ORGANIZATIONAL MEETING
JANUARY 4, 2005
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch Councilman Charles Quinlan

OTHERS PRESENT: C.W. Hansen, Highway Superintendent; M. DeFoe, Town Clerk.

Pledge to the Flag

MOTIONS AND RESOLUTIONS

DISCUSSION REGARDING RESOLUTION # 1-2005 – Supervisor Hargrave suggested that Board look at increasing mileage rate. Board went into discussion and decided that they would increase mileage to $.40 to be consistent with county reimbursement. This would be indicated in Policy #2, page 3, under #5. Board also increased mileage reimbursement in Policy #1, page 5, under (f) Pickup Truck change from $.50 per mile to $1.00 per mile; Medium Truck change from $1.00 per mile to $2.00 per mile & Large Truck change from $1.50 per mile to $3.00 per mile. Board discussed increases in wage rates for different positions in Town Policy #2. Town Clerk questioned if Election Machine Custodian were given an increase. Supervisor Hargrave stated that he would review budget to see if increase was given if not they will make change at next board meeting to increase salary. C.W. Hansen questioned what rate of pay was for his clerk? Supervisor Hargrave stated his clerk’s rate of pay was $13.11. This will be add to Policy #2, page 5 under Clerk – Planning BD/ZBA P.T./ Highway Clerk. Supervisor Hargrave stated that the Building Administrator, LoAnn Sander’s has agreed to stay on until a new person can be appointed and trained.

RESOLUTION # 1-2005 – Adoption of Town Policy #’s 1, 2 & 3. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED by roll call vote:
Supervisor George Hargrave – Aye Councilman Michael Tillson – Aye
Councilman William Topper – Aye Councilwoman Susan Sutch – Aye
Councilman Charles Quinlan – Aye
All ayes MOTION CARRIED
WHEREAS, certain necessary actions are required for the Town Government to be formally organized to function legally and maintain a continuity of government, be it adopted and made a part of these minutes.

Other Business – Supervisor Hargrave advised that he had been appointed to the following committees at County: CSEA Grievance Committee; Buildings & Grounds; Chairman, Equalization & Assessment; Insurance & Risk; Law & Finance.

RESOLUTION # 2 – 2005 – Authorizing Town’s Insurance be placed out for bid. Councilwoman Sutch stated that the Town’s insurance policies expire on February 1^st 2005. It has been several years since we put the insurance out to bid, Councilwoman Sutch felt it was time to do so. Councilwoman Sutch stated that our insurance agent didn’t come in until after our renewal date to go over Town’s insurance last year. She would like to have insurance quotes here at Town Hall by January 25^th for board to review. Councilwoman Sutch will come in tomorrow and forward letter to Town’s insurance agent advising of this request. Highway Superintendent, Hansen would like Councilwoman Sutch to make sure our agent has an accurate inventory for insurance. Councilwoman Sutch volunteered to work out a schedule of equipment, listing what we have for insurance on each item for highway department. Councilwoman Sutch will work on this with Highway Superintendent, C.W. Hansen. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Town’s Insurance Agent to put the Town’s insurance out for bids for the coverage period of February 1, 2005 to February 1, 2006 with due date for those bids of January 25, 2005.
All ayes. MOTION CARRIED

Councilman Tillson stated that newsletter would be ready for folding on Saturday at 9:00 a.m. Councilman Tillson also advised that copier at Town Hall is now a printer on network.

Councilman Topper made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 8:00 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk