REGULAR MEETING
MAY 10, 2005
GALWAY TOWN HALL
Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were
present:
PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman George Weed
OTHERS PRESENT: J.
Czyzewski; S. Izzo; M. Hargrave; P. Hargrave; C. Mevec; S. Pandori; A. Oakley;
H. Lummis; B. Lummis; R. Travers; P. Keeler, Historian; T. Killeen, Assessor; C.W.
Hansen, Highway Superintendent; J. Sivik, Deputy Clerk & M.
DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Topper, seconded by
Councilman Weed to approve the minutes of the April 12, 2005 Regular Meeting & April 20, 2005 Special
Meeting as submitted.
All ayes. MOTION
CARRIED
Communications – Town Clerk read resignation letter
from Adrienne Beebe regarding her position on the Board of Assessment
Review. Correspondence was received from
NYS Office of Real Property Services advising of a revised residential
assessment ratio for the Town of Galway
of 76.95%. Board Members received copies
of the Dog Control Officer’s Report for April 2005. Correspondence was received from the Saratoga
County Real Property Tax Services advising that Ivy Cooper, Carol Buckley &
Frank Schwab IV all attended the May
2, 2005 training session for new Board of Assessment Review
Members. Correspondence was received
from Empire State Development regarding the $50,000 grant proposal for the
Athletic Field Phase Two Project.
Contact name was given for additional information required on
grant.
Presentation by
Ronni Travers, of Amtek Human Resource Consultants – Ronnie Travers
went over her Company’s development and implementation process for preparing an
Employee Handbook for the Town of Galway.
Privilege of the
Floor
Presentation by
Eagle Scout, Josh Czyzewski – Josh advised that he had worked out the
plan for a planting project at the playing fields located on the inside of
fence line. Josh went over project and projected
cost for plants.
RESOLUTION #
30-2005 – Authorization for Eagle Scout Project. On a motion of Councilman Topper, seconded by
Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS
– 0
RESOLVED that the Galway Town Board authorize
the Eagle Scout Project presented by Josh Czyzewski for planting at playing
field located on the inside of fence line to be completed at a cost not to
exceed $2,000. to be charged to A7989.4, plant life guarantee required from
Bob’s Trees.
All ayes. MOTION
CARRIED
Presentation by
Christina Mevec & Harry Lummis for Youth Drama Program – Christina
& Harry presented a summer youth drama program to Board as a suggestion for
addressing the interests of older youth in town with reference to Youth
Commissions Culture Program. Councilman
Topper advised Christina & Harry to attend the next Youth Commission
meeting to go over their proposal with Al Blakely, Chairman of Youth
Commission.
COMMITTEE REPORTS:
Library – Sara Pandori
advised that there have been some staff changes at Library. Charlotte DeJesus no longer works for
Library. Sara has stepped down from
Director to Assistant Director to allow her to spend more time with her
family. She will now focus mainly on children’s
programming. Sara introduced the new
Director, Alissa Oakley to the Town Board.
Sara advised that Library hours have been extended, they are now open on
Tuesday’s from 10:00 – 2:00. Circulation System change will take place on June 7th, 2005,
Library will be closed on the 4th & 6th to get ready
for this change. New system will be a
Windows based system. Friends of Library
will have a float in the Memorial Day Parade & a book sale following parade
in park. Historian – Phyllis
Keeler advised that she attended the NYS Association of Public Historian’s
Conference held in Amsterdam. Last Friday, she attended a special ceremony
at the county honoring 22 Veterans of the Vietnam War. This was the 30th Anniversary of
that wars end. This celebration was a
tribute to both the living & dead Vietnam Veterans whom were often not
honored when they returned from that unpopular war. Congressman, John Sweeney donated 22 U.S.
flags which were flown over the Capitol to be presented to each family in honor
of their Service Member. This was a very
moving ceremony. Phyllis talked with the
Senior Citizen’s at their meeting regarding Joseph Henry and presented each
Senior with a copy of the Joseph Henry Papers.
Joseph Henry Day will be held on June 9th at the Joseph Henry
Elementary School. Assessor – Tracy Killeen advised Board
that he had recently mailed 112 changes of assessment notices. He will have an informal meeting with the
Board of Assessment Review members to go over the activity in town over the
last year. Board of Assessment Review
will be held on Tuesday, May 24th.
Councilman Tillson questioned how Assessor was coming with updates for
building department? Tracy stated that he was still waiting forCouncilman
Tillson’s instructions on how to go about doing that. Councilman Tillson suggested contacting help
line for software package to see if they could walk him thru process. Town Clerk stated that Curtis from Capital
Region IT was in last week and was going to look into helping Tracy with this request. County & Town – Supervisor
Hargrave stated that Galway recognized Mr.
Kissinger in the Veterans Recognition Celebration held at County. Mr. Kissinger was killed at age 19; he was
from Broadalbin but attended school in Galway. With reference to the water system discussion
underway at county, Supervisor Hargrave advised Board that he will be voting
“NO” on Galway’s participation in this
project. Initially, when this water
system was being developed the users were going to be required to pay for
project. Now there is a possibility that
all towns will have to pay for this.
Supervisor Hargrave doesn’t believe he should request the tax payers of
the Town of Galway
support a water system that doesn’t service them. In June Supervisor Hargrave will attend more
meeting in Raybrook regarding Tower Project.
Public Safety – No Report.
Property – No Report. Building
& Grounds – Councilman Topper stated that the culvert pipes at playing
field need to be retrenched & set.
Old nets next to shed can be removed by highway department and discarded. Supervisor Hargrave advised that youth
commission storage has been moved to old highway garage. Public Affairs – Councilwoman Sutch
stated that she attended the May 2nd meeting of the Preservation
Society, held at the Cook
Museum. Preservation Society voted in their new
officers and they are preparing for an exhibit at the Memorial Day event in
village park. Highway – C.W.
Hansen advised that there are two FEMA projects pending on Parkis Mills Road. Environmental Design Partnership has completed
and filed the hydraulic study for #2 on Parkis Mills Road, awaiting further
information from FEMA. This project
could be about $45,000. Once the
engineer receives some action on this proposal, they will then file the
engineering report on the Parkis
Mills Road bridge project #1. This would be a large project. Bill went over outstanding FEMA projects they
still have to finish up on. The new
Volvo Truck & backhoe have been delivered.
By the end of next week the highway department should have all their
gravel crushed at pit. On the new cab
& chassis that has been ordered, Superintendent Hansen would like to
purchase a new dump box for it instead of using the one off old truck. Old truck could then be sold with cab,
chassis & dump body. Superintendent
Hansen believes this would end up having no additional impact on budget. Highway Department has been down one man
since first of December, not sure when he will be returning.
RESOLUTION # 31-2005 – Authorization for Highway Superintendent to sell 1991 3500 GMC truck
complete with dump body & purchase a new larger dump body for new
truck. On a motion of Councilwoman
Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS
– 0
RESOLVED that the Galway Town Board
authorize the Highway Superintendent to sell the 1991 3500 GMC truck complete
with dump body & purchase a new larger dump body for new truck at a cost
not to exceed $6,200. to be charged to DA5130.2.
All ayes. MOTION
CARRIED
LIAISON REPORTS: Planning Board – Councilman Tillson
stated Thomas & Alice Radigan received approval for a 2-lot subdivision on
Spring Road. Michael & Diane VanWart
received conceptual approval for a 3-lot subdivision on NYS Route 29 with
corrections required on survey & subdivision map. Frank & Pamela Hoerauf received
conceptual approval for a 2-lot subdivision on Hermance Road with corrections required
on survey & subdivision map. Neal
& Gail Evans received conceptual approval for a 2-lot subdivision on NYS
Route 29. Paul Zanella’s application for
subdivision of the Estate of Nellie Shupienik’s 18 acres on Perth Road was held over for
clarification from Town’s Attorney on classification of proposal as minor or
major subdivision. Much of the evenings
meeting was spent on the major subdivision application on the Rachael Scripter
Estate on Alexander Road,
project was classified as a 10-lot major subdivision & scheduled for public
hearing. Councilman Tillson stated that
Planning Board would like to have workshop to go over SEQR on this
application. Town Clerk advised that
Planning Board can’t hold a workshop on an ongoing application’s SEQR form,
that would have to be done during their regular meeting. Highway Superintendent Hansen questioned why
5 acre exemption requirement did not apply to this application since it is a
125 acre parcel. Councilman Tillson
stated that he did not believe all lots were over 5 acres. Supervisor Hargrave stated that if Planning
Board wanted to hold a workshop in general on
SEQR that would be fine, but they
can’t hold a workshop to go over an applicants individual SEQR. Tillson questioned if Planning Board was
successful at planning a workshop date?
Town Clerk advised that only date they wanted to do their workshop was
on Town Board Meeting night & Supervisor had stated that was not acceptable. Town Clerk stated that Planning Board when
advertising for workshop has to indicate what the purpose of workshop is. Supervisor Hargrave stated that when they
have a workshop, agenda should be part of that advertisement. Councilman Topper stated that it appears that
Planning Board needs workshop to understand further the SEQR application
process. Supervisor Hargrave suggested
that they have Larry Benton or Mike Valentine from Saratoga County Planning
attend their workshop. Councilman
Tillson stated that this Board has never completed a long form for SEQR. Town Clerk suggested that Planning Board hold
a workshop on general SEQR processing prior to their regular meeting and have
County representative attend workshop.
County representative could then stay for regular meeting and review
with Board the applicants SEQR. Highway
Superintendent would like Councilman Tillson to express his driveway concerns
to Planning Board on this application. Youth – Councilman Topper stated that
the Karate Club had paid their $600. liability insurance premium. Family Fun Day is scheduled for June 18th. Rifle team is practicing for the Empire State
Games. Soccer season started May 7th,
with 140 children signed up. They are
anticipating a total of about 175 children will actually participate in spring
soccer program. Port-A-Potty has been delivered to ball field
for season use. Swim program is getting
pulled together, anticipating use of Girl Scout facility for this program. Councilman Topper stated that he had received
a request from Dave Meager our Insurance Agent for information to allow him to
give a quote for medical insurance. Town
Clerk stated that she would get information from Bookkeeper on activity types;
how often held; participants & ages and get back to Councilman Topper with
data. ZBA – There was no Board Meeting in April, May ZBA meeting
scheduled for tomorrow night. Seniors
– No Report.
MOTIONS AND RESOLUTIONS
Councilman Topper made a motion, seconded by Councilwoman Sutch
to approve the General Abstract of Vouchers (A) dated 4/14/05 thru 5/10/05 for a total of $15,703.42.
All ayes. MOTION
CARRIED
Councilman Tillson made a motion, seconded by Councilman Topper
to approve the General Abstract of Vouchers (B) dated 4/14/05 thru 5/10/05 for a total of $3,428.57.
All ayes. MOTION
CARRIED
Supervisor Hargrave stated that over $51,000 of this
abstract is for new back hoe which will be paid for with FEMA funding. Councilman Topper questioned what we were
doing with old back hoe? Highway
Superintendent Hansen stated that old back hoe would now be used as a yard
machine. Councilman Topper didn’t want
to see old machine become something that required large amounts of money to
keep it going in this capacity. Councilwoman
Sutch made a motion, seconded by Councilman Weed to approve the Highway
Abstract of Vouchers (DA) dated 4/14/05
thru 5/09/05 for a
total of $55,831.23.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by Councilman Tillson
to approve the Highway Abstract of Vouchers (DB) dated 4/14/05 thru 5/09/05 for a total of $9,010.29.
All ayes. MOTION
CARRIED
Councilman Tillson made a motion, seconded by Councilman Topper
to approve the Lighting District Abstract of Vouchers (SL) dated 4/14/05 thru 5/09/05 for a total of $95.58.
All ayes. MOTION
CARRIED
Councilman Weed made a motion, seconded by Councilwoman Sutch
to approve the Supervisor’s Operating Statement for the period ending 4/30/05.
All ayes. MOTION
CARRIED
RESOLUTION # 32-2005
– Appointment of Rod Wilday to Planning Board.
Supervisor Hargrave stated that all Board Members had a copy of the
resume for Rod Wilday. On a motion of Councilman
Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES - 5 NAYS
- 0
RESOLVED that the Galway Town Board appoint
Rod Wilday to the Planning Board with a term to expire 7/01/07.
All ayes. MOTION
CARRIED
Other Business
– Supervisor Hargrave advised that he had received correspondence from Saratoga
County Department of Personnel regarding the Galway
Fire Department Self Insurance premium.
Effective with the 2006 self insurance budget, the Galway Fire Department
experience will be absorbed by Town of Galway
& Saratoga County. Supervisor
Hargrave stated that during budget negotiations with Fire Department, this
change will need to be taken into consideration. Board went into discussion regarding this
requirement. Supervisor Hargrave had
information available for anyone interested to review regarding this
change. Supervisor Hargrave will
determine when Fire contract expire. Town
Board will need to have Fire Department come in and renegotiate the remainder of
contract due to this insurance change if contract expires in 2006. Supervisor Hargrave suggested that Board
consider rotating of Committee & Board Liaison positions at end of
year. Supervisor Hargrave advised Board
that County Open Space Meeting will be held her on Tuesday, May 17th
at 7:30 p.m.
RESOLUTION #
33-2005 – Appointment of Mark Concilla as 911 Coordinator for Galway. Supervisor
Hargrave advised that Saratoga
County requires a 911
Coordinator be appointed by Town Board.
On a motion of Councilwoman Sutch, seconded by Councilman Topper the
following resolution was ADOPTED: AYES –
5 NAYS – 0
RESOLVED that the Galway Town Board appoint
Mark Concilla as the 911 Coordinator for Galway.
All ayes. MOTION
CARRIED
Superintendent Hansen stated that surcharge on black top was
up. Will keep Board advised if it
becomes a budget issue.
Board will review all Personnel Manual proposals received
and determine at a later date where they want to go with it.
Councilman Tillson made a motion, seconded by Councilman Weed
to adjourn the meeting at 9:18 p.m.
All ayes. MOTION
CARRIED
Respectfully submitted,
Margaret
L. DeFoe
Town Clerk