REGULAR MEETING
JANUARY 14, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m.  The following Town Board Members were present:

PRESENT:       Supervisor George Hargrave                 Councilman Michael Tillson
Councilman William Topper                  Councilwoman Susan Sutch Councilman Charles Quinlan 

OTHERS PRESENT:   A. David; M. Kopper; S. Pandori; P. Keeler, Historian; R. Bryant;  T. Killeen, Assessor; L. Sanders, Building Administrator; C.W. Hansen, Highway Superintendent; M. DeFoe, Town Clerk. 

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Quinlan to approve the minutes of the December 30, 2002 meeting as submitted.
     All ayes.                                                                  MOTION CARRIED

A motion was made by Councilman Quinlan, seconded by Councilman Topper to approve the minutes of the January 2, 2003 meeting as submitted.
     All ayes.                                                                  MOTION CARRIED

Communications – The Town Clerk read invitation from the Town of Greenfield to their open house in celebration of the completion of renovations made to their town hall.  Open house will be held 1/25/03 from 10:00 a.m. to 2:00 p.m. 

Privilege of the Floor – A. David gave board members a copy of “The Little House” by Virginia Lee Burton along with two articles from The Daily Gazette, “Traffic Concerns Malta Residents” & “Waterborne Illnesses Are on the Rise”.  Mrs. David voiced her concerns with keeping Galway a rural community.  She would like to see our current laws changed to reflect Galway as a rural community.  She is opposed to multi family dwellings in the town.  B. Bryant from the Charlton Snowmobile Club requested the closing of Kania Road to one way traffic from 8:00 a.m. to 5:00 p.m. on February 8th to facilitate road parking for a snowmobile fundraiser for Easter Seals being held at Bob’s Trees.  Board was invited to attend this event.  B. Bryant will have corrected insurance certificate faxed to town naming the town as additional insured. 

COMMITTEE REPORTS:  Town & County – Supervisor Hargrave stated on a county level he has been appointed to the following committees:  Vice Chairman, Buildings & Grounds; Vice Chairman, Equalization & Assessment; Public Safety; Veterans; Chairman, Safety Management Labor; Emergency Radio System.  Public Safety – No Report.  Councilman Topper would like to thank Highway Superintendent Hansen and his highway crew for the wonderful job of keeping our highways open & passable with the large amount of snow we have been getting.  Property – No Report.  Building & Grounds – Councilman Topper stated that new youth commission storage shed located at the town fields is too small to house soccer goals.  Superintendent Hansen stated the need for snow stops on highway department building.  He has concerns with safety factor and would like this done before next winter.  Councilman Topper stated that we would have someone look at this in spring.  Public Affairs – Councilwoman Sutch stated that DARE group met today and they continue to discuss ideas for after prom activities.  They are still working on reporting data from student survey.  Library – S. Pandori advised that circulation is up 56% from last December.  She thanked the highway department for keeping the parking area plowed.  Sara is working on compiling a summary of library usage for the year to be submitted to state.  Library newsletter should be mailed next month, with their annual report to the public.  Valentines program scheduled for February 1st where children can make valentines.  The Library is currently working on the following programs:  1) Increase library publicity in community.  2)  Increase input from public on library issues. 3)  Youth programming.  4)  They are resurrecting their “Books at your door step” program.  Historian – P. Keeler gave board members a copy of her annual report.  She went over some of the high lights from the past year:    1) Her participation in the 911 Remembrance Committee.  2)  Presenting local history pictures to Ballston Spa National Bank where they are on display.  3)  The present book project which shows Galway as it was before the fire of 1908.  They will have (2) post cards printed within the next two months at a cost of $105 for 500 colored post cards.  These post cards will be on sale at the Town Clerk’s Office as well as other areas in town.  Phyllis advised board that her office is now located here at Town Hall, where she & her deputy work every Friday morning.    She expressed her pleasure with the appointment by the Town Board of a Deputy Historian.  Assessor – T. Killeen stated that he is currently working on renewals & exemptions.  Tracy advised that there is an “Income Verification Plan” available where senior citizens can submit their social security numbers to the Office of Real Property Services and give them permission to look at their income tax information as it pertains to the STAR program.  Otherwise this form must be renewed yearly for senior exemption.  Highway – C.W. Hansen stated that he finally found a shredder for the town clerk from federal surplus at a cost of $75 for a $1,200 machine.  Legal notice will be in paper tomorrow for both the purchase of a used hydraulic excavator and the sale of towns 955K Traxcavator.  Bid opening will be held on Tuesday, February 4, 2003 at 3:00 p.m. here at town hall.  Town Board would award bids at their 2/11/03 meeting. 

LIAISON REPORTS:  Planning Board – No Report.  Youth – Youth commission questioned if they could store (2) garbage cans and a canopy in storage shed at Town Hall?  Canopy would be stored overhead.  Highway Superintendent felt they could do this.  Youth Appreciation Day will be held on June 14th this year.  The Rifle Team had two additional participants qualify as Distinguished Experts in December.  They have 12-15 regular participants and 4-5 occasional participants.  Soccer signup will begin in February.  Karate is running with a full class of 18-20 students.  They are going to try and work the swimming instruction program at Woodhaven Girl Scout Camp on Alexander Road this summer.  Woodhaven hires a Lifeguard/Instructor for their Girl Scout camping season.  Youth Commission would like to try and get the two weeks directly following the conclusion of Girl Scout camp for our swim program.  This would be the weeks of August 11th & 18th.  Youth wrestling has 43 youth participating and are expecting 5-10 more.  Councilman Topper stated that the Youth Commission was requesting that they establish their year from 10/1 to 10/1 as opposed to 1/1 to 1/1.  This would be for county reporting purposes only.  Supervisor Hargrave felt if vouchers and town budget year were not affected by this he would see no problem.  ZBA – Councilman Quinlan stated that the Zoning Board had two applications before them in December, both of which were approved.  There is no Zoning Board meeting in January.  Senior Citizens – Councilwoman Sutch stated she would be attending the senior meeting on Thursday of this week.    

MOTIONS AND RESOLUTIONS

RESOLUTION # 2-2003 – Authorization for Supervisor to sign contract with Coyne Textile Service for $400.00.  Supervisor Hargrave stated that Coyne Textile Services would come in ever two weeks and replace mats at all entrance doors at a cost of $15.33 per visit.  On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: 
            AYES – 5        NAYS – 0
            RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Coyne Textile Service to supply clean mats at all entrance doors at Town Hall on a bi-weekly basis at a cost not to exceed $400.00. 
     All ayes.                                                                  MOTION CARRIED

  RESOLUTION # 3-2003 – Appointment of Mary Salvino & Sharyn Kalinkewicz to the Galway Library Board.  Supervisor Hargrave stated he received a letter from the Library Board requesting the above mentioned appointments.  On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED:
     AYES – 5               NAYS-0
     RESOLVED that the Galway Town Board appoint the following members to the Galway Library Board of Trustees:  Mary E. Salvino, Secretary Galway Library Board of Trustees term to expire 12/31/07 & Sharyn Kalinkewicz, Galway Library Board of Trustees term to expire 12/31/07.
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 4-2003 – Budget adjustments for 2002.  On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED:
     AYES – 5               NAYS – 0
     RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase           A1010.1          $625.00                       Town Board
Decrease          A1450.1          $625.00                       Elections
(This is a payroll budget adjustment from 2001, Councilman Quinlan was appointed to Town Board in September of 2001 but never received any payroll compensation until 2002.)

Increase           A1430.4          $80.00                         Personnel
Decrease          A1220.4          $80.00                         Supervisor
(This account went slightly over.)

Increase           A1620.4          $25.00                         Buildings
Decrease          A1220.4          $25.00                         Supervisor
(Electric bill went over budgeted amount.)

Increase           A3310.1          $45.00                         Traffic Control
Decrease          A1450.1          $45.00                         Elections
(Crossing guard salary under  budgeted.)

Increase           A5010.1          $81.00                         Superintendent of Highways
Decrease          A1450.1          $81.00                         Elections
(Payroll carry over from 2001 to 2002.)

Increase           A3510.1          $1.00                           Dog Control
Decrease          A1450.1          $1.00                           Elections
(Rounding of payroll.)

Increase           A9030.8          $900.00                       Social Security
Decrease          A7894.1          $900.00                       Rec. Fields
(Social Security was under budgeted.)

Increase           B3620.1           $1.00                           Safety Inspection
Decrease          B8010.1           $1.00                           Zoning
(Rounding of payroll.)

Increase           B8020.1           $50.00                         Planning
Decrease          B8010.1           $50.00                         Zoning
(Swap between clerk payroll.)

Increase           DA5130.4        $730.00                       Machinery
Decrease          DA5142.4        $730.00                       Snow Removal
     All ayes                                                                   MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 1/1/03 thru 1/13/03 for a total of $5,160.33.
     All ayes.                                                                  MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (B) dated 1/1/03 thru 1/13/03 for a total of $438.53.
     All ayes.                                                                  MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 1/1/03 thru 1/13/03 for a total of $3,932.41.
   All ayes.                                                                    MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 12/31/02.
     All ayes.                                                                  MOTION CARRIED

Other Business – Supervisor Hargrave stated that a committee needed to be formed to do a Zoning review.  He would like board members to think about people for this committee.  Supervisor Hargrave suggested the following representation on this committee:  (1) Town Board Member; Planning Board Chairman; Zoning Board Chairman;  Zoning Administrator; resident from lake district & resident from town.  Councilman Quinlan stated that he would like to be the town board representative. 

Supervisor Hargrave stated that two members are needed for the Board of Ethics.

RESOLUTION # 5-2003 – Authorization for an inter municipal agreement between the Town of Hadley and the Town of Galway for bus transportation to the 2003 Association of Towns meeting to be held in NYC.  On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:  AYES – 5  NAYS – 0
     RESOLVED that the Galway Town Board authorize an inter municipal agreement between the Town of Hadley and the Town of Galway for bus transportation for the Supervisor to the 2003 Association of Towns meeting to be held in New York City from 2/16/03 to 2/19/03 at a cost not to exceed $75.00. 
     All ayes.                                                                  MOTION CARRIED

Councilman Quinlan stated that he completed his audit of the Town Clerks books for October & November of 2002 and agreed with Town Clerks ending balance. 

Supervisor Hargrave stated that the Justice books need to be audited before 1/20/03.  The bookkeeper has nine months of last year’s books available for board to audit. 

Supervisor Hargrave stated that Planning Board & Zoning Board of Appeals members are still needed.  Resumes are welcome from interested residents to fill these vacancies.  He will be checking with the Association of Towns regarding how the law is written with reference to quorums and voting.

RESOLUTION # 6 -2003 – Closing of Kania Road to one way traffic for an Easter Seals Event to be held at Bob’s Trees on February 8th from 8:00 a.m. to 5:00 p.m.  On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED:    AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board authorize the closing of Kania Road from Jersey Hill Road to Consaul Road to one way traffic going east on February 8th, 2003 from 8:00 a.m. to 5:00 p.m. for a snowmobile event to benefit Easter Seals being  held at Bob’s Trees.   With the understanding that the snowmobile club will place signs, have personal to direct traffic and towns receipt of a certificate of insurance.   
     All ayes.                                                                  MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 8:20 p.m.
     All ayes.                                                                  MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk