REGULAR MEETING
DECEMBER 12, 2006
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch                   Councilman George Weed

OTHERS PRESENT: A. Oakley; D. Costanzo, Highway Superintendent; J. Sivik, Deputy Town Clerk; T. O’Brien, Dog Control Officer; T. Killeen, Assessor & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Weed, seconded by Councilman Topper to approve the minutes of the November 14, 2006 Public Hearing & Regular Meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk stated that Board Members received copies of the following correspondence: Dog Control Officer’s Report for November; Assessor’s Report dated December 12, 2006; Highway Department Report stating maintenance report for November: Rebuild of School House Road; Patching town-wide; Ditching of Faber Road; Fixing washouts due to storm damage town-wide; Finish winter truck preparation. Work scheduled for December: Start roadside brush cutting & work on winter maintenance of construction equipment. Galway Emergency Services Runs by Municipality for 2005 and through 12/1/06; Quotes from Repeat Business for lease package on copy machine for Town Hall; Letter from William Nikas, Attorney for Paul Hartman & Karen McCarthy of Hudson Road regarding neighboring property owned by Nicola & Mary Vacchio; Saratoga County Planning Minutes covering 7/20/06 thru 10/19/06; Greater Galway Community Services Association Secretary & Treasurer Report; Letter from Planning Board Member Ruth Ann Daino to Chairman of Planning Board giving overview of conference she attended in Saratoga. Correspondence was received from the Unified Court System of the State of New York advising that Honorable Richard W. Wieland had completed the Continuing Judicial Education Program. Letter from Utica National Insurance Group advising that they had increased the deductible to $1,000.00 & added an expiration date to policy term for the Public Employees Dishonesty Policy. Email was received from Virginia Sawicki of Preservation Society asking if Town Board would object to a display case focusing on the collection of Gene DeLaFleur’s dealing with beer cans; articles; books; trays; steins & etc.

Privilege of the Floor - None.

COMMITTEE REPORTS: Library – Alissa Oakley stated that circulation for November was 2,072 with four new cards issued. Friends of Library will hold a book sale January 19^th & 20^th during Library hours. The adult winter reading program “Hot Reads for Cool Nights” will run from 2/5/07 to 3/17/07. Library is still waiting for the computer equipment from their grant. However, they have received the video equipment on that grant and will hold a children’s movie on January 6^th. Assessor – Tracy Killeen had new home pictures for Board Members to review. Councilman Topper questioned if sales had slowed down in town? Tracy stated there is still a very good market in Galway. Public Safety – No Report. Property – No Report. Councilwoman Sutch thanked everyone for keeping her advised of inventory changes during the year, this makes her inventory accounting much easier. Public Affairs – No Report. Highway – Superintendent Costanzo stated that Parkis Mills Road bridge project has been completed. Highway department continues to work on road side while weather permits. County & Town – Supervisor Hargrave stated that he and Councilman Tillson discussed issues of concern with Crossing Guard, both were pleased with outcome. Supervisor Hargrave would like to get suggestions from Town Board on what to put on Memorial plaque for Pat Bingham. County budget will be voted on tomorrow. George will be Chairman of Law & Finance in January of 2007, which puts him in line to be Chairman of Board for 2008. Town budget has been finalized; Supervisor Hargrave thanked Town Board for work on that budget. Front doors have been installed as well as carpet in entrance way at Town Hall. Jim Andrus is working on insulating closet in Town Clerk’s office. Building & Grounds – Councilman Topper stated that he would be contacting Environmental Design Partnership to make sure specification for bid on playing field is ready for January meeting. Councilman Topper questioned if Highway Department has had any conversations with school regarding yearly agreement for them to mow playing fields & town to sand parking lots at school? Superintendent Costanzo stated that school is still willing to go along with this arrangement; once new fields are created they will need to renegotiate arrangement. Councilman Topper went into discussion with Town Board on generator. He advised that Town will apply for two free generators from Homeland Security for Town Hall & New Highway Garage, with stipulation being that generators are on wheels. Board discussed getting a smaller generator to service the new offices created in old highway garage. Councilman Topper discussed getting a price from Blain Smith for an air handling booster. He advised that the control is located in conference room and booster shows on original drawings, but was never installed.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Cathal Carr received approval for a 2-lot subdivision on Galway Road. Joan Olsen received approval for a 3-lot subdivision on Graves Road. John & Colleen Dropper received approval for a 2-lot subdivision on Crane & McConchie Road, with a lot line adjustment & annexation of property to Kurt Rohling. The application of Alex Milton for a 4-lot subdivision on Galway Road was tabled as applicant was not present. The application of Peter & Christina Guidarelli for a 2-lot subdivision on Nassel Drive in Lake District will be scheduled for public hearing. The application of Peter Harrison for a site plan review & special use permit for a home occupation on Jockey Street will be scheduled for public hearing. Planning Board requested further information from Douglas Cath on his proposed 2-lot subdivision on McConchie Road. Jean Jones & William Sleight received approval for a lot line adjustment on Sacandaga Road. Cellco Partnership was in for a site plan review/special use permit for the addition of a dish on existing cell tower on Route 29; this will be scheduled for public hearing. Youth – Councilman Topper stated that Youth Commission will change their meeting date again. Now they will meet on the last Wednesday of the month starting at 7:00 p.m., so they can get vouchers in for payment. They worked on their year end budget balance. Baseball contract for 2006 has been received. Supervisor Hargrave & Councilman Topper have decided that the $1,500.00 baseball funding will be separated from the Youth Commission funding. Councilman Topper will then work directly with baseball regarding contract & funding. ZBA – No Report. Senior Citizens – Councilwoman Sutch stated that at last month’s senior citizens meeting they had two representatives in for a company that worked with senior citizens on the paperwork end of Medicaid. Senior’s Christmas party will be held on the 14^th at C & R.

MOTIONS AND RESOLUTIONS

RESOLUTION # 63-2006 – Budget Adjustments. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1450.4 $200.00 Elections CE
Decrease A1450.1 $200.00 Elections PS
(Election Inspectors Meals)

Increase A1620.4 $7,000.00 Buildings CE
Decrease A909 $7,000.00 Fund Balance
(Water system, will be reimbursed by county)

Increase A7510.4 $500.00 Historian
Decrease A1990.4 $500.00 Contingency Account
(Historian’s new office)

Increase A9030.8 $3,000.00 Social Security
Decrease A1990.4 $3,000.00 Contingency Account
(Social Security increase not added into budget)

Increase A9060.8 $600.00 Medical Insurance
Decrease A1990.4 $600.00 Contingency Account
(Medical Insurance increase)

Increase B7310.4 $6,000.00 Youth Programs CE
Decrease B909 $6,000.00 Fund Balance
(Will be reimbursed by two Summer Recreation Grants)

Increase B8010.4 $1,000.00 Zoning CE
Decrease B8010.1 $1,000.00 Zoning PS
(Consultant fees for updates to zoning regulations)

Increase B8020.4 $2,000.00 Planning CE
Decrease B909 $2,000.00 Fund Balance
(Consultant fees for updates to zoning regulations)

Increase DA5120.4 $100,000.00 Bridge CE
Decrease DA909 $100,000.00 Fund Balance
(Will be reimbursed by FEMA)

Increase DA5130.2 $500.00 Machinery EQ
Decrease DA5130.4 $500.00 Machinery CE
(Parts)

Increase DB9030.8 $500.00 Social Security
Decrease DB5110.1 $500.00 General Repairs PS
(Social Security increase not added into budget)

Increase DB9060.8 $2,500.00 Medical Insurance
Decrease DB5110.1 $2,500.00 General Repairs
(Premium period was longer in DB account than DA account)
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (A) dated 11/15/06 thru 12/10/06 for a total of $34,029.57.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (B) dated 11/15/06 thru 12/10/06 for a total of $9,997.91.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Weed to approve the Highway Abstract of Vouchers (DA) dated 11/15/06 thru 12/10/06 for a total of $121,072.22.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DB) dated 11/15/06 thru 12/10/06 for a total of $54,983.46.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Special District Abstract of Vouchers (SL) dated 11/15/06 thru 12/10/06 for a total of $165.17.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 11/30/06.
All ayes. MOTION CARRIED

RESOLUTION # 64-2006 – Reappointment of Robert Hartman to Saratoga County Advisory Youth Board. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board reappoint Robert Hartman to the Saratoga County Advisory Youth Board for the year 2007.
All ayes. MOTION CARRIED

RESOLUTION # 65-2006 – Appoint Linda Carpenter to the Galway Library Board. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board appoint Linda Carpenter to the Galway Library Board, term 1/1/07 thru 12/31/11.
All ayes. MOTION CARRIED

RESOLUTION # 66-2006 – Set date for Organizational meeting. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board set the date for the 2007 Organizational meeting for January 2, 2007 at 7:00 p.m.
All ayes. MOTION CARRIED

Other Business

RESOLUTION # 67-2006 – Set date for public hearing on proposed changes to zoning law. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board set a public hearing date of February 6, 2007 at 7:00 p.m. at Town Hall for the review of proposed changes to the zoning law.
All ayes. MOTION CARRIED

RESOLUTION # 68-2006 – Lease of color copier for Town Hall. Supervisor Hargrave stated he would like to move the copier that is located at the Building Department end of Town Hall to the new Historian’s office. Then move the copier in the court room to the Building Department end and lease a color copier for placement in court room. He would like to set up both machines at Town Hall to code usage for each department and keep the color printing available thru the Town Clerk’s office only. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to lease a color copier for the Town Hall from Repeat Business Systems at a cost of $220.00 per month to be charged to Account #: A1620.4 Buildings, color printing available only thru the Town Clerk’s office.
All ayes. MOTION CARRIED

Board discussed the Preservation Society’s request for display cases in January. Board determined that a display with beer cans and alcohol related items would be inappropriate for Town Hall. Virginia Sawicki will be contacted regarding this request.

Town Board will address the procedure for closing of offices in Policy # 2, at the Organizational meeting in January. Supervisor Hargrave stated that procedure for reporting of injuries in Town Hall building needs to be addressed in policy. Councilwoman Sutch questioned if this was addressed in Employee Manual? Supervisor Hargrave will check manual tomorrow.

RESOLUTION # 69-2006 – Authorization for Supervisor to sign baseball contract. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the 2006 contract with the Galway Baseball Softball League in the amount of $1,500.00 to be charged to Account #: B7310.4.
All ayes. MOTION CARRIED

RESOLUTION # 70-2006 – Compensation for the Newsletter Editor. Councilwoman Sutch felt that the newsletter has become a very time consuming project and felt that compensation should be made for that work. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – ABSTAIN Councilman Michael Tillson – AYE
Councilman William Topper – AYE Councilwoman Susan Sutch – AYE
Councilman George Weed – AYE
RESOVED that the Galway Town Board authorize the compensation of $500.00 per year be given to the Editor of the Town Newsletter to be charged to Account #: A1010.4 Town Board. For 2006 that $500.00 amount to be prorated and a sum of $375.00 be given to the Editor, Pam Hargrave.
4- AYES 1- ABSTAIN MOTION CARRIED

On a motion of Councilman Tillson, seconded by Councilman Topper the meeting was adjourned at 9:02 p.m. to Executive Session to discuss pending litigation.
All ayes. MOTION CARRIED

On a motion of Councilman Tillson, seconded by Councilman Topper the Board returned to regular session at 9:40 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 71-2006 – Table reappointment of Brian Hendries to ZBA. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board table the reappointment of Brian Hendries to the Zoning Board of Appeals until the January meeting of the Galway Town Board.
All ayes. MOTION CARRIED

RESOLUTION # 72-2006 – Zoning Workshop. On a motion of Councilman Tillson, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board hold a zoning workshop on January 16, 2007 at 7:00 p.m.
All ayes. MOTION CARRIED

On a motion of Councilwoman Sutch, seconded by Councilman Weed the meeting was adjourned at 9:43 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk