REGULAR MEETING
SEPTEMBER 19, 2006
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilman George Weed

ABSENT: Councilwoman Susan Sutch

OTHERS PRESENT: A. Oakley; F. Schwab; P. Keeler, Historian; E. Keeler; M. Concilla, Code Enforcement Officer; J. Sivik, Deputy Town Clerk; D. Costanzo, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilman Weed to approve the minutes of the August 8, 2006 meetings as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk read legal notice placed in Daily Gazette on 8/11/06, Notice to Bidders regarding sealed proposals for reconstruction contract for Parkis Mills Road Bridge over Tributary of the Glowegee Creek; bid opening August 29, 2006 at 10:00 a.m. Bids received:
Bette Cring Constructing Group Rifenburg Construction, Inc.
22 Century Hill Drive, Suite 201 159 Brick Church Road
Latham, NY 12110 Troy, NY 12180
$285,250.00 $294,400.00

Delaney Construction Corp. Harrison & Burrowes Bridge Constructors
P.O. Box J P.O. Box 335, 22 Hamilton Lane
Mayfield, NY 12117 Glenmont, NY 12077
$295,295.00 $309,309.00

James H. Maloy, Inc.
P.O. Box 11016
Loudonville, NY 12211
$321,000.00

Correspondence from the Town of Milton Planning Board advising of a public hearing on September 13, 2006 at 7:10 p.m. for a 2-lot minor subdivision on Middle Grove Road. All Board Members received copies of the following: Training opportunities from Saratoga County Planning Board for September 28, 2006 & January 24, 2007; Meeting sponsored by Saratoga County Farm Bureau on October 14, 2006; Letter from resident living on Route 147, Suzanne Harkness-Wood asking for town’s help in getting State to trim trees in her area due to limited sight issues; Assessor’s Report dated September 19, 2006; Dog Control Officer report for August; Building Department report covering 8/1/06 to 9/1/06; May, June & September minutes and activity for the Greater Galway Community Services Association. Information was received from State of NY, Department of Environmental Conservation regarding accepting applications for Round 9 of the Water Quality Improvement Project program. This information is available for review by any interested person. Information was received from Saratoga County Water Quality Coordinating Committee regarding awareness of potential risk storm water runoff has to water resources. This information is also available for review by any interested person. Legal Notice placed in The Daily Gazette on 7/9/06, 7/25/06 & 8/28/06 advising public of public hearings on proposed changes to Zoning Law. Legal Notice placed in The Daily Gazette on August 18, 2006 with change in Town Clerk office hours for the week of 8/21/06 thru 8/25/06. Legal Notice placed in The Daily Gazette on August 17, 2006 advising public of change to regularly scheduled Town Board Meeting for September. Meeting was changed from September 12, 2006 to September 19, 2006 due to the Primary Election, interviews will take place at 7:00 p.m. prior to said meeting for Planning Board Chairman position. Legal Notice placed in The Daily Gazette on August 17, 2006 advising public of 2007 budget workshops scheduled for 9/6/06, 9/20/06 & 10/4/06 all at 7:30 p.m. Correspondence was received from Hugh Farley to Empire State Development Corporation requesting an extension on the grant period for the Galway Ball field project until December 31, 2007. Information was received from Saratoga County Attorney, Mark Rider advising of six parcels in the Town of Galway that would be foreclosed by end of October if not paid. Notification from Town of Perth Planning Board of Public Hearing on September 18, 2006 at 7:30 p.m., purpose of meeting is to review subdivision at intersection of County Highway 132 & County Highway 107. Correspondence from the Galway Lake Campers Association, Inc. advising that that their association remains fully committed to the adoption of NYS Department of Health regulatory guidance related to OWTS in the Towns Zoning Ordinance. Information was received from C & R Restaurant advising that they were renewing their liquor license with NYS. Correspondence from Galway Public Library President, Arlene Rhodes thanking Supervisor Hargrave for meeting with her & Alyson regarding their proposed budget for 2007. She thanked George for his willingness to present their request for funding of retirement benefits to Town Board for consideration. Updated information was received from Adirondack Trust Insurance regarding endorsement from Selective Insurance Company. Per request of Highway Superintendent to lower rented/leased equipment limits. Town Clerk requested that Highway Superintendent, Costanzo review information received for accuracy.

Privilege of the Floor - None.

COMMITTEE REPORTS: Library – Alissa stated that circulation for August was
3,106 items, with 14 new cards issued. Library received a $1,500 grant for the purchase of a 60 piece set of geography books. “Story Quilt” poetry reading at Library on Saturday, September 23^rd at 3:00 p.m. Friends of Library will hold a book sale in the village park on Saturday, September 30^th from 10-2 p.m. Public Safety – No Report. Property – Supervisor Hargrave stated that Councilwoman Sutch had finished her inventory of Town Hall building. Buildings & Grounds – Councilman Topper stated that the problem with the ball field and goose droppings has occurred for several years in spring & fall due to ponding of water. Councilman Topper stated that Phase II of the ball field project will address this ponding of water problem, hopefully decreasing the problem with geese. Councilman Topper had written an article for newsletter over a year ago requesting that parents keep their children from playing in culverts. The children like to dam up culverts, which cause the water to rise and water to pond. Councilman Topper stated that Town was working on extension for ball field grant. He would like to have Environmental Design Partnership split the project into three sections for next bid. Will discuss further in Other Business later in meeting. Historian – Phyllis Keeler advised that she was working with an Eagle Scout on a beautification project at the Stimson Cemetery. New office is progressing well, Phyllis is looking forward to move. Supervisor Hargrave stated furniture was on order, once this is received office will be moved. Highway – Highway Department activity for August consisted of the following: Continued reconstruction of Kania Road; Continued mowing of shoulders; Graveled with Town of Providence; Replaced signs town wide. The Highway Department has the following scheduled for September: Continue reconstruction of Kania Road; Paving of Kania Road; Paving with Town of Providence; Paving with Town of Milton. Highway Superintendent Costanzo advised DEC requires project to begin prior to October 1, 2006 on Parkis Mills Bridge to allow them to give town an extension on General Use Permit. Dave stated if Town Board approves the low bidder on bridge project, they will begin work next week. Highway Superintendent will notify all neighbors in writing within ½ mile of project; put legal notice in The Daily Gazette advising that road would be closed; he has contacted school and made them aware of road closure. County & Town – Supervisor Hargrave stated that the County & Town were both working hard on their budgets to hold tax rate. The Public Safety Committee is still working with APA on Radio Tower Project. Next town budget workshop will be tomorrow evening at 7:30 p.m. Public Affairs – No Report.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that David DiSarro for the Estate of Nellie Shupenik received approval for a 4-lot subdivision and annexation on Perth Road. Karl Stewart received approval on site plan for Gothic Business Center, Inc. to be located on corner of NYS Route 29 & NYS Route 147. Germaine Curtin & Allen Ray David received approval for a lot line adjustment and annexation for property located in the Lake District. Cathal Carr received a 2-lot classification for property located on Galway Road. Joan Olsen came before board to discuss a 3-lot subdivision proposal on Graves Road. Proposed subdivision would require a Zoning Variance to be granted. Applicant will decide if she wants to go to ZBA or reconfigure project. William Wielt & Susan Bornt received approval for a lot line adjustment/annexation on a previously subdivided project on Perth Road. Senior Citizens – No Report. Youth – Councilman Topper stated that fall soccer is in full swing. ZBA – Councilman Weed stated at the August meeting Christopher Coccio received (2) side lot variances & (1) front lot variance for construction of a replacement residence on Camp Avenue in Lake District. At the September meeting of the ZBA Edward & Shari Pens received approval for a side lot variance to construct a garage on Point Road in Lake District. James & Pamela Lombard withdrew their application for a lot line adjustment on Hart B Road in Lake District. Harold Reed received approval for a side lot variance to construct an addition to residence on Sahara Road in Lake District. Drew Roeters withdrew application for area variance to construct garage on property located on Point Road in Lake District, since there was no primary residence on property. Roger Russell’s application for a use variance to operate a towing, auto service, & new auto parts sales business from his property on Crooked Street was denied.

MOTIONS AND RESOLUTIONS

RESOLUTION # 48-2006 – Budget Adjustments. On a motion of Councilman Tillson, seconded by Councilman Weed the following resolution was ADOPTED:
AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A3310.4 $278.00 Traffic Control CE
Increase A7510.4 $722.00 Historian CE
Decrease A1320.4 $1,000.00 Independent Audit & Accounting
(school traffic light repairs & furniture for the new Historian’s office)

Increase A1450.4 $100.00 Election CE
Decrease A1450.1 $100.00 Election PS
(food for election inspectors)

Increase B8020.4 $200.00 Planning CE
Decrease B1990.4 $200.00 Contingency Account
(Zoning Regulations update)
All ayes. MOTION CARRIED

RESOLUTION # 49-2006 – Reappointment of Hume Donnan to Board of Assessment Review. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board reappoint Hume Donnan to the Board of Assessment Review with a term to expire 9/30/11.
All ayes. MOTION CARRIED

RESOLUTION # 50-2006 – Accept low bid on reconstruction of Parkis Mills Road Bridge. On a motion of Councilman Weed, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board accept the low bid from Bette Cring Construction Group in the amount of $285,250.00 for the reconstruction of the Parkis Mills Road Bridge.
All ayes. MOTION CARRIED

RESOLUTION # 51-2006 – Schedule Public Hearing on 2007 Budget. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board set the Public Hearing date for review of the 2007 Budget for November 14, 2006 at 7:00 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 52-2006 – Set date for zoning workshop. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board schedule a zoning workshop to review the information received from public hearings on the proposed zoning regulations update on October 17, 2006 at 7:00 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 53-2006 – Appoint Chairman for Planning Board. Councilman Topper stated that both applicants were viable candidates for the Chairman position. On a motion of Councilman Weed, seconded by Councilman Tillson the following resolution was adopted by ROLL CALL VOTE:
Supervisor George Hargrave – Aye Councilman Michael Tillson – Aye
Councilman William Topper – Aye Councilman George Weed – Aye
RESOLVED that the Galway Town Board appoint Paul Lent Chairman of the Planning Board to replace outgoing Chairman, Graham Pritchard with a term to expire 12/31/06.
All ayes. MOTION CARRIED

RESOLUTION # 54-2006 – Authorization for Environmental Design Partnership to take current bid package and make it three separate bid projects. Board went into discussion regarding project. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES- 4 NAYS – 0
RESOLVED that the Galway Town Board authorize Environmental Design Partnership to create three (3) separate bid packages for Ball Field Project: 1) Excavation & Planning 2) Parking Lot & Drainage 3) Fencing. Pending agreement with Environmental Design Partnership that all fees for additional Engineering services fall under original $10,000.00 contract agreement.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 8/8/06 thru 9/18/06 for a total of $42,621.48.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 8/9/06 thru 9/19/06 for a total of $4,190.99.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Weed to approve the Highway Abstract of Vouchers (DA) dated 8/8/06 thru 9/18/06 for a total of $4,916.03.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 8/8/06 thru 9/18/06 for a total of $28,292.15.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Special District Abstract of Vouchers (SL) dated 8/9/06 thru 9/17/06 for a total of $112.94.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 8/31/06.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to adjourn the meeting to Executive Session at 8:18 p.m. to discuss pending litigation & personnel hours.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilman Tillson the Board returned to regular session at 8:33 p.m.
All ayes. MOTION CARRIED

Other Business

RESOLUTION # 55-2006 – Appointment of Emergency Service Coordinator. Supervisor Hargrave went over letter received from Saratoga County Office of Emergency Services. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board appoint Supervisor George Hargrave as the Town Emergency Coordinator. He will perform all duties and/or be technical advisor, pertaining to preparing, responding and recovering from an emergency/disaster situation.
All ayes. MOTION CARRIED

RESOLUTION # 56-2006 – Adoption of the National Incident Management System. Supervisor Hargrave stated this was a continuation of required information in the letter from Office of Emergency Services. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0

It is hereby resolved by the Town of Galway State of New York that:

WHEREAS, In Homeland Security Presidential Directive (HSPD)-5, the President directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for federal, state, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to, and recover from domestic incidents, regardless of cause, size or complexity; and

WHEREAS, the collective input and guidance from all federal, state, local and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; and

WHEREAS, it is necessary that all federal, state, local and tribal emergency management agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and

WHEREAS, to facilitate the most efficient and effective incident management it is critical that federal, state, local and tribal organizations utilize standardized terminology, standardized organizational structures, uniform personnel qualification standards, uniform standards for planning, training and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and

WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the state’s ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident processes; and

WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the state, including all public safety and emergency response organizations training programs; and

WHEREAS, the National Commission on Terrorists Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System.

NOW THEREFORE, Pursuant to the authority vested in me by the Town Board of the Town of Galway and provisions of the Town Law I do hereby mandate the National Incident Management System be utilized for all incident management in the Town of Galway.

I further proclaim this to take effect immediately.

Given under my hand and the Seal of the Town of Galway, at the Town hall, this 20^th day of September in the year of our Lord two thousand six.
All ayes. MOTION CARRIED

RESOLUTION # 57-2006 – Authorization for Supervisor to sign contract with Saratoga County Youth Bureau. Supervisor Hargrave stated this would be reimbursement for Youth Week 2006. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with the Saratoga County Youth Bureau for reimbursement of $2,650.00 from “Youth Week 2006”.
All ayes. MOTION CARRIED

Supervisor Hargrave will contact Amtek tomorrow regarding the proper notification needed by departments for office hours & change in office hours.

Councilman Topper made a motion, seconded by Councilman Weed to adjourn the meeting at 8:45 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk