REGULAR MEETING
DECEMBER 14, 2004
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were Present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman Susan Sutch
Councilman Charles Quinlan
OTHERS PRESENT: T. Killeen, Assessor; L. Sanders, Code Enforcement Officer; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilman Quinlan to approve the minutes of the November 9, 2004 public hearing & regular meeting as submitted.
All ayes. MOTION CARRIED

Town Clerk read correspondence from NYS Dept. of Transportation to Joseph Ritchey, Commissioner of Public Works for Saratoga County. Letter advised that Camp Avenue did not meet the states criteria for a reduction in speed limit. State suggested possibly requesting a reduction in speed limit that encompassed all of the camp roads in the immediate vicinity of the lake. Letter was received from NYS Dept. of Environmental Conservation to Paul Wieland of Wieland Timber Harvestors, Inc. regarding his request to bury waste generated from the demolition of a single family home. Letter stated that disposal of solid waste generated from a single family residence or farm are exempt from regulation as long as used oil is not included in the waste. Board members received copies of the following resumes for the Building Inspector position: William Wielt, Mark Concilla & John Peterson. Board members also received copies of correspondence from the following: Time Warner Cable advising of change in service & rates effective January 1^st 2005. Dog Control Officer’s report for November 2004. Councilwoman Sutch filed the Property Record/Inventory with the Town Clerk on November 30, 2004 for the Town Hall & Highway Garage; information is available for review by any interested person.

Privilege of the Floor – L. Sanders advised that her report was not available for tonight’s meeting due to a clerical error. LoAnn read the proposed building costs for this month’s construction, homes ranged from $125,000. to $818,700. LoAnn Sanders, Code Enforcement Officer requested an Executive Session with Town Board to discuss a personnel matter.

On a motion of Councilwoman Sutch, seconded by Councilman Topper the meeting was adjourned to Executive Session at 7:40 p.m. to discuss a personnel matter.
All ayes. MOTION CARRIED

On a motion of Councilman Topper, seconded by Councilman Quinlan the Board returned to regular session at 8:03 p.m.
All ayes. MOTION CARRIED

COMMITTEE REPORTS: Library – No Report. Historian – No Report. County & Town – Supervisor Hargrave stated that he will be in Lake Placid January 12^th thru 14^th for more meetings with the APA on Tower project. Supervisor Hargrave is asking for authorization from board for him to attend the Association of Town’s meeting in NYC in February. At the Public Safety meeting at county, they indicated that someone will need to be hired to handle the tower project if the permit is approved. County budget is up for approval tomorrow. Assessor – T. Killeen gave board property cards to review on local sales. He stated that he is getting ready to start working on Senior Citizen renewals on their exemptions. Public Safety – No Report. Property – Councilwoman Sutch stated that inventory has been filed with Town Clerk. Building & Grounds – Councilman Topper stated that ice rink is in at playing fields. The mechanical & electrical work is underway at new highway garage. Apollo Heating is expected on Thursday. Public Affairs – Councilwoman Sutch stated that the next meeting of the safe & drug free committee at school will be held tomorrow at 2:30 p.m., she has a time conflict but will try and make meeting. Highway – Highway Superintendent, Hansen stated that highway department has been out plowing snow several times. The price of salt is up quite a bit. The truck they expected to be delivered for the 1^st of January will be delayed in its arrival. LoAnn Sanders questioned if there was any state assistance for fuel? Highway Superintendent Hansen stated that fuel cost were off state contract. LoAnn stated that she thought there was going to be assistance with additional fuel costs in rural America. Bill Hansen requested that if she found out anything further on this to let him know.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Paul Pribis advised that he would not be attending the November meeting because his survey maps were not yet completed. Robert & Patricia Breyo received a 3 lot subdivision classification for their property located on Route 147. LoAnn Sanders stated that she received about four calls on the Breyo application. She was very upset that the Planning Board overstepped their capacity on this application. The Breyo’s were requested to indicate three possible lots on the south side of their current proposed driveway because the Planning Board felt that some day the Breyo’s might want to created these lots. LoAnn felt that the Planning Board should only act on the proposal before them. LoAnn felt this was a very inappropriate request for Planning Board to make, and did not feel they had the authority to make such a request. Town Board went into a lengthy discussion with Building Administrator & Highway Superintendent on these types of requests being asked of applicants by Planning Board. LoAnn felt that the general public would not be aware that they could say “NO” to a request from the Planning Board during their application process and still have their application approved. Town Clerk advised that she supplies both the Planning Board & Zoning Board of Appeals with all upcoming training classes offered by the Department of State. Councilwoman Sutch suggested that Town Board review the last year’s worth of Planning Board minutes to find possible problem areas, and then setup a workshop with Planning Board. Supervisor Hargrave will look into having the County Planning Board come and do a workshop with Town Planning Board to give an overview on authority of Planning Boards. Councilwoman Sutch will contact the Department of States to see if they loan out the slide shows they put on during training seminars to address areas of concern. Councilwoman Sutch suggested that Town Board look into having alternates in attendance for Planning Board meetings to fill in if vacancy arise or people are away for extended periods of time. Supervisor Hargrave & Councilwoman Sutch will make a conference call to the Chairman of the Planning Board and voice their concern with Planning Board overstepping their authority on this application. Youth – Councilman Topper stated the last Youth Commission meeting was cancelled due to bad weather. Councilman Topper discuss with Al Blakely, Chairman of Youth Commission the possibility of hiring a clerk to help with paperwork portion on youth commission activities. Al will discuss this option with Youth Commission at their next meeting to see if it would be of benefit. Al is working on making sure everything stays within budget for close of year. Councilman Topper will request that equipment collected outside of shed be looked at by Youth Commission to determine if it’s junk or something salvageable. Highway Department will pick up junk equipment and dispose of it if needed. Senior Citizens – Councilwoman Sutch stated she attended the November 18^th meeting of the Seniors with 33 members in attendance. They had a slide presentation on the Yaddo Estate in Saratoga. The Senior’s Christmas party will be held at C & R Restaurant on December 16^th. Supervisor Hargrave advised that the Senior’s request that he dispose of a sewing machine and a P.A. System. Jim Andrus took the sewing machine & Supervisor Hargrave has got P.A. System running. Councilwoman Sutch will contact the Senior’s and see if they want the P.A. System back now that Supervisor has it working. ZBA – Councilman Quinlan Stated that the Zoning Board had two applications before them in November. The application from Jason & Valerie Hayes was denied for a garage 1’ off the property line on Lake Road. The application of Bruce & Monica Vanderhoof was approved for expansion of existing garage on Cruthers Road. There is no meeting for ZBA in December.

RESOLUTION # 82-2004 - Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the following budget adjustments.
Increase A1010.4 Town Board CE $210.00
Decrease A1110.4 Justice CE $210.00
(newsletter)

Increase A1430.4 Personnel CE $2,400.00
Decrease A1620.2 Data Processing EQ $1,480.00
Decrease A7550.4 Celebrations $920.00
(new payroll system)

Increase A1620.1 Building PS $4,200.00
Decrease A909 Fund Balance $4,200.00
(new maintenance position)

Increase A1620.4 Building CE $9,200.00
Decrease A909 Fund Balance $9,200.00
(work on Town Hall building)

Increase A3310.4 Traffic Control CE $125.00
Decrease A1910.4 Unallocated Insurance $125.00
(service calls)

Increase A9010.8 State Retirement $5,300.00
Decrease A909 Fund Balance $5,300.00
(1% discount if paid this month)

Increase DA5130.4 Machinery CE $2,500.00
Decrease DA5142.4 Snow Removal CE $2,500.00
(running over in repairs)

Increase DB9030.8 Social Security $350.00
Decrease DB9010.8 State Retirement $350.00
(money was allocated, just needed to be moved to correct account)

Increase DB9060.8 Medical Insurance $3,950.00
Decrease DB5110.1 General Repairs PS $3,950.00
(money was allocated, just needed to be moved to correct account)
All ayes MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 11/16/04 thru 12/9/04 for a total of $36,325.12.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (B) dated 11/16/04 thru 12/8/04 for a total of $2,284.44.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DA) dated 11/16/04 thru 12/9/04 for a total of $26,817.65.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 11/15/04 thru 12/8/04 for a total of $4,948.73.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 11/16/04 thru 12/8/04 for a total of $112.64.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 11/30/04.
All ayes. MOTION CARRIED

RESOLUTION # 83-2004 – Authorization for payment of additional electrical work on new highway garage with reference to Alternate (A) Air Conditioning $520.00. Supervisor Hargrave advised that Apollo Heating has been able to install the alternate air conditioning portion of original bid within their contract price with an additional savings of $6,000.00 off original heating contract. This $520.00 payment would be for the electrical contractor to wire building for air conditioning. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES -5 NAYS – 0
RESOLVED that the Galway Town Board authorize the payment of $520.00 to Harold Clune for alternate (A) Air Conditioning on original electrical bid for new highway garage to be charged to A5132.4 Highway.
All ayes. MOTION CARRIED

RESOLUTION # 84-2004 – Authorization to pay NYS Retirement System $40,581.00 early for a savings of $394.00 off the original amount. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize payment to NYS Retirement System in the amount of $40,581.00 to be charged to the following accounts: A90108.2 - $476.; A90108.1 - $9,663.; A9010.2 - $1,724.; A9010.3 - $12,576.& A9010.4 - $16,142., savings to Town for early payment $394.
All ayes. MOTION CARRIED

RESOLUTION # 85-2004 – Installment payment to Harold Clune on electrical contract for new highway garage. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the installment payment to Harold Clune for electrical work on new highway garage in the amount of $8,055. to be charged to A5132.4 Highway.
All ayes. MOTION CARRIED

RESOLUTION # 86-2004 – Installment payment to Apollo Heating on mechanical contract for new highway garage. Supervisor Hargrave would like board to authorize check to be cut and held until material has been received and inventoried. On a motion of Councilwoman Sutch, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the installment check to be cut for Apollo Heating on the mechanical work for new highway garage in the amount of $23,400. and held until material is received and inventoried to be charged to A5132.4 Highway.
All ayes. MOTION CARRIED

RESOLUTION # 87-2004 – Installment payment to Munter Enterprises general contractor on new highway garage. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the installment payment to Munter Enterprises as general contractor in the amount of $60,096.60 to be charged to A5132.4 Highway.
All ayes. MOTION CARRIED

RESOLUTION # 88-2004 – Reappoint Bob Hartman to the County Advisory Youth Board. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board reappoint Bob Hartman to the County Advisory Youth Board term 1/1/05 thru 12/31/05.
All ayes. MOTION CARRIED

RESOLUTION # 89-2004 – Schedule Organizational Meeting. Supervisor Hargrave stated that most bills for December are not received until January; he really didn’t see the point in having a year end meeting. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize that no End of Year Meeting is necessary and that they schedule the Organizational Meeting for Tuesday, January 4, 2005 at 7:30 p.m.
All ayes. MOTION CARRIED

Other Business – Supervisor Hargrave questioned status of information from Councilman Quinlan on changes to zoning regulations. Councilman Quinlan stated that he is in process of having information typed up. Board voiced their need for a date project would be ready for review by Town Board, Planning Board & Zoning Board and then ready to start public hearings. Supervisor offered to get Councilman Quinlan help with typing if needed.

RESOLUTION # 90 -2004 – Authorization for Supervisor Hargrave to attend the Association of Towns Meeting to be held in NYC in February. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to attend the Association of Towns Meeting to be held in NYC in February at a cost not to exceed $1,000.00 to be charged to A1220.4 Supervisor CE.
All ayes. MOTION CARRIED

RESOLUTION # 91-2004 – Schedule interviews for Code Enforcement Officer position on applications received to date and advertise position in newspaper for further applications. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board schedule interviews for the applications received to date on the Code Enforcement Officer position for December 20^th & 21^st at 7:00 p.m. legal notice to stated that public can attend but can not comment and also to advertise in the Daily Gazette for more applicants for this position with a cut off date for applications of December 24^th, 2004.
All ayes. MOTION CARRIED

On a motion of Councilman Tillson, seconded by Councilman Topper the meeting was adjourned at 9:38 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk