REGULAR MEETING
JANUARY 9, 2007
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman George Weed

OTHERS PRESENT: A. Oakley; P. Keeler, Historian; D. Costanzo, Highway Superintendent; T. Killeen, Assessor & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilwoman Sutch to approve the minutes of the December 12, 2006 & January 2, 2007 meetings as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk stated that Town Board Members received copies of the following correspondence: Assessor’s Report dated 1/9/07; Highway Department Report for December with projected schedule for January; Letter with resume from Anthony LoCascio regarding volunteering to serve on Planning or Zoning Board; Building Department Report covering 11/1/06 to 11/30/06, 1/1/06 to 12/30/06 & Events Report covering 1/1/06 to 12/30/06; Report to Supervisors for Towns of Galway & Charlton from Paul Lent; Two separate correspondence from Attorney Horigan regarding pending litigation on Galway Road; Letter from Mark Concilla, Code Enforcement Official advising that no fire alarm is required by NYS Code for current Library building; Dog Control Officer’s Report for December; Training workshop from Saratoga Grants To You, offered February 2-3, 2007; Saratoga County Planning Conference to be held January 24, 2007 & Association of Towns training school to be held in New York City, February 18-21, 2007. Correspondence was received from NYS Department of Environmental Conservation regarding the Proposed Rule Making, Public Hearing & Public Information Meeting to amend Water Quality Regulations. Galway Volunteer Fire Company Financial Report was received on January 5, 2007. Notification from Providence Town Clerk that none of their Planning Board members would be able to attend the County Workshop scheduled at Galway Town Hall on Wednesday, January 3, 2007. Notification from Town of Milton of Public Hearing before the ZBA for a use variance by Elaine & Kazimierz Austro for a contractors yard and shop at 6650 Middle Grove Road, hearing January 25, 2006 at 7:00 p.m. Correspondence from Highway Superintendent, David Costanzo appointing Philip E. Becker as Deputy Highway Superintendent effective January 1, 2007. Legal Notice placed in Daily Gazette on December 31, 2006 & January 2, 2007 regarding notice of receipt of tax roll and warrant. Legal Notice placed in Daily Gazette on December 19, 2006 advising of Zoning Workshop to review last minute changes on proposed zoning regulations to be held on January 16, 2007 at 7:00 p.m. Letter received from Mary Baxter, President of the Greater Galway Community Services Association thanking Town for their financial support. Packet from Highway Superintendent, Costanzo regarding proposed policy on “Controlled Substances & Alcohol Testing Policy.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – A. Oakley advised that the Friends of Library will hold a book sale on January 19^th & 20^th, with rain date of January 26^th & 27^th. Alissa advised that she will have Library’s Annual Report for Town Board at next month’s meeting. Library will be closed on January 15, 2007 for the Martin Luther King Holiday. Adult rug making program will be held on February 16, 2007 at 6:30 p.m. Library has 230 pre sale orders received for Story Quilt Book. Assessor – Tracy stated that he had two gentlemen in his office today that had purchased a land locked parcel in the middle of the swamp. They were researching adjacent property owners to possibly obtain access to this parcel. Historian – P. Keeler thanked Town Board again for her new office. Phyllis went over her annual report for 2006: Moved into new office; sent Historian’s Annual report to County & State; attended Town Board Meetings; Attended County Historian’s meetings; answered letters & phone calls regarding local history; conducted local history tours at Cook Museum; Town Cemeteries were cleared of overgrowth by Galway Highway Department; served on Galway Millennium Book Committee; served on Galway Preservation Society program committee; served on Joseph Henry Committee; additional local history information was added to Town’s Historian’s file; submitted local history articles in Galway Reader Newsletter; assisted students & adults of community with regard to locating local history information; presented lecture at Brookside, “Crime In Galway, Years Ago”; assisted Eagle Scout Candidate, J. Griffin with project at Stimson Cemetery; added to Galway Historian’s surname file and updated directory; supervised volunteers in Historian’s Office & designed, purchased & arranged for the installation of the Stimson Cemetery State Marker for Galway Preservation Society. Public Safety – No Report. Property – No Report. Buildings & Grounds – Councilman Topper stated that bid specification packet had not been received form Engineer for Playing Fields. Councilman Topper has estimated that 4,250 cubic yards of fill will be needed for project. Highway Superintendent, Costanzo stated that Highway Department could start working on stock piling this fill now. Councilman Topper stated this would be good since the contractors on last bid had concerns with fill availability impacting their schedule. Councilman Topper will talk directly with Jim Mitchell this week regarding the importance of receiving bid specification. Town Clerk stated that she would call Board Members if package was received from Environmental Design Partnership to allow them time to review information before next meeting. Supervisor Hargrave advised that he and Jim Andrus started removing wax on meeting room floor and found tiles were coming loose. He has requested bids from three flooring company’s to replace tile in meeting room & kitchen. To date he has only received one estimate from Ballston Carpet: $3,800.00. Public Affairs – No Report. Highway – Highway Superintendent, Costanzo stated that bridge project was complete. FEMA funding to come. Dave advised that bid specifications had gone out for new Drum Chipper, bids will be opened on Tuesday at 10:00 a.m. County & Town – Supervisor Hargrave stated he had been appointed Chairman of Law & Finance at County. Supervisor Hargrave is the Deputy Chairman for the Board of Supervisor’s, which puts him in line to be Chairman of Board of Supervisor’s in 2008. Supervisor Hargrave stated that the newspaper article on tax rate from county was misleading. Newsletter is at printer.

LIAISON REPORTS: Planning Board – No Report. Youth – No Report. ZBA – Councilman Weed stated that Dale & Nancy Swann received approval for a front & side lot variance on their property located on Point Road in Lake District. Senior Citizens – Councilwoman Sutch stated that the Senior Citizens had their Christmas party at C & R Restaurant on December 15^th. Town Clerk has list of Senior Board Members for 2007.

MOTIONS AND RESOLUTIONS

Supervisor Hargrave stated that a budget adjustment for the bridge project was not done in DA Account for $180,546.99. This will be taken care of by Accounts Receivable with FEMA reimbursement as revenue.

RESOLUTION # 2-2007 - Budget Adjustments 2006. On a motion of Councilman Weed, seconded by Councilman Tillson the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following 2006 budget adjustments:
Increase A1110.1 $84.38 Justice PS
Decrease A1110.4 $84.38 Justice CE
(New Deputy Court Clerk)

Increase A1355.1 $.02 Assessor PS (payroll)
Increase A1420.4 $660.00 Attorney (West Galway Road Litigation)
Increase A1430.1 $.02 Personnel PS (payroll)
Decrease A1430.4 $660.04 Personnel CE

Increase A1620.4 $11,550.00 Buildings (electricity, new door & rug)
Increase A5132.4 $4,650.00 Garage CE (Historian’s new office)
Decrease A909 $16,200.00 Fund Balance

Increase A3310.4 $315.00 Traffic Control CE (timer on light)
Increase A9030.8 $140.00 Social Security (payroll increase not added)
Decrease A9720.7 $455.00 Interest

Increase B7310.4 $310.00 Youth Programs ( grants to come)
Decrease B8020.1 $310.00 Planning

Increase B8010.4 $1,060.00 Zoning CE (Attorney fees)
Decrease B8010.1 $1,060.00 Zoning PS

Increase DA9060.8 $6,015.00 Medical Insurance (New insurance Carrier)
Increase DA5142.4 $331.00 Snow Removal CE
Decrease DA5142.1 $6,346.00 Snow Removal
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Weed to approve the General Abstract of Vouchers (A) dated 12/13/06 thru 1/08/07 for a total of $25,041.21.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 12/13/06 thru 1/08/07 for a total of $3,444.99.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 12/13/06 thru 1/08/07 for a total of $214,579.56.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 12/13/06 thru 1/08/07 for a total of $37,176.27.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 12/13/06 thru 1/07/07 for a total of $148.72.
All ayes. MOTION CARRIED

Councilwoman Topper made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 12/31/06.
All ayes. MOTION CARRIED

RESOLUTION # 3-2007 – Untable Resolution # 71-2006. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board untable Resolution # 71-2006, the reappointment of Brian Hendries to the Zoning Board of Appeals.
All ayes. MOTION CARRIED

RESOLUTION # 71-2006 – Reappointment of Brian Hendries to the Zoning Board of Appeals. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board reappoint Brian Hendries to the Zoning Board of Appeals for a term to expire 12/31/11.
All ayes. MOTION CARRIED

Other Business

RESOLUTION # 4-2007 – Schedule Public Hearing for proposed Local Law # 1-2007. Supervisor Hargrave stated that he was given this information from the Building Administrator, Mark Concilla. Supervisor Hargrave stated that New York State is mandating towns adopt the following regulations as a Local Law. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – AYE Councilman Michael Tillson – AYE
Councilman William Topper – AYE Councilwoman Susan Sutch – AYE
Councilman George Weed – AYE
RESOLVED that the Galway Town Board schedule a public hearing for March 13, 2007 at 7:15 p.m. to review proposed Local Law # 1-2007, entitled “A Local Law Providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code”.
All ayes. MOTION CARRIED

RESOLUTION # 5-2007 – Authorization for Supervisor to sign contract with Saratoga County Animal Shelter. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the contract with the Saratoga County Animal Shelter in the amount of $550.14 to be charged to Account #: A3510.4 Dog Control.
All ayes. MOTION CARRIED

Supervisor Hargrave discussed a joint project in planning stage for this year with Milton; Providence; Charlton; Greenfield & Galway. This project would allow residents one day by appointment, to bring hazardous waste materials to Milton Highway Department & dispose of them. Supervisor Hargrave is also looking into finding a vendor for disposal of electronics.

RESOLUTION # 6-2007 – Authorization for Supervisor to sign contract with Office for Aging & Prestige Services for the senior meal program. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the contract with Saratoga County Office for the Aging & Prestige Services for the Senior meal program in the amount of $584.00 to be charged to Account #: A6772.4 Programming for Aging CE.
All ayes. MOTION CARRIED

RESOLUTION # 7-2007 – Change the member requirement for Planning Board from seven members to five members. Board went into discussion regarding their inability to get interested candidates for this board. Advertisement was placed in newspaper three different days. One gentleman answered advertisement but did not qualify since he has only been a resident for about a year. Board went into discussion regarding this matter. Supervisor Hargrave stated according to New York State Law, at the discretion of Town Board Planning Board can consist of a five or seven member board. Supervisor Hargrave has discussed this with the Association of Towns and the County Attorney. Paul Lent, Chairman of Planning Board’s suggestion to Supervisor Hargrave was to change Planning Board from a seven member board to a five member board. As members are reappointed their term will change from a seven year term to a five year term. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – AYE Councilman Michael Tillson – AYE
Councilman William Topper – AYE Councilwoman Susan Sutch – AYE
Councilman George Weed – AYE
RESOLVED that the Galway Town Board change the member requirement for Planning Board from seven members to five members effective immediately.
All ayes. MOTION CARRIED

RESOLUTION # 8-2007 – Adoption of Controlled Substances & Alcohol Testing Policy. Board went into discussion with Highway Superintendent, Costanzo regarding document. Town Clerk advised that any corrections in the wording of this document needed to be changed before document could be adopted by Board; or notations made of changes. Board determined that they would like corrections made to document and time to review document before they approved it. Town Clerk stated that once corrections have been made Superintendent, Costanzo can give document to her and she will forward copies on to Town Board. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board table the adoption of the Controlled Substances and Alcohol Testing Policy until the February Town Board Meeting to allow changes to be made to that document and adequate time for Town Board to review document.
All ayes. MOTION CARRIED

Supervisor Hargrave will make Planning Board Chairman, Paul Lent aware of tonight’s changes to Planning Board. He will also ask Planning & Zoning Chairman to advise their Board Members of the $25.00 reimbursement for attending training & the mileage reimbursement increase.

Supervisor Hargrave went over what was left in Town Hall to move over to new Historian’s office. Once the village display is moved, Supervisor Hargrave would like to purchase a few more chairs to put at that end of Town Hall for people to sit in when they are waiting for Assessor of Building Administrator. Historian will have a separate telephone number for her new office which will be listed in telephone book. Supervisor Hargrave requested suggestions from Town Board on Memorial Plaque for Pat Bingham. Board went into discussion regarding this. Alissa will check wording on plaques at Library and get back to Town Clerk with information. Councilwoman Sutch stated that Board previously discussed making a monetary donation to Library in Patrick Bingham’s name. Board can determine amount for donation when price has been determined for plaque, and one resolution can cover both items. Once everything is done we will ask Library Board to attend Town Board Meeting for presentation with Bingham Family.

Invitation was received for the Galway Volunteer Fire Company Award Banquet on January 20, 2007 at 6:00 p.m. Supervisor Hargrave stated he will be in New York City at a hockey game on that day. He is looking for someone to represent town at this banquet. Highway Superintendent, Costanzo also received an invitation and is unable to attend. Councilwoman Sutch will look at her schedule and get back to Supervisor on her availability.

Councilman Topper made a motion, seconded by Councilman Weed to adjourn the meeting at 8:59 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk