REGULAR MEETING
JUNE 8, 2004
GALWAY TOWN HALL
Supervisor Hargrave called the meeting to order at 7:30 p.m.
The following Town Board Members were present:
PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman
William Topper Councilwoman Susan Sutch
Councilman
Charles Quinlan
OTHER PRESENT: T.
O’Brien, Dog Control Officer; T. Killeen, Assessor; K. Parker, Gazette
Reporter; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Quinlan, seconded by
Councilman Topper to approve the minutes of the May 11, 2004 meeting as submitted.
All ayes. MOTION
CARRIED
Communications – Town Clerk stated that letter was
received from Sandra Foster & Joseph Guerrera advising that they were
renewing their liquor license with the state.
All board members received a copy of the Dog Control Officers Report for
May 2004. Board members also received
copies of the Saratoga County Planning Board minutes for April 2004. Supervisor Hargrave received copies of the
minutes & treasurer’s report for the Greater Galway Community Service
Association covering March – June 2004.
These minutes & reports are available for review.
Privilege of the Floor – None.
COMMITTEE REPORTS:
Library – No Report.
Assessor – T. Killeen stated that Grievance Day was held on May 25,
2004. The Board of Assessment Review heard two
complaints. They adjusted both
assessments. County & Town –
Supervisor Hargrave stated on a town level board is getting close to time when
they will begin working on budget for 2005.
Supervisor Hargrave will be attending the hearings with the APA
regarding the radio towers on June 10th & 11th. Councilwoman Sutch has volunteered to be
appointed to the Aging Advisory Board.
Councilman Tillson questioned with reference to an article he read in
newspaper, if the APA is recommending the use of satellite telephones for
communication in the northern end of county?
Supervisor Hargrave stated that satellite communication was an option
recommended by APA. Board discussed
complications with this type of communication.
Public Safety – Councilman Topper stated on the 21st
of May, a FEDEX Truck hit communications line and went over on its side. Board discussed concerns regarding this
matter with Highway Superintendent. Letter
needs to be sent to Niagara Mohawk regarding the need to correct height on
lines associated with their poles. Property
– No Report. Building & Grounds
– Councilman Topper advised that the youth commission stated that the playing
fields are holding up well. Highway
Superintendent Hansen stated that he felt they lost about $300.00 worth of seed
& fertilizer on fields due to heavy rain.
Will redo in fall. Hume Donnan
will mow back field again this year. Public
Affairs – No Report. Historian
– No Report. Highway – Highway
Superintendent Hansen stated that according to the capital plan, highway
department was due to purchase a new dump truck in 2005. He has located an already built Volvo which
can be purchased on state contract.
Superintendent Hansen has not been able to locate anything else that has
come in within $8,000 - $10,000 of this price.
He would like to see a purchase order in on this truck, with payment due
in January of 2005. FEMA was in yesterday
to do a preliminary review of road damage due to heavy rain fall from two weeks
ago. They are at a preliminary estimate
stage with reference to this damage.
Town Engineer’s office has indicated that new highway garage building
bid packages should be ready around the 15th of June. Councilman Topper would like the Town Board
to be able to review specs before they go out to public. Resolution will be needed to authorize the
Highway Superintendent to put new highway garage specs out for bid once they are
received from engineer. Highway
Superintendent would like to address some driveway construction concerns when zoning
regulations are updated. Bill Hansen
will forward this request to zoning review committee. Highway Superintendent Hansen stated that he
has a problem with someone building a retaining wall on Lake Road on town right-of-way. He has discussed this with the town Attorney,
and will advise board of outcome. Mowing
tractor went out for the first time today.
If the grass is high & heavy the mower is not getting everything on
this first cut. Second mowing will take
care of this. The alternative to this
mower was a rotary cutter. Highway
Superintendent Hansen felt rotary cutter would have been a liability and opted
for this mower instead. Bill Hansen stated
that highway department was slated to do about three miles of road seal this
year. Due to the liability factor with
loose stone, Bill Hansen would rather not do seals. Bill will get some figures on alternative
treatment for seal for next meeting.
Councilwoman Sutch will discuss this liability concern with insurance
agent. Board went into discussion with
Highway Superintendent regarding possible options. Supervisor advised that parking lot needed to
be sealed and repainted this year. Tractor
is working well.
LIAISON REPORTS: Planning Board – Councilman Tillson stated that the Planning Board
had two public hearings in May. Ann
Johnston received approval for a 2-lot subdivision on Bliss
Road.
Planning Board authorized zoning administrator to issue a special use
permit to Christopher Sowle for conversion of one bay of the existing C& G
Car Wash located on Route 29 & Fishhouse Road to a NYS motor vehicle
inspection/repair shop. Arthur Spector
received a 3-lot subdivision classification in April and the SEQR portion of
application was deferred until a formal survey map was available with wetlands
designated. SEQR was reviewed and
negative declaration granted, scheduled for public hearing in June. Melodye Eldeen also received a 2-lot classification
in April and was deferred to May for completion of SEQR once survey/subdivision
map were prepared. SEQR was reviewed and
negative declaration granted, scheduled for public hearing in June. Christopher Reedy & Theodore Turek were
in for a preliminary review and classification for subdivision of an
approximate 1-acre lot from a 93-acre parcel located on Mack
Road.
Classification & negative declaration were granted. Setback requirements and checklist were given
to applicant to take care of for further
review and approval. Youth – Councilman Topper stated that
the Culture Group is looking for a Jazz Band for the festival in the park. Family Fun Day is only a few weeks away. Discussed using tables from Galway
Fire Department for Family Fun Day.
Canopy is housed in shed, key is in highway garage. Encouraging community groups to put on
displays. Extended invitation to
Supervisor & Board to attend this community event. Summer Recreation will begin July 7th. Karate had 6 students tested for advancement
with 5 being advanced. Swim sign-up’s
are underway. Soccer had successful
referee training course held here at Town Hall.
State may push for certified coaches, if this happens it will probably
be very hard to get coaches since they are all volunteers. Spring soccer had a hard time getting
coaches. There is about $300.00 worth of
equipment missing from shed. Supervisor
Hargrave suggested Youth Commission send letters to coaches advising that
equipment is missing. Girls volleyball currently
has 15 girls playing age 13-16. They
plan on playing November thru July on Tuesday’s & Thursday’s. Intent is to build skill & offer
opportunity to play. This team is 8th
grade thru 11th grade, they will probably add 12th grade
girls in future. Youth track for 6th
grade didn’t pan out this year. They had
a meet scheduled with another school, but the school had to back out due to
conflict. Will try and develop this
further next year. School will be
looking for general certificate of insurance, which lists all youth commission
activities. Once list is provided from
Youth Commission on groups that would be included on certificate, Town Clerk
will forward to insurance agent to have certificate completed. ZBA
– Councilman Quinlan stated that applicant came in last August and was issued a
variance for repairs on camp. Since that
time applicant decided to take camp down and reconfigured where new building
would be located. It was determined that
no variance was currently required due to reconfiguration of building, board
waived previously approved variance.
Zoning Board has two applications before them for tomorrow night’s
meeting. Senior Citizens – Councilwoman Sutch stated that she attended the
June 6th meeting of the Senior Citizens. Their annual picnic will be held on the 17th
at 12 o’clock. That same day at 3:00 there will be a dinner for the volunteers that help
with meals on wheels. July 15th
Monroe Fun Band will perform here at Town Hall for the Seniors. Supervisor Hargrave stated that the Town Hall
will be closed on July 15th to allow them to have this band. In August they will have an antique appraiser
in to look at smaller items. Trips
continue to be well attended.
Councilman Topper made a motion, seconded by Councilman Tillson
to approve the General Abstract of Vouchers (A) dated 5/13/04 thru 6/3/04 for a total of $15,799.17.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by Councilwoman Sutch
to approve the General Abstract of Vouchers (B) dated 5/13/04 thru 6/3/04 for a total of $3,278.88.
All ayes. MOTION
CARRIED
Councilwoman Sutch made a motion, seconded by Councilman Topper
to approve the Highway Abstract of Vouchers (DA) dated 5/13/04 thru 6/3/04 for a total of $21,778.72.
All ayes. MOTION
CARRIED
Councilman Tillson made a motion, seconded by Councilman Quinlan
to approve the Highway Abstract of Vouchers (DB) dated 5/13/04 thru 6/3/04 for a total of $6,615.30.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by Councilman Quinlan
to approve the Lighting District Abstract of Vouchers (SL) dated 5/13/04 thru 6/3/04 for a total of $84.82.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by Councilwoman Sutch
to approve the Supervisor’s Operating Statement for the period ending 5/31/04.
All ayes. MOTION
CARRIED
MOTIONS & RESOLUTIONS
RESOLUTION # 30-2004
– Budget adjustments. On a motion of
Councilman Topper, seconded by Councilwoman Sutch the following resolution was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED
that the Galway Town Board authorize the following budget adjustments:
Increase A1620.1 Buildings $3,000.00
Decrease A1620.407 Buildings
Maintenance $3,000.00
Increase A1680.4 Data
Processing CE $2,000.00
Decrease A1320.4 Independent
Auditing $2,000.00
All ayes MOTION
CARRIED
Other Business
RESOLUTION #
31-2004 – Authorization for Highway Superintendent to order new plow
truck payment due in January 2005. Councilwoman
Sutch would like to see the truck painted orange to go along with other town
vehicles for public identification. On a
motion of Councilman Tillson, seconded by Councilman Topper the following
resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board
authorize the Highway Superintendent to place an order from Albany Volvo Truck
Sales & Arrowhead Equipment at the state contract price for a 2004 Volvo
VHD64F Cab & Chassis $80,250.00; all Body & Plow Equipment $48,308.00;
painting of Cab & Door Jams Orange $1,600.00 for a total of $130,158.00,
payment due in January of 2005 charged to Account # DB5130.2
Machinery/Equipment.
All
ayes. MOTION
CARRIED
Board discussed legal notice for bid authorization on
highway garage. Highway Superintendent
stated that bid packages are not ready from Town Engineer. He expects they should be received from
Engineer around the 15th of July.
Board would like to review specs before they are put out for bid. Board decided that once bid specs are
received and board has adequate time to review them they would hold a special
meeting to authorize the Highway Superintendent to place legal notice for bids
on highway garage. Supervisor Hargrave
stated that both the Town Clerk & Supervisor would be on vacation for the
July 13th meeting. Supervisor
gave board option of changing July meeting.
Board felt they would leave meeting date as is, and they would take care
of meeting without Supervisor & Town Clerk.
Councilman Quinlan stated that the Zoning Review Committee
is still working on project.
Councilman Tillson made a motion, seconded by Councilman Topper
to adjourn the meeting at 8:57 p.m.
All
ayes MOTION
CARRIED
Respectfully submitted,
Margaret L.
DeFoe
Town Clerk