REGULAR MEETING
AUGUST 8, 2006
GALWAY TOWN HALL

Deputy Supervisor Tillson called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Deputy Supervisor Michael Tillson Councilwoman Susan Sutch Councilman William Topper Councilman George Weed

ABSENT: Supervisor George Hargrave

OTHERS PRESENT: A. Oakley; F. Schwab; L. Sanders; P. Keeler, Historian; J. Sivik, Deputy Town Clerk; T. Killeen, Assessor; D. Costanzo, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Topper to approve the minutes of the July 11, 2006 Regular Meeting & August 1, 2006 Public Hearing as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk stated that bids were open at 10:00 a.m. on July 28, 2006 by Supervisor Hargrave & Town Clerk DeFoe for Phase II of the Recreation Field Project:
Shaker Flats Landscaping, Inc. Trinity Construction Inc.
P.O. Box 56 180 Bridge Street
West Lebanon, NY 12195 Selkirk, NY 12158
$314,900.00 $249,113.00

Rifenburg Contracting Corp. Nelson Yager Construction, Inc.
1175 Hoosick Road 366 Leroux Road
Troy, NY 12180 Middle Grove, NY 12850
$299,377.71 $244,890.00

Jablonski Excavating
678 County 108
St. Johnsville, NY 13452
$181,100.00

Town Clerk stated that Board Members received copies of the following: Assessor’s Report dated August 8, 2006; Building Department Report covering 6/1/06 to 8/1/06; Correspondence from Saratoga County Chamber of Commerce requesting updated event information for Galway; Complaint letter from Georgette Spinelli regarding a problem she had at her daughters residence on Hermance Road with neighbors dogs; Galway Ambulance Corps, Inc. Budget; Letter from Planning Board Member, Ruthann Daino requesting she be appointed to the Chairman position on Planning Board; Correspondence from Attorneys Brown, Peterson, Craig & Thomas regarding the Zoning Board of Appeals application of William Trosan; Letter from Galway Volunteer Fire Company advising number of response calls, updates made to truck with rescue gear, & training courses; Dog Control Officer’s Report for July; Quote from Mohawk Office Products for new table for conference room, chairs for meeting room, desk & 4 drawer file cabinet for Historian; Memo from Consultant, Nan Stolzenburg regarding comments made at 1^st public hearing; Letter from Hugh Farley to John White regarding his complaint with Public Service Commission; Memo with areas of concern from Peggy DeFoe regarding proposed zoning updates. Correspondence was received from NYS Board of Real Property Services advising that Final State Equalization Rate is 70.00 for Galway. Legal Notice placed in Daily Gazette on July 3^rd & 7^th, 2006 regarding proposals for construction of Phase II of the Recreational Field Project was read by clerk. Legal Notice placed in Daily Gazette on July 9^th, 25^th & will be in again on August 28^th, 2006 regarding Public Hearings on proposed changes to Zoning Law was read by clerk. Highway Department activity for July consisted of the following: Continued reconstruction of Kania Road; Mowed cemeteries; Continued mowing shoulders; Paved with the Town of Providence. The Highway Department has the following scheduled for August: Continue reconstruction of Kania Road; Continue mowing shoulders. Town of Milton proposed changes to their zoning Regulations, document available for review.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – A. Oakley stated that circulation was 3,248 with 24 new library cards issued for July. Friends of Library are having a book & ice cream sale on Saturday, August 12, 2006 from 9-2. Book signing & author talk scheduled for Wednesday, August 15^th at 7 p.m. Library will receive a $9,400.00 Computer & Technology Grant. End of season summer reading program party will be held on August 26^th at 2:00 p.m. Councilman Weed questioned how grant was received. Alissa stated that she was made aware of Schenectady County & surrounding area Grant by a Library Board Member. Alissa wrote a proposal for grant, and was advised last week that they got grant. Assessor – Tracy advised that 5 of the 10 Scripter subdivision lots have been sold at $5,000-$7,000 per acre excepting the 3.2 acre lot that sold for $65,000. He advised that for September & October he will do the tax collecting for school as in the past. Assessor hours will change to 1-3 p.m. during the school tax period. He will place legal ad the week before this change. County & Town – No Report. Public Safety – No Report. Property – Councilwoman Sutch stated that she will begin the property update this month. Building & Grounds – Councilman Topper stated that he picked up the two tables for the new offices at old highway garage as requested by Supervisor. Public Affairs – No Report. Highway – Highway Superintendent, Costanzo stated that he had nothing beyond his written report. Historian – Phyllis Keeler stated that she talked at Brookside Museum regarding crime in Saratoga County in the 1800’s. Phyllis shared a story regarding the first trial for murder in Saratoga County , this murder took place in the Town of Galway.

LIAISON REPORTS: Planning Board – Councilman Tillson stated David DiSarro received conceptual approval and was scheduled for public hearing on his 4-lot subdivision on Perth Road. Jordan May was on agenda but was not present for a continuation of his site plan review/special use permit on Route 29. Karl Stewart had updated information on his 4800 sq. ft. commercial building proposal for property on Route 29. He was scheduled for public hearing in August on proposal. Roger Russell came before the planning board for a special use permit to operate a car repair business from his garage on Crooked Street. Planning Board advised Mr. Russell that area was zoned ag/residential, advised him he would need to go before Zoning Board of Appeals for a use variance. Youth – Councilman Topper stated that the swim program will begin on Monday. Youth theatre, “Sleeping Beauty” was held Friday & Saturday night with 100 people in attendance each night. Councilman Topper attended the Friday night show and felt the youth did a very good job. Rifle team attended the Empire State Games in Rochester. Kyle Donnan & John DeCristofaro both received gold medals in the Scholastic Prone Rifle; Mike Pelzer & Steven Hahn took 4^th in Scholastic 3 Position & Heather Tillson now shooting in the adult division took home (3) silver & (1) gold medal. Karate is outside for July & August. Youth Commission budget is in Supervisor’s box. ZBA – Councilman Weed stated that there were two applications before board. Gregory & Carol Fryc received approval for a side lot variance to construct a summer residence on Point Road in the Lake District. Willard Kohler received approval for a side lot variance to construct a garage in Ruback’s Grove, Lake District. Senior’s – Councilwoman Sutch stated that she attended the July 20^th meeting of the senior’s. They had an extensive presentation on hearing aids with about 34 members in attendance.

MOTIONS AND RESOLUTIONS

RESOLUTIION # 42-2006 – Budget Adjustments. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED:
AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments: Increase A5132.1 $5,800.00 Garage PS
Decrease A1910.4 $1,400.00 Unallocated Insurance
Decrease A1450.4 $4,400.00 Election CE
(Maintenance salary for work on new Historian’s office)

Increase A7989.4 $5,500.00 Rec. Fields CE
Decrease A990 $5,500.00 Fund Balance
(Engineering fees for ball field project)

Increase B8010.4 $1,000.00 Zoning
Decrease B1990.4 $1,000.00 Contingency
(Consultant for Zoning update)

Increase DA5130.2 $25,885.00 Machinery EQ
Decrease DA990 $25,885.00 Fund Balance
(Mower)
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 7/12/06 thru 8/2/06 for a total of $17,745.77.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Weed to approve the General Abstract of Vouchers (B) dated 7/12/06 thru 8/3/06 for a total of $9,992.10.
All ayes. MOTION CARRIED

Councilman Weed made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 7/13/06 thru 8/2/06 for a total of $45,578.64.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Weed to approve the Highway Abstract of Vouchers (DB) dated 7/13/06 thru 8/2/06 for a total of $15,517.87.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 7/12/06 thru 8/2/06 for a total of $374.93.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Weed to approve the Supervisor’s Operating Statement for the period ending 7/31/06.
All ayes. MOTION CARRIED

RESOLUTION # 43-2006 – Appointment of a Chairman to Planning Board. Deputy Supervisor Tillson stated that the Board had two candidates for this position, Paul Lent & Ruth Ann Daino. The current Chairman of the Planning Board, Graham Pritchard recommended Paul Lent to take over Chairman position when he leaves. Board went into discussion regarding each candidate. Councilwoman Sutch would like to interview each candidate before a decision is made. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board table the appointment of a Chairman to Planning Board until the September Town Board Meeting when an interview of each candidate has been completed. Interviews will be scheduled for 7:00 p.m. prior to the September 19, 2006 meeting.
All ayes. MOTION CARRIED

RESOLUTION # 44-2006 – Review bids for Phase II of Ball Field Project. Councilman Topper stated his concern was with loosing grant. Supervisor Hargrave has requested an extension, but we have not received any information on that status. Low bid is 90% higher than anticipated by engineer. Would like to see some of the work done this fall, as the field is usually very wet in spring and work would probably not be able to resume until May or June. Councilman Weed would like us to see about extending grant. He feels the specifications need to be looked at and changed. Councilman Topper stated that current specifications took seven months to complete & engineer expects the contractor to turn project around in three months. Councilman Weed feels we can save grant and regroup, some of project could be completed by highway department. Backstop & fencing could be bid out directly by Town. Highway Superintendent stated that he had no problem with highway department doing work. Superintendent Costanzo stated that town will not be paving until September, but they will be working on Kania Road until that time. Dave stated that machinery will need to be rented to complete this work, and funding for this will be needed. Meeting will need to be set up with Engineer, Highway Superintendent; Supervisor & another Board Member. On a motion of Councilman Weed, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board reject all bids received for Phase II of Ball Field Project.
All ayes. MOTION CARRIED

RESOLUTION # 45 – 2006 - Change date for September meeting due to Primary Election. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board change the September meeting date from September 12, 2006 to September 19, 2006 due to the Primary Election. Interviews will take place for Chairman position on Planning Board starting at 7:00 p.m. on September 19, 2006 & Regular Meeting to begin at 7:30 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 46 – 2006 – Set dates for budget workshops. On a motion of Councilwoman Sutch, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board set the following dates for budget workshops: September 6^th 20^th & October 4^th 2006 at 7:30 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 47 – 2006 – Put bid out for reconstruction of Parkis Mills Road Bridge. On a motion of Councilman Topper, seconded by Councilman Weed the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board place the following notice to bidders:

Sealed proposals will be received by the office of the Town Clerk, Town of Galway, 5910 Sacandaga Road, Galway, New York, 12074, until 10:00 a.m. local time on August 29, 2006 at which time they will be publicly opened and read aloud for:

RECONSTRUCTION CONTRACT FOR
PARKIS MILLS ROAD BRIDGE
OVER A TRIBUTARY OF THE
GLOWEGEE CREEK

The work generally involves the demolition and disposal of an existing bridge approximately 28 ft. wide with a span of 20 ft.; construction of new cast-in-place footings; installation of a new 3-sided bridge system; and restoration of the roadway.

The work shall be completed within 75 days of the contract award and is subject to prevailing New York State Wage rates, as well as the requirements for equal employment opportunity, all as described in the Contract Documents.

Bid documents may be examined on or after 12 p.m. August 14, 2006 at the Environmental Design Partnership, LLP, 900 Route 146, Clifton Park, New York, 12065.

Prospective bidders may obtain completed sets of documents from the Environmental Design Partnership upon payment by check or cash in the amount of fifty dollars ($50.00) for each complete set, to be refunded in full to all Formal Bidders provided that the complete set of Bidding and Contract Documents (Drawings and Project Manuals) is returned, postage paid and in good condition within 30 days after the Bid Opening. Full refund will be made to non-bidders only if the complete set of Documents is returned in good condition within 7 days after the bid opening. Please make checks payable to the Town of Galway.

Note: The Town reserves the right to reject any and all bids.
All ayes. MOTION CARRIED

LoAnn Sanders questioned what office grant came out of? Councilman Topper stated that grant came from Senator Hugh Farley.

Councilman Topper made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 8:35 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk