REGULAR MEETING
JULY 10, 2007
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman George Weed

OTHERS PRESENT: C. Havens; D. Costanzo, Highway Superintendent; T. Killeen, Assessor; A. Rhodes & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Topper to approve the minutes of the June 12, 2007 Regular Meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk stated that Town Board Members received copies of the following correspondence: Assessor’s Report dated July 10, 2007; Dog Control Officer’s Report for June; Highway Department Report for June with schedule for July. Correspondence was received from the Greater Galway Community Services Association with their Secretary’s Report, Treasurer’s Report & Pantry Report. Thank you letter was received from Jane Cancio to Town for the town wide clean up. Town Clerk advised that she has received numerous telephone calls thanking town for the junk pick up. Letter from NYS Office of Real Property Services advising that Assessor appointment will expire September 30, 2007, requesting that appointment decision be forwarded to their offices. Letter from Arlene Rhodes, President of the Galway Public Library advising Town that Referendum was passed on June 19 to establish the Galway Public Library as a School District Public Library. However, they have learned that the process for re-chartering takes 2 to 4 months. During this time they will continue to operate as a municipal library with the current board of trustees. Library Board was requesting assurance from Town Board that 3^rd quarter funding would still be available to meet the Library’s operating expenses. Funding from School District vote will not take place until November 15^th.

Library Presentation – Arlene Rhodes introduced the new Library Director, Christine Havens. Arlene stated that she hoped all Board Members read the letter she sent regarding the Library. She went over the information in that letter and requested assurance from Town Board that 3^rd quarter funding would be available from Town for Library operating expenses.

Privilege of the Floor – Tom Ambrosino, resident of Sacandaga Road requested that the Town Board petition the state for a speed limit reduction on Sacandaga Road from the light at Route 29 to Alexander Road.

RESOLUTION # 43-2007 – Speed limit request for NYS Route 147. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES - 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Town Clerk to send a request to New York State requesting a reduction of the speed limit on NYS Route 147 from NYS Route 29 to Alexander Road.
All ayes. MOTION CARRIED

RESOLUTION # 44-2007 – Authorization for 3^rd quarter payment to be made to Library. On a motion of Councilwoman Sutch, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the payment of the 3^rd quarter installment to the Galway Public Library in an amount of $13,750.00 to be charged to A7410.4.
All ayes. MOTION CARRIED

COMMITTEE REPORTS: Library – Christine stated that 2,470 materials were circulated in June with 28 new cards issued. She began her official duties as Director on June 30^th. They are posting for a substitute Clerk this month. Library hours have been extended from 28 hours to 35 hours. Summer reading program began as of today with 99 children signed up. The 10:00 a.m. programs under the tent have been very popular. Today’s program a CSI/Forensic theme was a big hit with 24 children signing up for an 8 child capacity program. Since there was such an interest they created two more sessions so all the children could participate. The schedule of the remaining sessions can be found on the website. Thanks to a grant from Assemblyman Tedisco, the Library now has a security system that will be fully operational within a week. Assessor – Tracy Killeen gave Board Members an additional sheet to add to his report addressing Library figures for “School District Library”. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper stated that Phase II of the Ball Field Project has begun. Public Affairs – No Report. Highway – Highway Superintendent, David Costanzo went over sheet explaining material’s/man hours for the stockpiling of material by Highway Department for ball field project. He requested that if he runs low in fuel this winter the Town Board bring this into consideration. Town Board was very appreciative of work Highway Department did for this project and will bring this into consideration should they run low on fuel funding. Superintendent, Costanzo stated that they have begun the crushing of gravel. He has received a bid to crush next year’s materials at this year’s price, and hold off until January for payment. Went into discussion with Town Board regarding this proposal. Town Board felt this was a good idea. Historian – No Report. Supervisor Hargrave stated that air conditioning is needed in Historian/Preservation Society Offices.

RESOLUTION # 45-2007 – Authorization for Supervisor to have central air conditioning installed in the Historian/Preservation Society Offices in an amount not to exceed $3,000. Supervisor Hargrave stated he will request three quotes for this work. Councilwoman Sutch questioned why central air vs. window unit. Supervisor Hargrave stated that there are three separate rooms with wall separation. A window unit would not cool all rooms, plus window installation would create a security concern. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to request three quotes for installation of a central air conditioning system for the Historian/Preservation Society Offices and have it installed in an amount not to exceed $3,000.00 to be charged to A7510.4 Historian.
All ayes. MOTION CARRIED

County & Town – Supervisor Hargrave stated he would be getting budget sheets together for 2008 to be given to department heads in August. He will be working on the 2008 budget on county level. August meeting Town Board will need to schedule dates for budget workshops. Supervisor Hargrave would like to request that the Historian attend a budget workshop to go over their needs. Newsletter has been mailed, cut off date for next newsletter is September 27th. Bulk pick up was a huge success. August 11, 2007 will be hazardous waste day, forms are available at Town Clerk’s Office and materials will be dropped off at set time in Milton.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Melodye Smith-Eldeen received approval for a 2-lot subdivision on Greens Corners Road. Gary & Patricia Silk were requesting a lot line adjustment/annexation & subdivision on Kania Road. Application will be scheduled for public hearing in July. Winfield McIntyre was in for further discussion on the Alexander Road subdivision of the Scripter major subdivision. He was scheduled for public hearing in July. Q Squared (Jordan May) project was referred to ZBA for area variance due to change in use and lot being substandard for commercial activity beyond the grandfathered use. Betty Keller was in for discussion on her proposed subdivision on Perth Road that includes the house, Colonial Inn Restaurant & Banquet facilities. Further research was needed on parcel before any action could be taken. Carol Hooper/Joan Olsen received approval for a lot line adjustment/annexation on Graves Road. Jeremiah & Jacy Teeling were in for a site plan review/special use permit for a home occupation to run a group family day care. This was scheduled for public hearing in July. Youth – Councilman Topper stated that Family Fun Day was a big success with between 400-450 people in attendance. ZBA - Councilman Weed stated that there were three applications before the Board in June. Bradley Johnson & John & Elizabeth Rowe received approval for a variance on their property located in Hart “B” Road in Lake District. Walter Behrens received approval for a side lot variance on his property located on Hermance Road in Lake District. Garry & Patricia Silk received approval for an area variance to allow the creation of a substandard size lone of 2.93 acres to be created on their property on Kania Road. Senior Citizens – Councilwoman Sutch stated that the Senior’s held their annual picnic on June 21^st at the American Legion Post in Broadalbin. Councilwoman Sutch went over additional bus trips schedule.

MOTIONS AND RESOLUTIONS

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 6/13/07 thru 7/06/07 for a total of $35,549.83.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Weed to approve the General Abstract of Vouchers (B) dated 6/13/07 thru 7/02/07 for a total of $3,690.63.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 6/13/07 thru 7/02/07 for a total of $22,564.83.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 6/13/07 thru 7/02/07 for a total of $52,850.03.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Special Lighting District Abstract of Vouchers (SL) dated 6/13/07 thru 7/2/07 for a total of $111.68.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 6/30/07.
All ayes. MOTION CARRIED

RESOLUTION # 46-2007 – Budget Adjustments. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1680.4 Data Processing CE $750.00
(anti-spam for computers)
Increase A2010.1 Supt. of Highways $100.00
(training workshop for Highway Superintendent)
Decrease A9720.7 Interest Payment $850.00

Increase DA5130.2 Machinery EQ $16,780.00
(Zipper equipment transfer)
Decrease DA9950.9 Transfer Cap. Project $16,780.00
All ayes. MOTION CARRIED

RESOLUTION # 47-2007 – Authorization of payment to Town of Milton for Hazardous waste collection. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to reimburse the Town of Milton for the Town of Galway’s portion of the Hazardous Waste Collection costs in an amount not to exceed $9,000.00 to be charged to A8160.4.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to adjourn the meeting to Executive Session to discuss pending litigation at 8:20 p.m.
All ayes. MOTION CARRIED

Town Board returned to regular session at 8:25 p.m.

Other Business – Town Board went into lengthy discussion regarding the Assessor & Building Offices. Councilman Topper felt it might be a good idea to start advertising for all positions as appointment dates come up. He felt that since Elected position in town were voted on every four years, other appointed positions should be looked on a regular basis as well.

RESOLUTION # 48-2007 – Authorization for Town Clerk to place advertisement requesting resumes for the upcoming Assessor appointment. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE Councilman Michael Tillson AYE
Councilman William Topper AYE Councilwoman Susan Sutch NAY
Councilman George Weed NAY
RESOLVED that the Galway Town Board authorize the Town Clerk to place an advertisement in the Daily Gazette requesting resumes for interested applicants for the position of Assessor in the Town of Galway. Advertisement to be placed the third week in August. Interviews for interested applicants will be set at later date.
3 - AYES 2 - NAYS MOTION CARRIED

Supervisor Hargrave stated that he received a bill from the Consultant for maps in the amount of $255.00. Board discussed any additional errors on maps. It was determined by Town Board that wording will need to be placed on maps stating that maps are for guide purposes. They will also indicate that maps were prepared with the 2006 parcel data information. Board suggested that Supervisor attach a note to payment stating that no further payment will be made for maps corrections that are not a result of communication from Town Board but rather an error on the part of map maker.

Councilwoman Sutch requested that if any Board Members have areas of concern they would like to have addressed with Assessor to place them in her box and Councilman Weed’s box. Councilman Weed will advise Assessor that he will need to reapply for position and that the Board will be giving him a list of concerns he will need to address with Board.

Councilman Topper felt that the reports currently given from some department heads are not adequate. Board is currently given a list of building permits issued, but nothing on any other activity.

Councilman Topper made a motion, seconded by Councilman Weed to adjourn the meeting at 8:55 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk