REGULAR MEETING
JUNE 13, 2006
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:31 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilwoman Susan Sutch Councilman William Topper Councilman George Weed

OTHERS PRESENT: A. Oakley; L. Sanders; J. Sivik, Deputy Town Clerk; T. O’Brien, Dog Control Officer; M. Concilla, Code Enforcement Officer; T. Killeen, Assessor; D. Costanzo, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilwoman Sutch to approve the minutes of the May 9, 2006 meetings as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk read a thank you note from Mary Baxter, President of the Greater Galway Community Services Association, thanking Town Board for $4,000.00. A copy of the fully executed agreement between Saratoga County Office for the Aging ant the Town of Galway was received and available for review. Notification from the State of New York, Board of Real Property Service advising town of tentative equalization rate of 70.00 for municipality. Correspondence from Time Warner Cable advising Town that cable contract will expire on March 31, 2009. Letter from Saratoga County Department of Public Works advising town that they will begin the reconstruction of County Road 45, Galway Road from County Road 52 to Armer Road and from County Road 49 to County Road 59 total distance 3.61 miles. Notification was received from Sandra Foster & Joseph Guerrera, owners of the Village Pizzeria advising that they have filed for renewal of their liquor license with State. Letter from Chris Myers resident of Sacandaga Road voicing his concern with the enforcement of the speed limit on the section of Sacandaga Road where the ball fields are located. Correspondence from Cutler, Trainor & Cutler, Attorneys at Law representing Links of Saratoga, advising of application sent to State for liquor license. All Board Members received copies of the following correspondence: Letter from Attorney Horigan regarding the Trosan Zoning Variance. Notification of Cyber Security Conference on June 15, 2006. Correspondence from Brown, Peterson, Craig & Thomas Attorneys for Galway Lake Camper’s Association regarding Trosan Zoning Variance. Building Department report covering 4/1/06 to 6/1/06. Dog Control Officer’s report for May 2006. Notification from Association of Towns regarding Planning & Zoning Summer Schools for 2006. Highway Report for May. Correspondence from Corner Stone Telephone Company regarding their proposal. Saratoga County Green Infrastructure Plan spring public informational meetings schedule. Correspondence from Frederick Richards, Chaplain for the Harmony Corners Fire Department, Inc. with their request for extension of cable internet benefits to be included in next contract with Time Warner. Assessor’s Report dated 6/13/06.

Privilege of the Floor – Tom O’Brien, Dog Control Officer requested that Town Board raise the fines for Dog Violations in the Town. He stated that the last increase was 1993. The current fees are as follows: 1^st offense, $25.00; 2^nd offense $50.00 & beyond $100.00. Tom suggested that board at least double these fees. Councilwoman Sutch stated that fees were in Town Law. Supervisor Hargrave stated that changing this would require an amendment to that law. Tom O’Brien will check with other towns in area to find out what their fees are and get back to Board with figures.

COMMITTEE REPORTS: Historian – Supervisor Hargrave stated that Historian, Phyllis Keeler was away celebrating her 50^th Wedding Anniversary. Supervisor Hargrave stated that he will be reading the Joseph Henry Proclamation at school on the 16^th. Library – Alissa Oakley stated that circulation for May was 1,681, with nine new library cards issued. Summer reading sign up begins on June 24^th. Big program for summer will be held here at Town Hall on July 8^th, The Story Crafters Program. Friends of Library will participate in Family Fun Day Celebration with an obstacle course. Public Safety – No Report. Property – No Report. Buildings & Grounds – Councilman Topper stated that he is still waiting for the specifications from Environmental Design Partnership regarding playing field project. He is very concerned that the delay in getting this information will have an impact on our grant for ball field. Engineer’s representative stated that he will have information to us by the 20^th of this month. Board went into discussion regarding their displeasure with Environmental Design Partnership and pending projects with them. Supervisor Hargrave stated that Councilman Weed & Councilman Topper will meet with Fire Department regarding contract. Councilman Topper stated that the previous Highway Superintendent has agreed to bring in the needed gravel for the parking lot & field base for Phase II, estimated at no more than 1-2 thousand yards. Highway Superintendent had no problem with this, was advised that it would just be bringing gravel in no grading or leveling. Ice rink will not be constructed this year. Youth commission would like to relocate ice rink to an area at Town Hall so plowing isn’t an issue. Highway Superintendent stated that that would be fine; they could also plow off ice. Dave Costanzo, Highway Superintendent did however suggest that a concrete base be created instead of using plastic liner. Councilman Topper created an activity table to be used for the Phase II project. He suggested submitting this form with required paperwork for grant. Board was in agreement with Councilman Topper on use of activity table. Supervisor Hargrave stated that he has received a request for the old backstop to be used at Lions ball field. Board had no problem with this, as it was donated by school and never used.

RESOLUTION #32-2006 Special meeting to go over bid documents with Engineering firm for ball field project, and put project out for bid. Set dates for public hearing on draft for changes in Zoning Law. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board schedule a special meeting for Thursday, June 29, 2006 at 7:00 p.m. for a review with Environmental Design Partnership of the bid documents for Phase II of the Ball Field Project, and also set date for opening of this bid documents. At this special meeting they will also set dates for public hearings on proposed changes to Zoning Law.
All ayes. MOTION CARRIED

COMMITTEE REPORTS CONTINUED Buildings & Grounds – Supervisor Hargrave stated that front of building will be under construction soon for replacement of pillars. Councilwoman Sutch stated that she had visited old highway building to see progress on Historian’s Office and was advised that renovations should be completed by end of this month. Public Affairs – Councilwoman Sutch stated that she attended a county infrastructure meeting held in Charlton on June 1^st. There were many horse people in attendance at this meeting pushing for recreational trails. On June 8^th, Councilwoman attended and spoke at an Open Space Education & Exploration meeting held at Galway Central School. This meeting was attended by about 50 people. County & Town – Supervisor Hargrave stated that budget worksheets have been made up and will be given to department heads in August. Councilman Topper requested that Board be supplied with the county listing of salaries for budget purposes. On a county level, Supervisor Hargrave participated in the setting up of the Moving Wall in Malta on June 8^th. Supervisor Hargrave gave an overview of activity on Moving Wall. Highway – Superintendent Costanzo activity for May consisted of the following: Beginning the reconstruction of Kania Road; screening gravel; seals on Donnan Road & Crane Road; fixing wash-outs from heavy rain on Donnan; Perth; Lake; Ridge & West Galway Roads; storm clean up of tree limbs town wide; completing annual Mine Safety Training for the Tri-Town Gravel Facility. The Highway Department has the following items scheduled for June: Continuing reconstruction of Kania Road; chip seal for Donnan Road & Crane Road; mow the shoulders estimated start date 6/20 or 6/21/06; received 20’ hydraulic boom mower from Artco. Assessor – Nothing beyond written report.

LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that the Summer Drama Program will be run this year totally by our youth. This year’s free performance will be “Sleeping Beauty”, August 4^th & 5^th. The play will be directed by Dan Clemens, a returning Galway Student. Family Fun Day will be held this Saturday from 1-4 p.m., Councilman Topper invited everyone to stop . He request that the Highway Department get the Canopy Tent down from storage so it can be set up; highway cones are needed for the front of building; any extra garbage cans or boxes are needed for garbage & cans; grass needs to be mowed & hose key left to fill dunking booth. Summer Recreation Program will run from July 5^th thru August 4^th 9:30 till noon. Clerk advised that insurance certificate was sent to school for this program. Youth Rifle has wrapped up season. Several youth are getting ready to participate in the Empire State Games. The Youth Soccer Program had 176 participants for the spring season. This year there was a large number of teenagers volunteering to coach the teams. The Travel Soccer Team is sharing field usage this season with Youth Soccer Program. Karate dropped off to about 20 students near the end of year. Summer Swim Program applications are available. Volunteers are needed for the Youth Commission, Valerie Bellon-Halligan will be leaving at the end of the year. Councilman Topper stated that there was a voucher for the port-a-potty in tonight’s abstracts, which was ordered and billed without proper authority by the Travel Soccer Team. At this point Councilman Topper suggests paying voucher. Town Clerk stated that she has received a request for extension of time port-a-potty is left at field and is not sure amount to charge or who to contact to make sure it is not removed? Clerk will contact Darrin Schaperjahn to see if she can get this information. ZBA – Councilman Weed stated there was no May meeting, the do have meeting scheduled for tomorrow evening. Seniors – Councilwoman Sutch stated that she attended the May 18^th meeting of the Senior Citizen’s with approximately 35 members in attendance. Clayton Dockstader passes away at 96 years old. The guest speaker was from Glens Falls Association for the Blind, she gave a nice presentation of items available for free. Councilwoman Sutch went over senior trip schedule. Senator, Hugh Farley sent a very nice letter for Senior Citizens Month. The second meeting for this month will be the senior’s annual picnic at the American Legion on Route 29 which Councilwoman Sutch plans on attending.

MOTIONS AND RESOLUTIONS

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (A) dated 5/10/06 thru 6/7/06 for a total of $42,394.22.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (B) dated 5/11/06 thru 6/7/06 for a total of $1,695.79.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Weed to approve the Highway Abstract of Vouchers (DA) dated 5/10/06 thru 6/7/06 for a total of $4,604.40.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DB) dated 5/11/06 thru 6/7/06 for a total of $14,329.23.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that the SL Abstract of Vouchers indicates a credit of $1,383.77 due to problem with National Grid. This credit has been adjusted on other Abstracts. Supervisor Hargrave stated that no approval is needed for this credit.

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 5/31/06.
All ayes. MOTION CARRIED

RESOLUTION # 33-2006 – Budget Adjustments. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1420.4 $7,000.00 Attorney
Decrease A909.1 $7,000.00 Fund Balance
(Litigation costs)

Increase A1620.401 $6,000.00 Buildings
Decrease A909.1 $6,000.00 Fund Balance
(Roof repairs to Library & Town Hall Bldgs. Plus water system @ Town Hall)
All ayes. MOTION CARRIED

RESOLUTION # 34-2006 – Table setting of dates for public hearings on proposed changes to Zoning Law. Supervisor Hargrave stated that draft changes were received from Consultant with changes indicated in red ink. Town Hall has no color printer, so Supervisor Hargrave will bring document to be printed. No disc was received from Consultant, so Supervisor will create one. Supervisor Hargrave felt that we needed to have a large quantity of draft available for public in paper & disc form before setting dates for public hearings. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board table the setting of dates for public hearings on the proposed changes to Town of Galway Zoning Law until the June 20, 2006 Special Meeting to allow time for Supervisor to have printed a quantity of paper & disc forms on proposed changes to this law for the public to review.
All ayes MOTION CARRIED

Supervisor Hargrave advised Town Board that Gazette Reporter, Kathy Parker contacted him today after a discussion she had with Assessor, Tracy Killeen. Supervisor Hargrave stated his displeasure with the comments given to Ms. Parker by Town Assessor.

Councilman Tillson made a motion, seconded by Councilman Topper to adjourn the meeting at 8:30 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk