REGULAR MEETING
SEPTEMBER 15, 2004
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:55 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilwoman Susan Sutch Councilman Charles Quinlan
Councilman William Topper

OTHER PRESENT: R. Daino; G. Prichard, Planning Board Chairman; D. Balbian; E. Connolly; P. Bingham; M. Kopper; P. Pribis; P. Venditti; M. Glenn; B. Glenn; B. Wright; C. Gutto; J. Hallgren, Zoning Board of Appeals Chairman; J. Flinton; B. Gaudreau; B. Fitzner; J. Johnson; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Quinlan, seconded by Councilman Topper to approve the minutes of the August 10, 2004 & August 20, 2004 meetings as submitted.
All ayes. MOTION CARRIED

Town Clerk read the following legal notices: Legal Notice placed in the Daily Gazette on August 13, 2004 advising public of change in date for Town Board Meeting from September 14^th to 15^th 2004 due to Primary Election. Legal Notice placed in Daily Gazette on August 14, 2004 on Adoption of Resolution Subject to Permissive Referendum on authorization for additional $100,000 sale of serial bond or bonds and a bond anticipation note or notes in anticipation of the issuance and sale of said serial bonds. The proceeds for the sale of the obligations authorized in said resolution shall be used for the specific purpose of providing additional funds to finance the construction of an approximately 10,000 square-foot, pre-engineered steel-frame highway garage on property owned by the Town of Galway. Legal Notice placed in the Daily Gazette on August 14, 2004 regarding the re-bidding of the mechanical portion of work related to the design & constructing of a 125 feet long by 80 feet wide new Town Highway Department Garage. Correspondence was received from NYS Board of Real Property Service advising that the equalization rate for our municipality had been set at 85.00. All board members received copies of the Building Department permit report for the period 8/1/04-8/31/04. Board Members received a copy of a request from the Assessor, Tracy Killeen requesting that he be allowed to attend the fall conference of the NYS Assessors amount not to exceed $350.00. All board members received a copy of the 2004 Highway Department Property Disposal Journal & 2004 Highway Department Equipment Inventory.

One bid was received and open on 8/31/04 at 10:00 a.m. on the mechanical portion of the new highway garage:
Contractor Amount Bid
Appolo Heating Inc. $136,126

Privilege of the Floor – Supervisor Hargrave asked that speakers give name & address when speaking. Beverly Parisi of 1029 Camp Avenue stated that she had petition from neighbors on Camp Avenue requesting speed limit be reduced to 15mph. Supervisor Hargrave explained process on speed limit reduction requests to audience. Bob Leopold also of Camp Avenue stated that he has lived on this road for 64 years and doesn’t see any problem with speeding cars on this road. Joseph Janro discussed several issues he had with public right of way. Highway Superintendent Hansen stated that town had no jurisdiction over vehicle & traffic issues. The town will send neighbors request in to be reviewed on reducing the speed limit on road. They discussed several issues with their own right of ways.

COMMITTEE REPORTS: Library – C. DeJesus stated that the circulation for the month of August was 3,193, total for summer months 9,112. New cards issued for August 29, total for summer 100. The summer reading program had 143 children participate. The Library had 12 special programs this summer with a total of 279 children participating. The cost for these 12 programs was $600.00. The Library received various grants and corporate donations in the amount of $560 bringing the cost expended by Library to $40 for these 12 programs. Dick Sleeper has just completed some needed painting at the Library. Assessor – T. Killeen gave board members property cards to review on recent sales. Tracy stated that the state would be reimbursing for the majority of his conference the balance would not exceed $350.00. He did attend a conference this summer which was completely reimbursed by the state. Public Safety – No Report. Property – No Report. Buildings & Grounds – Councilman Topper stated that he has been checking the new construction 2-3 times a week. They appear to be doing a great job so far on the concrete and general excavating. Playing field walkways over drainage ditches are washing out due to storm damage. He also believes the children are building dams in culverts. He will write a brief article for the newsletter regarding this. Councilman Topper stated that there was a request to make a sand pad for a temporary skating rink this winter. Superintendent Hansen stated that the Fire Department tried this several years ago, and it didn’t work out well. Councilman Topper stated that they requested a 110’ x 50’ area for this rink between parking lot and drainage ditch. Bill Hansen will go and look at area for possible rink. Historian- P. Keeler, Historian thanked Bill Hansen and the Highway Department for clearing the over growth and trimming our town cemetery’s. A special thank you to Supervisor Hargrave for presenting the Nation Register Certificate for the Mead Home. Galway is very proud to now have a home listed on this national register. County & Town – Supervisor Hargrave stated that the budget process has begun. The board will set up budget workshop dates this evening. First part of October Supervisor Hargrave will be going to Raybrook for more meetings with the APA on Radio Towers. Highway – Superintendent Hansen stated that they are very busy with FEMA. There are 11-12 projects under consideration with FEMA, 4 of these smaller projects have already been approved at a cost of about $100,000. Should know outcome of some of the smaller projects with the next few weeks. Larger project request to FEMA will take quite some time to get answer on approval. Inventory was attached with property disposal worksheets. Mowing was completed around the second week of August. Building is coming along well. Busy with regular maintenance & FEMA work. Supervisor Hargrave stated that there will be an open house when Highway Garage is complete.

LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that there was confusion regarding the $100. Petty cash fund, and being required to voucher for reimbursement. What happens to petty cash fund at end of year, does it carry over or is it absorbed? Supervisor Hargrave stated that it would be carried over. Sales tax is not reimbursed. Family Fun Day had an over run on budget. Their budget was $2,500 and they spent $2,802. Rifle team will be starting back up this month with 12 new students. Soccer held a clinic on September 11^th for children with coaches present. They will be going with blue t-shirts for everyone and using gold pinnies. This was also their registration date. Swim program had no rain but very cold water with 50 children participating 22 of which were promoted. Culture program is looking for a new person to take over this program. ZBA – Councilman Quinlan stated that there was one application before board in August for a 12’ x 34’ garage which was tabled until September meeting. September meeting was changed from 8^th to 1^st and Councilman Quinlan was unable to attend. He asked Chairman Hallgren what the outcome of that meeting was. Chairman Hallgren stated that application was denied. Senior Citizens – Councilwoman Sutch stated that she attended the August 20^th meeting with 47 seniors in attendance. They were planning a September 10^th trip to Beck’s Grove. Information was shared on a November 3^rd NYS Youth Orchestra Concert to be held at Proctors. Speaker was a Nationally Certified Master Antique Appraiser out of Broadalbin. Their meeting for September will be held tomorrow with a speaker from Leisure Time Greenhouse. They continue to be a very active & interesting group of seniors.

RESOLUTION # 46-2004 – Budget Adjustments. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the following budget adjustments:
Increase A5132.4 Garage CE $54,000.00
Decrease A909 Fund Balance $54,000.00
(initial payment on concrete work for new highway garage, will be reimbursed with bonding)

Increase A1620.4 Building $8,000.00
Decrease A1990.4 Contingency $5,000.00
Decrease A9010.8 State Retirement $3,000.00
(Engineering costs to be reimbursed with bonding)
All ayes MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (A) dated 8/11/04 thru 9/13/04 for a total of $83,348.03.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (B) dated 8/11/04 thru 9/13/04 for a total of 2,936.43.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 8/11/04 thru 9/13/04 for a total of $6,972.47.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 8/11/04 thru 9/13/04 for a total of $154,290.49.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 8/11/04 thru 9/8/04 for a total of $87.19.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 8/31/04.
All ayes. MOTION CARRIED

RESOLUTION # 47-2004 – Rescind Resolution # 40-2004 the submitting of the Library budget to voters. Supervisor Hargrave stated that he was advised by the State that a line item can not be submitted to voters on budget. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board rescind Resolution # 40-2004 which required the Town Attorney to draft a Public Referendum to be placed on the November ballot with reference to allowing an increase in the Library budget in an amount not to exceed $47,334.
All ayes. MOTION CARRIED

RESOLUTION # 48-2004 – Authorization for Supervisor to sign contract with Munter for General Construction on Highway Garage & Clune for electrical work on Highway Garage. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the contract with Munter for the General Construction on the Highway Garage & Clune for the electrical work on Highway Garage.
All ayes. MOTION CARRIED

RESOLUTION # 49-2004 – Accepting bid from Appolo Heating Inc. on mechanical portion of work on new Highway Garage and authorization for Supervisor to sign said contract. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch AYE
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board accept the bid from Appolo Heating Inc. for the mechanical portion of work on new Highway Garage in the amount of $136,125 and authorize the Supervisor to sign said contract with Appolo Heating Inc.
All ayes. MOTION CARRIED

RESOLUTION # 50-2004 – Resolution designating Town Board as lead agency on environmental review of proposed change to Town of Galway Zoning Regulations. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch AYE
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board designate the Town Board as lead agency for the purpose of conducting an environmental review of a proposed change to the Town of Galway Zoning Regulations.
All ayes. MOTION CARRIED

RESOLUTION # 51-2004 – Designated lead agency causes the preparation & filing of a negative declaration pertaining to amendment of Town zoning regulations. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch AYE
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board as designated lead agency, causes the preparation and filing of a negative declaration pertaining to an amendment to the Town of Galway Zoning Regulations.
All ayes. MOTION CARRIED

RESOLUTION # 52-2004 – Tabling of vote on Local Law # 3-2004. Councilman Quinlan stated that there a lot of good comments & concerns regarding proposed change to zoning regulations and he felt that it should be tabled. Supervisor Hargrave requested that Zoning Review Committee take a good look at proposed changes. Councilwoman Sutch had concern with moratorium expiring on major subdivisions before decision was made on zoning changes. Supervisor Hargrave stated that public hearing could be scheduled at any time. Councilwoman Sutch questioned when committee would be meeting again to work on proposed changes. Councilman Quinlan felt his portion could be completed with the next two weeks. Clerk questioned if changes would be ready to for next month’s meeting so board could schedule public hearing tonight for next month? Councilman Quinlan stated no, he would like to get committee together one more time after he has information compiled to review entire proposal. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board table the adoption of Local Law # 3 amending the Zoning Regulation of the Town of Galway pending further information from the Zoning Review Committee.
All ayes. MOTION CARRIED

RESOLUTION # 53-2004 – Local Law # 2-2004 Term of office of Town Supervisor shall be for a term of four (4) years, effective for any such official elected after the resolution is submitted to the qualified electors in the town. Supervisor Hargrave stated that this would be on the November ballot for community to vote on. If passes this would go into effect the following November. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch NAY
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board approve Local Law # 2-2004 the term of office of the Town Supervisor shall be for a term of four (4) years, effective for any such official elected after the resolution is submitted to the qualified electors in the town for approval as set forth herein.

This Local Law shall become effective upon approval of the affirmative vote of a majority of the qualified electors of the town voting on such proposition on November 2, 2004.

This Resolution shall be submitted as a proposition as provided in Article 7 of the Town Law of the State of New York.
4-AYES 1-NAY MOTION CARRIED

RESOLUTION # 54-2004 – Local Law #4-2004 Term of office for Highway Superintendent shall be for a term of four (4) years, effective for any such official elected after the resolution is submitted to the qualified electors in the town. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch NAY
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board approve Local Law # 4-2004 term of office of the Town Highway Superintendent shall be for a term of four (4) years, effective for any such official elected after the resolution is submitted to the qualified electors in the town for approval as set forth herein.

This Local Law shall become effective upon approval of the affirmative vote of a majority of the qualified electors of the town voting on such proposition on November 2, 2004.

This Resolution shall be submitted as a proposition as provided in Article 7 of the Town Law of the State of New York.
4- AYES 1-NAY MOTION CARRIED

RESOLUTION #55-2004 – Local Law #5-2004 term of office of Town Clerk shall be for a term of four (4) years effective for any such official elected after the resolution is submitted to the qualified electors in the town. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch NAY
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board approve Local Law # 5-2004 term of office of the Town Clerk shall be for a term of four (4) years, effective for any such official elected after the resolution is submitted to the qualified electors in the town for approval as set forth herein.

This Local Law shall become effective upon approval of the affirmative vote of a majority of the qualified electors of the town voting on such proposition on November 2, 2004.

This Resolution shall be submitted as a proposition as provided in Article 7 of the Town Law of the State of New York.
4-AYES 1-NAY MOTION CARRIED
Councilwoman Sutch stated that she is very comfortable & confident with people currently in office. Her concern is with someone getting into office that she felt was not competent and having to deal with possible damage that could be caused from them in a four year term.

RESOLUTION # 56-2004 – Sealing of Town Hall Parking Lot. Supervisor Hargrave stated there would be no impact on budget for this project. He received (3) bids for sealing Town Hall Parking Lot:

Contractor Amount Bid
Sanford Trucking $7,560.00
Hayes Paving $6,300.00
Copeland Coating Company, Inc. $6,750.00
On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the bid from Hayes Paving in the amount not to exceed $6,300.00 for the sealing & striping of approximately 63,000 sq. ft. of paved area at the Town Hall, funds to be transferred from A909 Fund Balance to A1632.4 Buildings.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that the pillars outside the Town Hall will need to be replaced, they are rotting. This project should be looked into for next year. He has obtained one price from Curtis Lumber of $1,000 for (4) 12” diameter 10’ high round smooth fiberglass columns with cap & base. Replacement work will be done in house in spring. This is just for board’s information on upcoming replacement needs for building.

RESOLUTION # 57-2004 – Authorization for Assessor to attend NYS Assessors Conference. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the request of the Assessor to attend a NYS Assessor Conference in an amount not to exceed $350.00 to be charged to A1355.4.
All ayes. MOTION CARRIED

RESOLUTION # 58-2004 – Bonding on Highway Garage Building. Supervisor Hargrave stated that this will have no impact on budget. Supervisor Hargrave stated that Ballston Spa National Bank has come in with 5% for $700,000 over 20 years if town pays $35,000 per year plus interest. On September 30, 2004 Supervisor & Town Clerk will have to sign paperwork with bank on bonding. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch AYE
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board authorize the Supervisor & Town Clerk to sign the appropriate paperwork with Ballston Spa National Bank for the bonding on the Highway Garage Building.
All ayes. MOTION CARRIED

Budget workshops were set for September 22^nd, 29^th & 30^th at 7:30p.m. Notice will be posted at Town Hall; Bank; Post Office & Library advising of these meetings.

RESOLUTION # 59-2004 – Leasing of copy machine. Supervisor Hargrave stated that the lease on our copy machine expires 9/26/04. Ikon has advised Supervisor that if we don’t renew with them, there will be a $250.00 removal fee on old machine. Board members reviewed each proposal. He has obtained three bids for leasing of a copy machine:
Contractor Amount Bid
Ikon $159.00 per month plus service
Saratoga Business Machines $154.02 per month plus service
Repeat Business Systems $159.00 per month
On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Repeat Business System for a 60 month lease on a copy machine with an added network module at a cost not to exceed $180.00 per month to be charged to A1620.4.
All ayes. MOTION CARRIED

RESOLUTION # 60-2004 – Payroll to be done in-house. Paychex’s is currently charging town over $300.00 per month for processing of just payroll. The processing of W-2; year end reports; quarterly reports and such are all extra. We currently pay a little over $4,000 per year for everything with Paychex. Alice Check, our bookkeeper has indicated that she would like to do payroll in house. The payroll module for Enhanced Business System is $1,695. Journal entries would be done automatically from the different funds as she does payroll. Currently this has to be done manually. Bookkeeper would need to be compensated for increase in duties. Councilwoman Sutch stated her only reservation is that there is no backup for bookkeeper. Supervisor Hargrave stated that he is familiar and capable to work bookkeeper program. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize payroll to be done in-house by bookkeeper with the stipulation that concurrent runs be done with Paychex for two months cost for start up of new program module $1,695.00 to be charged to A1680.4.
All ayes. MOTION CARRIED

RESPLUTION # 61-2004 – Speed limit reduction on Camp Avenue. On a motion of Councilman Tillson, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board request a speed limit reduction from the State on Camp Avenue in the Town of Galway. Letter to be sent to Department of Public Works in Ballston Spa.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilwoman Sutch the meeting was adjourned to Executive Session at 9:25 p.m. to discuss personnel matters.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilwoman Sutch the board returned to regular session at 10:01 p.m.

All ayes. MOTION CARRIED

RESOLUTION # 62-2004 – Discontinue services with building cleaner for set up & take down of chairs & tables for monthly meetings. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorization the Supervisor to send a letter to building cleaner advising that her services for take down & set up of tables & chairs for all monthly meeting would no longer be needed. Letter will also state that board is looking at setting up a part-time 15-20 hour per week inside/outside maintenance position during normal Town Hall hours starting January 1^st 2005.
All ayes. MOTION CARRIED

Councilman Quinlan & Councilwoman Sutch would like to go over tentative budget with Supervisor on the 20^th at 9:00 a.m.

Supervisor Hargrave will request meeting with Baseball

RESOLUTION # 63-2004 – Letter to Fire Department advising that at this time the Town Board is unable to support their requested for a Service Award Program for the volunteer firefighters in the Town of Galway. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to send a letter to the Galway Volunteer Fire Co., advising that at this time the Town Board is unable to support their request for a Service Award Program.
All ayes. MOTION CARRIED

On a motion of Councilman Quinlan, seconded by Councilman Topper the meeting was adjourned at 10:08 p.m.
All ayes MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk