REGULAR MEETING
MARCH 8, 2005
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch

OTHERS PRESENT: D. Balbian; M. Concilla, Building Administrator; T. O’Brien, Dog Control Officer; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Topper to approve the minutes of the February 8, 2005 meetings as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk read Legal Notice placed in Daily Gazette on February 11, 2005 advising of temporary order limiting roads to 4 ton on Town of Galway roads. Legal Notice placed in Daily Gazette on February 21, 2005 regarding purchase of (1) 17,500 lb. cab & chassis suitable for an existing 10’ dump body. Nutrition contract was signed and filed with Town Clerk. Glenville Hills Garden Club sent letter of thanks to Town Board for permitting them to hold their annual public meeting at Town Hall. Correspondence from Supervisor Hargrave to Town Board advising that he had completed the audit of the Town Clerk’s books for 2004 and found no discrepancies or concerns, records were up to date and very easy to follow. Correspondence from the Town of Milton advising that a cell tower application for special use permit and site plan was currently before the town of Milton Planning Board. The location of proposed cell tower is 6632 Middle Grove Road. Town Clerk advised that she also forwarded a copy of this correspondence to Planning & Zoning Chairman. All Board Members received copies of the following correspondence: Letter from the NYS Office of the State Comptroller advising of legislation enacted in 2004 creating a new reporting requirement for service award programs for volunteer firefighters. Dog Control Officer’s Report for February 2005. Assessor’s Report along with copies of recent sales. Request from Brookside Museum for financial contribution for their capital campaign to fund the next phase of their restoration project. NYS Office of Real Property Services advising that the Residential Assessment Ration for the Town of Galway was 77.06. Clerk advised that bid opening was held today at 2:00 p.m. for cab & chassis, the following bids were received:
Capitaland Motors $31,040.00
37 Saratoga Road
Glenville, NY 12302

Mangino Chevrolet Inc. $33,300.00
4447 State Highway 30
Amsterdam, NY 12010

Salisbury Chevrolet $34,651.79
175 Freeman’s Bridge Road
Scotia, NY 12302

Privilege of the Floor – D. Balbian talked with Board regarding his concerns with maintaining rural character & open space in Galway to go along with Comprehensive Plan. He discussed article in Gazette on February 11^th regarding available funding from County. David advised that he had contacted Bill Peck, the Supervisor for Northumberland who is Chairing the Farmland & Open Space Protection Committee at County. He gave David the names of a couple of representatives from American Farmland Trust & Saratoga Plan to contact for more information on available programs. David requested that board have these representatives in to discuss opportunities available to Town. Supervisor Hargrave stated that Town’s insurance agent would be attending the April Town Board Meeting, suggested that arrangements be made for them to come to May meeting. David Balbian will make arrangements with these two representatives and email Supervisor Hargrave on outcome. Supervisor Hargrave advised that Nan Stolzenburg is currently working on updating the Town’s Zoning Regulation to incorporate Comprehensive Plan.

COMMITTEE REPORTS: Library – No Report. Assessor – No Report. Historian – No Report. Public Safety – No Report. Property – No Report. Public Affairs – No Report. Building & Grounds – Councilman Topper gave all Board Members a copy of the grant application he would like to have authorization to send in to Senator, Hugh Farley for a possible $50,000 grant for Phase II on Ball Field Project. Councilman Topper went over proposal. Councilman Topper stated that the new highway garage open house was very well attended. County & Town – Supervisor Hargrave advised that on a county level, they are still working with APA on tower project. On a Town level, AUD has been completed and will be transmitted tomorrow. He will then advise Board of fund balance. Payroll is now being done in house and working out very well. Highway – Superintendent Hansen advised that Town Engineer is just about finished with the hydraulic study on the section of road between Crane Road & Alexander Road. They will be submitting it shortly to FEMA for reimbursement. Engineering study is very close to completion on Parkis Mills Road bridge project. This will be a large project to submit to FEMA for reimbursement. Highway Superintendent, Hansen stated that he received the following quotes for fire alarm system on new highway garage:
Alarm & Suppression, Inc. $18,360.00
92 Saratoga Road
Glenville, NY 12325-0921

Simplex Grinnell $12,600.00
1399 Vischer Ferry Road
Clifton Park, NY 12065

Mahoney Notify-Plus Inc. $5,385.00
334-2 Cornelia Street, Suite 198
Plattsburg, NY 12901

Loss Prevention Experts Inc. $3,197.00
31 North Street
Monticello, NY 12701

C.W. Hansen went over proposals with Town Board. Bill Hansen went into discussion with Councilman Tillson regarding the original cable contract & the free line drop that was part of that contract for Town Hall. They determined that in renewal process, that option was dropped from contract. Highway Superintendent, Hansen would like this option earmarked for inclusion in the renewal of 2009 contract. Councilman Tillson has obtained thru New York State contract a reduction in the Town’s “Road Runner” services from $100.00 to $75.00 per month. Superintendent, Hansen questioned if he could connect to Town’s internet hookup outside. Councilman Tillson stated that he would then be on wrong side of fire wall.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Robert & Patricia Breyo received approval for their 3-lot subdivision on NYS Route 147. Paul Pribis was scheduled for a public hearing in March for 2-lot subdivision on Shaw Road. ACO Property Advisors, Inc. was scheduled for a public hearing in March for a 4-lot subdivision on NYS Route 29. The County had stated that this site may be environmentally sensitive. Board is awaiting the Town Engineer’s report before final approval will be granted. Chris Reedy & Theodore Turek were scheduled for public hearing in March on their 2-lot subdivision on Mack Road. Much of the nights meeting was spent reviewing the application for subdivision on Route 29 & Bills Road of Michael & Diane VanWart. In the end the board classified their application as a 3-lot minor, pending coordination with ZBA and confirm that the previously granted setback variance is still in existence. Thomas & Alice Radigan received a 2-lot classification for their property located on Spring Road. This property is divided by road. Councilman Tillson felt that when zoning regulation were being updated, they needed to address the lots that are divided by roads. There was a preliminary review for Sparks Excavating, Inc. for a site plan review for an expansion of a special use permit for their business located on Route 29. Applicants were advised to submit site plan for review by board & county planning board. Youth – No Report. Seniors – No Report. ZBA – No Report.

MOTIONS AND RESOLUTIONS

Councilman Tillson made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 2/10/05 thru 3/02/05 for a total of $110,185.22.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (B) dated 2/10/05 thru 3/02/05 for a total of $3,657.79.
All ayes. MOTION CARRIED

Supervisor Hargrave advised that the first item on abstract was the new Volvo truck; this check will be held until truck has been delivered. Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 2/10/05 thru 3/04/05 for a total of $142,516.08.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 2/10/05 thru 3/02/05 for a total of $1,203.68.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Harmony Fire District Abstract of Vouchers (HFD) dated 2/10/05 thru 3/02/05 for a total of $13,686.92.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Galway Fire District Abstract of Vouchers (GFD) dated 2/10/05 thru 3/02/05 for a total of $169,400.26.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 2/10/05 thru 3/02/05 for a total of $113.30.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 2/28/05.
All ayes. MOTION CARRIED

RESOLUTION # 17-2005 – Appointment of George Weed to Town Board to fill vacancy of Charles Quinlan. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – AYE Councilman Michael Tillson – AYE
Councilman William Topper – AYE Councilwoman Susan Sutch – AYE
RESOLVED that the Galway Town Board appoint George Weed to the Galway Town Board to fill the vacancy of Charles Quinlan, George Weed will be required to run in the next general election to fill the remainder of that term, which will expire 12/31/07.
All ayes. MOTION CARRIED

Other Business:

RESOLUTION # 18-2005 – Approval of fire alarm contract for new highway garage. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board approve the contract with Loss Prevention Experts Inc. for the installation of a Fire Alarm System in the new highway garage in the amount of $3,197.00 with an additional $19.00 per month monitoring of alarm signal charge, to be charge to be A5132.4.
All ayes. MOTION CARRIED

RESOLUTION #19-2005 – Authorization for Supervisor to obtain the services of Nan Stolzenburg to work on the updating of the Town of Galway Zoning Regulations. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to obtain the services of Nan Stolzenburg to work on the updating of the Town of Galway Zoning Regulation, in an amount not to exceed $7,000.00 to be charged to B8010.4.
All ayes. MOTION CARRIED

Supervisor Hargrave went over a list of applications received to date regarding the vacancy on the Board of Assessment Review. Board will need to set up interviews at some point to address vacancy. Chairman of Planning Board has suggested one of these applicants may be a candidate for vacancy on planning board.

RESOLUTION #20-2005 – Approval of bid from Capitaland Motors for new cab & chassis. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – AYE Councilman Michael Tillson – AYE
Councilman William Topper – AYE Councilwoman Susan Sutch - AYE
RESOLVED that the Galway Town Board approve the bid from Capitaland Motors in the amount of $31,040.00 for the purchase of (1) 17,500 lb. cab & chassis suitable for an existing 10’ dump body to be charged to DA5130.2.
All ayes. MOTION CARRIED

RESOLUTION # 21-2005 – Authorization for Councilman Topper to sign & submit grant application to Senator Hugh Farley’s office. On a motion of Councilman Tillson, seconded by Councilwoman Sutch the following resolution was ADOPTED:
AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize Councilman Topper to sign & submit a grant application to Senator Hugh Farley’s office for a possible $50,000 in funding for Phase II of Athletic Playing Field Project.
All ayes. MOTION CARRIED

Councilman Tillson stated that he reported last month that he was attempting to move all the Assessor’s data to the server so that it could be backed up regularly. There has been no progress to date on this. Councilman Tillson has been trying to obtain from the Assessor the necessary contacts to be able to successfully move this data. The software vender will be in on the 10^th to work on Building Department software, we will now have additional costs incurred to have them return to work on the Assessor’s software.

Councilman Topper made a motion, seconded by Councilman Tillson to adjourn the meeting at 8:40 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk