PUBLIC HEARING
NOVEMBER 9, 2004
GALWAY TOWN HALL

Supervisor Hargrave called the Public Hearing to order at 7:00 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch Councilman Charles Quinlan

OTHER PRESENT: C. DeJesus; J. Sutton; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Town Clerk read legal notice placed in the Daily Gazette on October 31, 2004.

Privilege of the Floor: None.

The public hearing was adjourned at 7:03 p.m.

REGULAR MEETING
NOVEMBER 9, 2004
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were Present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman Susan Sutch
Councilman Charles Quinlan
OTHERS PRESENT: C. DeJesus; J. Sutton; P. Dobo; P. Keeler, Historian; T. Killeen, Assessor; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Topper to approve the minutes of the October 12, 2004 public hearing & regular meeting as submitted.
All ayes. MOTION CARRIED

Town Clerk read correspondence from Senator, Hugh T. Farley advising that he had secured a $50,000. Grant for the Town of Galway & the Galway School District to be used for developing a town park & athletic playing fields. Correspondence was received from Saratoga County Attorney, Mark Rider advising Supervisor of three delinquent tax parcels in town which will be foreclosed on by the end of October if the defaulted 2002 taxes are not paid. All board members received copies of the following: Dog Control Officers report for October 2004. Collective bargaining agreement between the Town of Galway and the Galway Highway Employees Association. Building Department permit report for 9/1/04 to 9/30/04. Summary of problems with town email service from Town Supervisor. The following resumes were received and copies given to all board members for the 2005 vacancy in the Building Department: Joseph Migdal; Richard Moon; Daniel Clemens & Ted Dabrowski.

Privilege of the Floor – J. Sutton stated that the figure on the 2004 baseball contract should have been $1,500. not $2,000. They were requesting $2,000 for 2005. Councilman Topper stated that the board would like to see contract in March or April. John Sutton suggested that the board look into hiring a part-time clerical person to work with all the different programs offered thru youth commission. Board went into discussion about possibility of part time clerk for youth commission. John Sutton will figure out approximately how many hours baseball would need clerical help & Councilman Topper will discuss this matter further with Al Blakely. Councilman Topper stated that the Youth Commission is requesting that a representative from each youth group attend at least two meetings a year, one at budget time and one at the end of each group’s particular season. Councilwoman Sutch asked for clarification on $1,500. request for payment, is this for this year or next? John Sutton stated that $1,500. was for 2004. Baseball has paid all of their bills to date; this money would replenish funds spent by their organization. Supervisor Hargrave advised that storage will be provided for the youth commission’s equipment in current highway garage once new building is complete.

COMMITTEE REPORTS: Library – C. DeJesus stated that the circulation for the month of October was 1,747, up 40% from last October. Halloween party was held on October 28^th with 28 children attending in costume, they read stories & did some craft. Library is in the process of increasing their non-fiction selection of books, particularly the science; ecology & environmental issues section for middle school age children. Charlotte just finished compiling an analysis of books needed at Library; they will apply for a $1,000 grant to purchase these books. Sara has been hosting some Library tours with stories & crafts for the “Just the Basics” nursery school children. Charlotte thanked the Town Board for working with Library on their 2005 budget request. Assessor – T. Killeen gave board property cards to review on local sales for the last couple of months. Tracy stated that he & Councilman Quinlan have just about completed measuring new homes in town and are now working on measuring garages & pole barns. Town & County – Supervisor Hargrave stated that he attended meetings with the APA in Lake Placid regarding the tower project. The Office for Technology for the State of NY thru the Governor’s office did a report for the APA on the Board of Supervisor’s behalf. On the 37 items the APA requested be addressed they dropped 29 items. Board of Supervisor’s addressed the remaining 8 items. APA has until the 15^th of November to respond. At the county, Board of Supervisor’s will hold a special meeting tomorrow to schedule the public hearing on tentative county budget. Supervisor Hargrave went over county budget schedule. County lowered tax rate $.10 per thousand. Town tax rate will be slightly lower than last year. Public Safety – No Report. Property – Councilwoman Sutch stated that she had completed the inventory, she needed to update spread sheet and file report. Building & Grounds – Councilman Topper stated new highway garage was moving along well. At the ball field, Councilman Topper was made aware of vehicles driving thru fields. Highway Superintendent Hansen will put something up to keep vehicles off fields. Councilman Topper gave the Supervisor literature on separate generators for each of our three buildings. These generators are needed for emergency use, cost for these generators are about $30,000 without installation. Buildings & Grounds for Library, questioned if anything could be put down now in parking lot to alleviate problems they have every spring with mud. Highway Superintendent Hansen stated that it would be a waste to put something down now, snow plowing would just dig it up. He suggested that they notify him early in spring and he will put something down before mud gets to bad. Historian – Phyllis Keeler stated that the Historian’s office had received many inquiries over the last few weeks regarding local history. Town history files have 28 file boxes of information, and they still have information to be processed. Phyllis stated that they are looking forward to moving into their new office. Phyllis attended the County Historian’s meeting in October and found it quite helpful. Public Affairs – Councilwoman Sutch stated that she had been in contact with the safe & drug free committee at school and she will be attending those meetings once they start. Highway – Highway Superintendent, Hansen stated that he is very pleased with contractor work on new building. Bill Hansen gave an overview of where building project was and what still needed to be done. Councilman Topper stated that new building needed to be wired for emergency generator. Highway Department had an OCHA inspection. They dazzled State with paperwork but received a few violations. They need to install arrow over fire extinguishers & alarm pulls. Superintendent Hansen has ordered these arrows for garage & town hall. Chip saw needed a new plug, grinders needed guards and they also received a violation on a gas can. Hansen stated that he complained states ear off on new safety cans and the hazard he feels they create due to spilling of gas. State will return in 90 days to make sure these items have been corrected. Highway Safety Officer is Vanessa McChesney and she did an impeccable job at the record keeping. Bill Hansen stated that Karl Hoegemann is up for permanent appointment on December 8^th and would like board to approve that appointment. FEMA approval Federal figure is 75%, State is 12 ½ % administrative. The Federal share is $113,412.75; State share is $18,902.13 plus the Administrative share of $3,969.39 for a total amount of $136,284.27 in reimbursement for storm & flood damage done in May & June 2004. Bill Hansen stated more reimbursement will follow; this is what they have approved to date. The Town has already received approval for a hydraulic study on Parkis Mills Road for $8,000. Highway Superintendent would like board approval for him to attend the Association of Towns meeting in NYC in February. CHIPS money has been received at just under $75,000. Highway Department has completed their part of ice rink project at playing fields. Councilman Topper stated that rink has been framed and liner installed. Bill Hansen stated that highway department had some vandalism to a pick-up truck that is currently being look into.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Francis Pangie received final approval for a 3 lot minor subdivision on Greens Corner Road. Kyle Shader & Michael Smith received final approval for a 2 lot subdivision on Consaul Road. Paul Pribis had a subdivision that was approved back in 1986 and never filed. Mr. Pribis received a 2 lot classification and was advised to contact clerk when he had his 10 survey map ready for further review by board. Youth – Councilman Topper stated that Youth Rifle Team has seven new shooters and twelve old. Their first match will be in December. Soccer season ended October 23^rd, good review of coaches by parents. Soccer teams have gone to blue shirts for all soccer players for both fall & spring. They will be using gold piney during games. Team pictures were given to each child playing soccer. Garbage bags were in shed with old flat balls. Hansen stated that they could be put in garbage cans on Wednesday night for Thursday garbage removal. Karate has 40 children & 5 adults participating. Winter sports ice rink is ready to be filled. Councilman Topper asked if Highway Department would plow a path back for parking to rink if it snows? Bill Hansen stated that he would. Youth Commission will be responsible for removing snow from rink. Youth Commission was upset that article on skiing program at Bob’s Trees was not in news letter, signups are prior to next newsletter release. ZBA – Councilman Quinlan stated that October ZBA meeting had two applicants before them. Raymond & Jennifer Bailey received approval for a variance to construct a barn on Lake Road. Dennis Bellone received approval for a variance to construct a storage shed in Ruback’s Grove section of Galway Lake. Councilman Quinlan stated that there were two applications on agenda for November meeting. Senior Citizens – No Report.

RESOLUTION # 71-2004 - Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the following budget adjustments.
Increase A1010.4 Town Board $210.00
Decrease A1910.4 Unallocated Insurance $210.00

Increase A1430.4 Personnel CE $750.00
Decrease A1320.4 Independent Auditing $750.00

Increase A1620.4 Building CE $5,000.00
Decrease A7550.4 Celebrations $1,000.00
Decrease A9010.4 Retirement $4,000.00

Increase A3310.4 Traffic Control $70.00
Decrease A9050.4 Unemployment Insurance $70.00

Increase DB9060.4 Medical Insurance $3,950.00
Decrease DB9010.4 Retirement $3,950.00
All ayes MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 10/13/04 thru 11/8/04 for a total of $148,687.81.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 10/13/04 thru 11/8/04 for a total of $4,111.60.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the Highway Abstract of Vouchers (DA) dated 10/13/04 thru 11/8/04 for a total of $4,145.64.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DB) dated 10/13/04 thru 11/8/04 for a total of $54,041.82.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 10/13/04 thru 11/8/04 for a total of $104.05.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 10/31/04.
All ayes. MOTION CARRIED

RESOLUTION # 72-2004 – 2005 Town of Galway Budget. On a motion of Councilman Tillson, seconded by Councilwoman Sutch the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – Aye Councilman Michael Tillson – Aye
Councilman William Topper – Aye Councilwoman Susan Sutch – Aye
Councilman Charles Quinlan – Aye
RESOLVED that the Galway Town Board adopt the 2005 Budget as submitted.
All ayes. MOTION CARRIED

RESOLUTION # 73-2004 – Appointment of Carol Buckley to Board of Assessment Review. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board appoint Carol Buckley to fill the vacancy on the Board of Assessment Review, term to expire on 09/30/07.
All ayes. MOTION CARRIED

RESOLUTION # 74-2004 – Re-appointment of Doreen Clemens to the Board of Assessment Review. On a motion of Councilwoman Sutch, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board re-appoint Doreen Clemens to the Board of Assessment Review, term to expire 09/30/09.
All ayes. MOTION CARRIED

RESOLUTION # 75-2004 – Reappointment of M. Graham Pritchard to Planning Board. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board reappoint M. Graham Pritchard to the Planning Board, term to expire 07/01/11.
All ayes. MOTION CARRIED

RESOLUTION # 76-2004 – Authorization for Highway Superintendent to attend Association of Towns meeting in NYC. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to attend the Association of Towns meeting to be held in New York City in February 2005 at a cost not to exceed $1,000.00 to be charged to Account #: A5010.4 Superintendent of Highway CE.
All ayes. MOTION CARRIED

RESOLUTION # 77-2004 – Authorization for Supervisor to sign tabled Resolution # 65-2004 Baseball Contract. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the 2004 Baseball Contract in the amount of $1,500.00 to be charged to Account #: B7310.4 Youth Programs.
All ayes. MOTION CARRIED

RESOLUTION # 78-2004 – Authorization for installment payment to Munter Enterprises for new highway garage project. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to make installment payment of $114,390.00 to Munter Enterprises for work on new highway garage project, to be charged to Account #: A5132.4 Garage CE.
All ayes. MOTION CARRIED

RESOLUTION # 79 -2004 – Authorization for installment payment to Apollo Heating for new highway garage project. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to make installment payment of $7,560.00 to Apollo Heating for work on new highway garage project, to be charged to Account #: A5132.4 Garage CE.
All ayes. MOTION CARRIED

Supervisor Hargrave felt board should look into mileage reimbursement being increased for 2005. Board will address this further when working on Town Policies for 2005.

RESOLUTION # 80-2004 – Authorization for Councilman Tillson to find a new email/web server provider for Town Hall if current problems can’t be rectified. Board went into discussion regarding ongoing problems with email at Town Hall. Councilman Tillson suggested that they also look into web server at same time. Councilman Tillson stated that the service we currently have is free. Board suggested that it be left to Councilman Tillson discretion if email problems can’t be rectified that he find another provider. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize Councilman Tillson if current problems with email provider can’t be rectified to find a new email provider along with web server for Town Hall in an amount not to exceed $1,000.00 to be charged to Account#: A1680.4 Computer Supplies.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that he had talked with Councilman Quinlan regarding status of changes from Zoning Review Committee and he advised that they should be ready for public hearing shortly. Councilman Quinlan stated that he anticipated having proposed changes typed up by the end of the week. Town Clerk stated that once Councilman Quinlan has those changes, she would make copies for all board member including planning & zoning board for their review to allow for comments prior to public hearing.

RESOLUTION # 81-2004 – Permanent appointment of Karl Hoegemann. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYS – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the permanent appointment status of Karl Hoegemann as Motor Equipment Operator as per contract effective December 8, 2004.
All ayes. MOTION CARRIED

Councilman Topper questioned what next step was for playing field grant. Supervisor Hargrave suggested that he contact Senator Hugh Farley’s office for further information on grant.

Supervisor Hargrave would like to hold an open house when new highway garage is completed for community.

On a motion of Councilman Topper, seconded by Councilman Tillson the meeting was adjourned at 8:43 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk