use Town Hall for voting purposes on Tuesday, June 3, 2008 from 1:00 p.m. to 8:00 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 17-2008 – Accept bid for truck. On a motion of Councilman Weed, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board accept the bid from Albany Truck Sales for the purchase of a diesel powered tandem dump truck in the amount of $85,071.00 to be charged to DA5130.2 Equipment CS.
All ayes. MOTION CARRIED

RESOLUTION # 18-2008 – Reject bid on installation of standby generator. Supervisor Hargrave stated that he and Councilman Topper will be meeting with Engineer to revise specs on project. Board went into discussion regarding bids. Supervisor Hargrave stated that two bids were received:
Harold R. Clune, Inc. Brownell Electric Corp.
30 Prospect Street 126 East Road
Ballston Spa, NY 12020 Fort Edward, NY 12828
Alternate A: Generator Location A Alternate A: Generator Location A
1. $103,900.00 1. $108,250.00
2. $ 1,000.00 2. $ 1,000.00
Alternate B: Generator Location B Alternate B: Generator Location B
1. $91,900.00 1. $89,290.00
2. $ 1,000.00 2. $ 1,000.00
On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board reject the two bids received for installation of standby generator a Town Complex.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that he received a letter from the Saratoga County Soil & Water Conservation District advising that they had received some funding from the State for park projects within county. If our town has any project in the works, contact their office for possible assistance. Copy of letter was given to Councilman Topper for possible funding on ball field.

COMMITTEE REPORTS: Assessor – Nothing in addition to written report. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper gave Board Member a copy of proposed athletic field project, addressing a pavilion, basketball court & walking trail. Board went into discussion regarding proposal. Councilman Topper is looking to put a proposal together to submit for possible funding under the Dockstader Grant. Public Affairs – Councilwoman Sutch stated that she attended the

Councilman Topper thanked highway department for their work on plowing of town road this winter. Property – No Report. Building & Grounds – Councilman Topper stated that work is under way to close in Town Clerk’s office. Supervisor Hargrave stated that the ad went into the paper for the bid opening on electrical work for generator project. Battery backup unit has been installed on Court computer & Town Clerk computer. Server will need to be looked at for replacement along with battery power pack on server and unit upstairs. Public Affairs – Councilwoman Sutch stated with reference to the “Safe Routes to School” meeting, project will consist of improvements made entirely on school property. They will look for school to sponsor project. On March 6^th the Saratoga Plan will have a meeting to discuss Galway Nature Preserve plans for the DesRoches property. Councilwoman Sutch attended the Saratoga County Planning Conference and the Tri-County Trails Committee meeting. Board went into discussion regarding “Safe Routes to School” and other trail projects. Councilman Topper will get project proposal together for walking trail to submit to the Dockstader Trust. Historian – No further report in addition to written report submitted. Highway – Superintendent, Costanzo read report: Finished overhead cutting on Lake Road; started overhead cutting on Perth Road between Jersey Hill Road & County Road 45; plowed and sanded roads 19 times; did winter maintenance on trucks & equipment; started sign survey to meet new regulations; put up “All-Ways” sign at 4-way stop locations. Superintendent, Costanzo anticipates for February to continue plowing & sanding as needed; continue with overhead cutting on Perth Road and continue with sign survey. Dave went over information from Auctions International , a no-cost auctioneer services for municipalities & townships. He requested resolution from Town Board to allow him to use Auctions International’s services. Went into discussion with Board regarding price comparisons for cab & chassis on a new truck. Highway Superintendent will put bid specifications out on truck project. County & Town – Supervisor Hargrave advised that he will be giving a speech on state of county on February 21^st at 7:30 a.m. On March 18^th County will honor deceased Veteran from Galway, Alexander Walter Shoultis. Army Band will be back at SPAC in September, Supervisor Hargrave will advise Board of date when available. On a town level, they will be working on AUD for year end. It will then be sent to accountant for review and then filed with state.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that the 2-lot subdivision of the Sander’s farm on Sacandaga Road was approved. The application of Thaddeus Quay was sent to ZBA for an area variance due to frontage. Variance was approved by ZBA, and then after further review determined to be unnecessary. Classified by Planning Board as a 2-lot subdivision and scheduled for public hearing in February. The application of Jeffrey Schaperjahn/Dennis & Candace Schaperjahn/David & Kathleen Schaperjahn was classified as a 2-lot subdivision and scheduled for public hearing in February. Youth – No Report. ZBA – Councilman Weed stated that the tabled application of Timothy Sorrentino o/b/o Phillip & Lois Bower for a 10’ front setback variance and an area variance due to pre-existing lot of 1.5 acres was approved. The application of Thaddeus Quay for a 3.5’ variance from the 200’ road frontage requirement was approved. Senior Citizens – Councilwoman Sutch stated that the senior’s will hold a health clinic on February 21^st with county nurses. Discusses rising costs for trips. The senior’s trip coordinator will attend a Coach Show sponsored by Brown Tours to get new ideas for trips. Councilwoman Sutch stated that Mrs. Hoffman turned 93 last week.

MOTIONS AND RESOLUTIONS

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (A) dated 1/09/08 thru 2/07/08 for a total of $82,368.55.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Weed to approve the General Abstract of Vouchers (B) dated 1/09/08 thru 2/06/08 for a total of $12,938.42.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DA) dated 1/09/08 thru 2/06/08 for a total of $73,644.18.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 1/09/08 thru 2/06/08 for a total of $20,580.19.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Weed to approve the Lighting District Abstract of Vouchers (SL) dated 1/09/08 thru 2/06/08 for a total of $169.10.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Galway Fire Company Abstract of Vouchers (GFD) dated 1/09/08 thru 2/06/08 for a total of $214,000.19.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Weed to approve the Harmony Fire Company Abstract of Vouchers (HFG) dated 1/09/08 thru 2/06/08 for a total of $15,489.19.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 1/31/08 with the Journal Entry Correction for the Revenue Account.
All ayes. MOTION CARRIED

RESOLUTION # 11-2008 – Authorization for Highway Superintendent to use Auctions International for auctioneer services. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to use Auctions International a no-cost auctioneer services for municipalities and townships to sell surplus.
All ayes. MOTION CARRIED

RESOLUTION # 12-2008 – Authorization for Girl Scouts to use Town Hall property for a bottle drive collection site on Saturday, May 31^st. Galway & Ballston Spa Girl Scouts are participating in a program to raise funds to help build the new animal shelter in Ballston Spa. They would like to use a safe spot outside Town Hall for their collection site. The only inside use would be bathrooms. Councilman Topper suggested possibly using Youth Commission tent for event. He will check on availability of tent for event and let Clerk know. Councilwoman Sutch requested insurance certificate. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the use of Town Hall & Grounds for a bottle drive collection site by Girl Scouts on Saturday, May 31^st for a fund raising program to help build the new animal shelter in Ballston Spa, insurance certificate naming Town as additional insured to be provided.
All ayes. MOTION CARRIED

RESOLUTION # 13-2008 – Amend Resolution #5-2008 “Expenditure of Highway Moneys to read: “$509,500.00.” On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board amend Resolution # 5-2008 to read: “Approval of the Highway Expenditure Agreement in the amount of $509,500.00 in maintenance to be set aside to be expended for primary work and general repairs upon 58.69 miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or the renewals thereof for the year 2008.”
All ayes. MOTION CARRIED

RESOLUTION # 14-2008 – Approval of change work order for Town Clerk’s Office. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the change work order from Saratoga Springs Window Co., for enclosing Town Clerk’s office at an additional cost of $800.00 to be charged to A1620.4 Buildings CE.
All ayes. MOTION CARRIED

RESOLUTION # 15-2008 – Schedule public hearing for review of proposed subdivision & zoning law update. Board went into discussion regarding scheduling of public hearing. Supervisor Hargrave stated that print shop should have paper copies this week. Maps need to be looked at for approval. Supervisor Hargrave has ordered CD’s. Town Clerk will send paper copies & CD to surrounding towns/county/attorney’s as soon as she receives them from Supervisor. Councilwoman Sutch stated that only maps that will be made a part of law will be included on CD & Town website, reference maps will not be attached. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board schedule a public hearing for March 4, 2008 at 7:00 p.m., to review proposed Local Law # 1 of 2008, “Changes to the Code of the Town of Galway regarding its Subdivision & Zoning Laws.”
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilman Tillson the meeting was adjourned to Executive Session at 8:28 p.m. to discuss contract negotiations with highway department & status of litigation on West Galway Road. Highway Superintendent, Costanzo; Harry Eisenhauer & Ron Spraker were asked to attend Executive Session.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilman Weed the Town Board returned to Regular Session at 9:04 p.m. Supervisor Hargrave stated no action was taken by Town Board during Executive Session.
All ayes. MOTION CARRIED

Other Business – None.

Councilman Tillson made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 9:05 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,
Margaret L. DeFoe
Town Clerk