REGULAR MEETING
JULY 13, 2004
GALWAY TOWN HALL

Deputy Supervisor Tillson called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Deputy Supervisor Michael Tillson Councilman William Topper Councilwoman Susan Sutch Councilman Charles Quinlan

ABSENT: Supervisor George Hargrave

OTHER PRESENT: T. Killeen, P. Dobo; J. Flint; C. DeJesus; C.W. Hansen, Highway Superintendent & J. Sivik, Deputy Town Clerk.

Pledge to the Flag

A motion was made by Councilman Quinlan, seconded by Councilman Topper to approve the minutes of the June 8, 2004 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Deputy Town Clerk stated that all board members received copies of the packet from Adirondack Trust Insurance Agency, Round Lake Office regarding the provisions they requested be included in bid specs for new highway garage construction. All board members also received copies of the May 20, 2004 Saratoga County Planning Board Minutes. Letter was received from Sonia Chase resigning from her position as a member of the Advisory Council for the Office of the Aging due to health issues effective 6/1/04.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – C. DeJesus stated that the summer reading program is in full swing with 128 children signed up. Sara had set up 8 weeks worth of special programs for the summer before she went out on maternity leave. There is between 1 & 3 program scheduled each week for that 8 week period. Story hour is still held every other Monday & Thursday. Summer residents are also using library. There were 33 new cards issued in June. Assessor – T. Killeen had copies of property record cards on recent sales for board to review. Equalization rate has been set at 85%. This level of assessment is reached by averaging all properties in town, new homes; old homes; middle age homes attached to land of all different sizes plus land parcels of different sizes from less than an acre to 100+ acres; commercial properties and all the other different type properties in town. He feels that according to our 12 year old property assessment, that these properties have not all changed in value in the same way to the same percentage over the last 12 years and should be look at in a fresh way now. County & Town – No Report. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper stated that he reviewed bid package. Building Administrator was on vacation when bid package was received, he would like to have her review project. Councilman Topper will give Building Administrator a courtesy call regarding this. Councilman Topper stated that he has been down to the playing fields many times and is pleased with the job the highway department has done. Public Affairs – No Report. Highway – Highway Superintendent Hansen stated that they anticipate paving the first week in August. North Road has been rebuilt and is ready to go. They will be helping Milton with their paving next week. Blacktop is up $1.64 per ton, which works out to about an $8,000 increase. Highway Superintendent asked for Boards approval for him to attend the NYS Association of Towns, Superintendent of Highways annual conference. Historian – No Report.

LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that the spring soccer program is over, participation was up. They are using a new format for the younger children for improvement of ball skills. Family Fun Day was very successful with over 400 people in attendance. Councilman Topper stated that he believed they went over budget on food for this event. Smoke house was on site for this event, which costs $75.00 per day and was supplied compliments of the Galway Fire Department. Summer Recreation started last week. Swim program will begin the week after summer rec. is over. Rifle team had no report but Councilman Tillson stated that Trevor Gilday shot a new national record in youth 4 position. He received a national recognition certificate for this. In this competition the Galway team had 3 youth in the top 19 places nationally. ZBA – Councilman Quinlan stated that there were two applicants before the board in June that received approval for their variances. There are three applicants scheduled for July meeting. Senior Citizens – No Report. Councilwoman Sutch will be attending their meeting on Thursday.

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 6/9/04 thru 7/8/04 for a total of $27,280.31.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (B) dated 6/9/04 thru 7/8/04 for a total of $6,468.16.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 6/9/04 thru 7/7/04 for a total of $1,918.48.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 6/9/04 thru 7/7/04 for a total of $28,687.57.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the Lighting District Abstract of Vouchers (SL) dated 6/9/04 thru 7/5/04 for a total of $85.16.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 6/30/04.
All ayes. MOTION CARRIED

Jennifer Flint stated that she had three vouchers that were overdue for payment; they have been signed by Al Blakely but need to be signed by Supervisor and paid.
Stone Industries Account #A7989-4 $109.00
Anaconda Sports Account # B7310.4 $221.00
Samantha DeFoe Account # B7310.4 $105.00
TOTAL $435.00
Councilman Topper made a motion, seconded by Councilman Quinlan to approve the above mentioned additional vouchers for payment.
All ayes. MOTION CARRIED

MOTIONS & RESOLUTIONS

Other Business

RESOLUTION # 32-2004 – Authorization for Highway Superintendent to attend the NYS Association of Towns, Superintendent of Highways annual conference. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to attend the NYS Association of Towns, Superintendent of Highways annual conference.
All ayes. MOTION CARRIED

RESOLUTION # 33-2004 – Authorization for legal notice on soliciting of bids for new highway garage. Board went over proposed project with Highway Superintendent. Councilman Topper would like Building Administrator to have the opportunity to review bid package to verify that it meets current building code. Councilman Topper will contact Building Administrator to make arrangements for her to review bid documents. C. W. Hansen stated board had time to make any changes to bid package if needed before they were put out. Board discussed time frame with regards to legal notice and opening of bids. Highway Superintendent will work with Deputy Town Clerk on legal notice. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED BY ROLL CALL VOTE:
Deputy Supervisor Michael Tillson - AYE
Councilman William Topper - AYE
Councilwoman Susan Sutch - AYE
Councilman Charles Quinlan - AYE
RESOLVED that the Galway Town Board authorize the Town Clerk to place a legal advertisement in The Daily Gazette for the purpose of soliciting bids from qualified contractors relative to construction of a new Highway Garage in the Town of Galway, bids to be opened on August 2^nd, 2004 at 10:00 a.m.
All ayes. MOTION CARRIED

Board went into general discussion with Highway Superintendent regarding generator usage for Highway Garage & Town Hall. They discussed options with reference to generator. P. Dobo went over some options for board to consider

Newsletter is back from printer and will be put together Saturday.

Councilman Quinlan stated that the zoning review committee is still working. He continues to work with Mike at county getting answers to different questions.

Councilman Topper made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 8:25 p.m.
All ayes MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk