REGULAR MEETING
OCTOBER 12, 2004
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman Charles Quinlan

OTHER PRESENT: R. Daino; J. Glenn; M. Glenn; C. DeJesus; T. O’Brien; L. Sanders; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilman Quinlan to approve the minutes of the September 15, 2004 public hearing & regular meeting as submitted.
All ayes. MOTION CARRIED

Town Clerk read legal notice placed in the Daily Gazette on September 10, 2004 regarding adoption of bonding for additional $100,000 for financing of new town highway garage. All board members received copies of the Dog Control Officer’s report for August & September. Board members also received copies of correspondence from the League of Women Voters of Saratoga County regarding their survey analysis of polling sites in Galway with regard to handicap accessibility. Correspondence was received from the State of NY, Department of Transportation to Joseph Ritchey, Commissioner of Public Works for County advising that speed limit reduction request for Camp Avenue was received and study was initiated.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – C. DeJesus stated that the circulation for the month of September was 1,977, up 18% from last September. New cards issued for September 12, total registered borrowers 1,116. Halloween party will be held on 28^th at 6:30 p.m. Sara continues this year to work with the teachers at Galway to supplement reading material for classroom curriculum. Library is lead agency in a program with School, Preservation Society & Galway Players called “A Story Quilt”. They have applied for a grant for this program and will find out about approval in November. The Library has received a $20,000 grant from Senator Farley for 2005. County & Town – Supervisor Hargrave advised that board is working on budget. Public hearing date will be set at tonight’s meeting for preliminary budget. The APA Commissioners meeting was postponed to November 3, 4 & 5^th. Town newsletter is at printer, should be mailed out within a few weeks. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper advised that the playing fields are being used by soccer. Town board members received a copy of Councilman Topper’s report on new building project. The clerk of the works is working at addressing the issues in that report. Building is currently waiting on steel delivery to go further. Public Affairs – No Report. Highway – Superintendent Hansen stated that they still have no figures regarding FEMA funding; he is in hopes that they will have response by November meeting. Building package was scheduled to arrive today, but didn’t. Crack seal was done on Dean Lung Road, Birchton Road to Peaceable Street, and 95% of Bliss Road. This is the first time town has tried crack seal, county recommended this. Hudson Road & Antioch Road received a top coat of micro pave. Assessor – Councilman Quinlan advised that the assessor was attending a retirement party for Don Grupe the Assessor for Milton; he will be retiring at the end of this year. Tracy has been out doing his fall measuring of homes, garages & etc. He now wears an identification badge when he is out doing this work. He has been processing STAR applications; town will receive $1,675.18 in STAR reimbursement this year. Historian – No Report.

LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that soccer has some kind of issue with obtaining a port-a-potty. Councilman Tillson has rectified this problem. Karate has 28 children regularly attending. Basketball will begin November 13^th. Girls volley ball has 23 girls participating. Cross country skiing program thru Bob’s Trees will take place again this year. Skating rink will be put in at far end of parking lot at playing fields. ZBA – Councilman Quinlan stated that there were no meeting held by ZBA since we last met. They have a meeting scheduled for tomorrow evening with two applications before board for review. Senior Citizens – Councilwoman Sutch stated that she attended the September 16^th meeting of seniors with 37 members in attendance. Their guest speaker was Dolly Dygert from Leisuretime Greenhouses. They will hold a cover dish dinner on the 21^st along with health clinic.

RESOLUTION # 64-2004 – Address tabled resolution # 52-2004 regarding amending of Town of Galway Zoning Regulations, Local Law # 3-2004. Town Board went into discussion regarding change in zoning. Councilwoman Sutch questioned when moratorium expired on major subdivisions. Supervisor Hargrave stated November 5, 2004. Councilman Quinlan questioned if this could be extended? Supervisor Hargrave stated that Town Attorney advised against extension of this moratorium. Councilman Topper stated that the continuation of one acre independent lots is not going to work long term. Councilwoman Sutch would like to see recommendation from community at last month’s public hearing incorporated into revision. Councilwoman Sutch stated that she was really against adopting a blanket 5 acre lot requirement. Councilwoman Sutch stated that she would consider this if the board committed to reviewing entire project within a 3-6 month time frame for more extensive changes to entire zoning regulations. Board went into discussion regarding option on printing of new regulations, now & again in 3-6 months when they review further. Supervisor Hargrave stated that the intent of this Local Law was to step into changes that Zoning Review Committee was looking into. Board discussed possibility of extending moratorium. Clerk advised that criteria indicated actively working on project for extension. There have been no meetings held by Zoning Review Committee for all of 2004. Councilwoman Sutch suggested passing a Local Law with a “Sunset Provision” indicating an expiration date. Councilwoman Sutch stated this Sunset Provision would revert back to one acre lot requirement if Zoning Review Committee had not addressed zoning regulation changes further within a six month period. Supervisor Hargrave stated that he was not sure that this type of provision could be used. Board could make resolution pending proper wording from Town Attorney. Supervisor Hargrave request that Councilwoman Sutch be in his office tomorrow morning to go over this wording with Supervisor & Town Attorney on telephone. Councilwoman Sutch advised that she would be in Supervisor Hargrave’s office at 9:00 a.m. on Wednesday morning. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave AYE
Councilman Michael Tillson AYE
Councilman William Topper AYE
Councilwoman Susan Sutch AYE
Councilman Charles Quinlan AYE
RESOLVED that the Galway Town Board approve Local Law # 3-2004 changing the minimum building lot size in all districts except the Lake District to three acres; with a six month sunset provision on this law stating the understanding of board is that a new comprehensive town wide lot size proposal will be reviewed and adopted within that six month period; in the absence of said proposal or approval of said proposal within six month period, this law would then revert back to town’s current one acre building lot requirement.
All ayes MOTION CARRIED

Wording approved from Attorney Timothy Horigan, October 21, 2004:
“Local Law No. 3 of the year 2004. A Local Law amending the Zoning Regulations of the Town of Galway to change the lot size requirement from one acre to three acres for all building lots.”

RESOLUTION # 65-2004 – Approval of Baseball contract. Supervisor Hargrave stated that request was for $2,000, budgeted figure was $1,500. Board went into discussion regarding problems with obtaining information from baseball in a timely manner. Supervisor Hargrave advised that he attended baseball’s last meeting and large part of the request for more funding was due to increases in umpire fees. Councilwoman Sutch suggesting tabling any action on contract until a representative from baseball can attend Town Board Meeting to discuss request further with board. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board table approval of Baseball contract until such time as a representative from baseball can attend a Town Board Meeting and discuss request for increase further with board.
All ayes. MOTION CARRIED

RESOLUTION # 66-2004 - Budget Adjustments. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase DA5140.4 Brush & Weeds CE $50.00
Decrease DA5140.1 Brush & Weeds $50.00
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (A) dated 9/15/04 thru 10/13/04 for a total of $15,862.14.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (B) dated 9/15/04 thru 10/13/04 for a total of 1,550.33.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DA) dated 9/15/04 thru 10/13/04 for a total of $2,501.76.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the Highway Abstract of Vouchers (DB) dated 9/15/04 thru 10/13/04 for a total of $15,482.86.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 9/15/04 thru 10/13/04 for a total of $101.03.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 9/30/04.
All ayes. MOTION CARRIED

RESOLUTION # 67-2004 – Public Hearing on Preliminary Budget. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board schedule a public hearing for the review of the 2005 Budget for November 9, 2004 at 7:00 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 68-2004 – Authorization for Supervisor to make second installment to Munter Enterprises Inc. on new highway garage. Supervisor Hargrave stated that this payment would be contingent on steel order being received and inventoried. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to make the second installment payment on the new highway garage building to Munter Enterprises Inc. for $112,047.30 to be charged to A5132.4 Garage; contingent on steel being delivered & inventoried.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilman Tillson the meeting was adjourned to executive session at 8:16 p.m. to discuss personnel matters.
All ayes. MOTIION CARRIED

On a motion of Councilman Topper, seconded by Councilwoman Sutch the board returned to regular session at 8:45 p.m.
All ayes. MOTION CARRIED

RESOLUTION # 69-2004 – Close money market fund and transfer $311.81 to general fund. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to close the Galway Fire Company Money Market Account #: 201.6 in the amount of $311.81 and transfer funds to Account #: 201.1 general fund.
All ayes. MOTION CARRIE

RESOLUTION # 70-2004 – Thank you to LoAnn Sanders for her years of service to Town of Galway as Code Enforcement Officer. Supervisor Hargrave stated that LoAnn Sanders had asked that she not be reappointed in 2005 as Code Enforcement Officer. Supervisor Hargrave stated that advertisement would need to be placed in The Daily Gazette regarding opening for Code Enforcement Officer Position. Résumé’s & application for employment to be sent to Town of Galway for review. Supervisor Hargrave asked that LoAnn stay on in 2005 as a consultant until such time as new person is fully trained and able to work on their own. LoAnn stated that she would be available as long as town needed her assistance. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board thank LoAnn Sanders for her many years of dedicated service to the Town of Galway as Code Enforcement Officer.
All ayes. MOTION CARRIED

Councilwoman Sutch requested if it was possible to have the vouchers setup in the order that they appear on the abstract. Supervisor Hargrave stated that he would check with bookkeeper regarding this request.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilwoman Sutch the meeting was adjourned at 9:03 p.m.
All ayes MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk