ORGANIZATIONAL MEETING
JANUARY 2, 2008
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:00 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch Councilman George Weed

OTHERS PRESENT: D. Costanzo, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

Communication – Town Clerk read legal notice placed in Daily Gazette on December 18, 2007 advising that Organizational Meeting would be held on January 2, 2008 at 7:00 p.m. at Galway Town Hall.

MOTIONS AND RESOLUTIONS

DISCUSSION REGARDING TOWN POLICY 1, 2 & 3– The following items were addressed and changed: Changed wording on Policy # 1, page 10 (F) – Aside from limitations described above, the Supervisor is authorized to approve attendance at local training courses as required for individual training and to reimburse the attendee for “tuition, mileage and meals”. Removal of wording “Number 5” on page 16, first sentence; Policy # 2, page 1 (A) 6 Building & Grounds add “Supervisor Hargrave”; (C) add 2^nd part time Deputy Town Clerk “Denise Wescott”; (D) add 2^nd Deputy Registrar “Denise Wescott”; (I) Board of Ethics, will check with Sheelagh Baily to see if she is interested in position, will appoint at January 8, 2008 meeting; (P) Zoning Administrator & Building Inspector, Councilman Tillson requested that appointment not be made until Board has discussed some areas of concern with Mr. Concilla.; (R) Health Officer, Councilwoman Sutch will verify responsibilities with Association of Towns before position is filled; (S) Clerk of Planning Board & Zoning Board of Appeals, Supervisor Hargrave stated that letter was received from Carol DeLorme advising that she would like to resign as of November 30, 2007 and be reappointed as of December 1, 2007 due to her retirement and stipulations in retirement system.; (X) add 2^nd Deputy Tax Collector “Denise Wescott”; Under Financial Transactions & Salary Schedule (5) mileage rate changed to “$.505”; Election Machine Custodian rate of pay should read “2 at $375.00 per year” , County is now paying Election Inspector’s & a salary for Custodian’s, Board felt that Town would loose Election Custodian’s if they were to get cut in pay; Historian should read “$1,500.00 per year”; Youth Commission should read “Chairman $75.00 per meeting & Member $38.00 per meeting”; Town Policy # 3, (1) Field Scheduling wording should be changed to This scheduling will be accepted at “Galway Town Clerk’s Office” during the normal posted business hours.

RESOLUTION # 1-2008 – Except the resignation of Carol DeLorme as Clerk of Planning Board and Zoning Board of Appeals effective 11/30/07. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board except the resignation of Carol DeLorme as Clerk of the Planning Board and Zoning Board of Appeals effective 11/30/07.
All ayes. MOTION CARRIED

RESOLUTION # 2-2008 – Re-appointment of Carol DeLorme as Clerk of Planning Board and Zoning Board of Appeals effective 12/1/07. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board re-appoint Carol DeLorme as Clerk of Planning Board and Zoning Board of Appeals effective 12/1/07.
All ayes. MOTION CARRIED

RESOLUTION # 3-2008 – Adoption of Town Policy #’s 1, 2 & 3. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED by roll call vote:
Supervisor George Hargrave – Aye Councilman Michael Tillson – Aye
Councilman William Topper – Aye Councilwoman Susan Sutch – Aye
Councilman George Weed – Aye
All ayes MOTION CARRIED
WHEREAS, certain necessary actions are required for the Town Government to be formally organized to function legally and maintain a continuity of government, be it adopted and made a part of these minutes.

Other Business

Councilwoman Sutch questioned if changes on proposed zoning would be needed in print format along with electronic format? Supervisor Hargrave stated that print format is needed.

Supervisor Hargrave will send letters to appointed positions advising that Oath of Office needs to be done.

Councilwoman Sutch made a motion, seconded by Councilman Topper to adjourn the meeting at 7:30 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk