REGULAR MEETING
FEBRUARY 11, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m.  The following Town Board Members were present:

PRESENT:       Supervisor George Hargrave                 Councilman Michael Tillson
Councilwoman Susan Sutch                  Councilman Charles Quinlan
Councilman William Topper Arrived Late

OTHERS PRESENT:   S. Pandori; M. Kopper; R. Bowe; K. Parker, Gazette Reporter; P. Keeler, Historian; T. Killeen, Assessor;  C.W. Hansen, Highway Superintendent; M. DeFoe, Town Clerk. 

Pledge to the Flag

Moment of Silence in Remembrance of Astronauts

A motion was made by Councilman Quinlan, seconded by Councilwoman Sutch to approve the minutes of the January 14, 2003 meeting as submitted.
     All ayes.                                                                  MOTION CARRIED

Communications – Board members were all given a copy of the Building Administrators certificate of occupancy list for 2002.  Carbon Copy of letter to George Sherman from NYS Dept. of Environmental Conservation regarding his mining permit was read by Town Clerk.  Correspondence was received from Fantasy Fireworks introducing their company and services.  Legal Notice for sale of 955 Caterpillar Traxcavator was placed in Daily Gazette on 1/15/03.  Legal Notice for purchase of (1) Used Hydraulic Excavator was placed in Daily Gazette on 1/15/03.  Letter was received from David Abrams advising that he was renewing his liquor license for two more years.  Letter of thanks was read from Mary Lynn Kopper, Chairman of Board of Trustees for the Galway Public Library regarding the swift response of Councilman Topper, Highway Superintendent Hansen and the Highway Department Crew regarding a frost heave that was not allowing the library door to open fully.  The highway department cut back several inches from the top of the blacktop that forms the sidewalk entrance to library so door could open fully. 

Privilege of the Floor – R. Bowe of Lake Road stated that his attorney, Michele Anderson sent a letter to the Galway Planning Board on December 2nd, 2002.  Mr. Bowe asked for the Town Boards comments regarding this letter?  Town Board members had not received any copy of this letter from Mr. Bowe’s attorney.  The Town Clerk stated if a package was delivered to the Town Hall addressed to the Planning Board, her office would date stamp envelope and place in appropriate mail slot.  Mr. Bowe gave the town clerk a copy of the 12/2/02 letter and asked that she copy it for Town Board.  Town Clerk stated she would make copies and put into board members mail box here at Town Hall.  Supervisor Hargrave stated that the Town Board has set up a committee to review the current zoning law. 

COMMITTEE REPORTS:  Library – S. Pandori stated that she completed the Library annual report today, for the state.  Their annual newsletter is currently at the printers.  Board members were given a graph showing monthly library circulation from 1999 to 2002.  They had 21 children attend their Valentine Day Program with stories & crafts.  On the 1st Saturday in March, the Library will have a special program highlighting well known author of children’s books, Eric Carle.  They will begin a new program for people wishing to donate books to library in honor of friends & family, “Adopt a Book”.  The Library received unexpected grants from Senator Bruno & Senator Farley.  County & Town – Supervisor Hargrave stated that he is on the Veterans Committee at the county and they are currently planning a Korean War Veterans celebration.  APA still holding up emergency tower project.  Public Safety – Councilman Topper thank Highway Department for the great job of keeping our highways cleared.  Property – No Report.  Building & Grounds – Councilman Topper stated that rain gutter in back of building had to be cut off due to ice damage.  Electric cable was never dropped into gutter.  Councilman Topper stated that Supervisor Hargrave has requested that the Town Engineer come and look into ongoing problems with the roof at the Town Hall.  Public Affairs – Councilwoman Sutch stated she attended the SADD meeting held at school today.  They went over the programs they currently have in place at school.  They discussed the effectiveness of these programs in helping young people make decisions against drugs, alcohol & tobacco usage.  Survey indicates that these programs have made a great impact.  They also discussed the cost of these programs in view of school budget cutbacks facing them.  Assessor – T. Killeen stated that he has had a good response from newsletter on exemptions.  Historian – P. Keeler advised that she is currently working on a special project to raise money for a hand carved monument honoring Joseph Henry.  Monument will be located at the Joseph Henry Elementary School.  Their goal is to raise $6,000.  Highway – C.W. Hansen stated that board will address posting of road.  Black top is up over $2.00 per ton, binder up $2.00 per ton & top up $2.50 per ton.  CHIPS funding is anticipated at about $78,000. 

LIAISON REPORTS:  Planning Board – Councilman Tillson stated that the Gutto application received a lot of negative feedback.  The Gutto application was tabled pending comments from counsel and town engineer.  Allen & Ann David received approval for their subdivision of 50’ x 150’ on Lake Road to be conveyed to Germaine Curtin as lake access.   Councilman Tillson stated that there were a number of minor subdivisions that received conceptual approval.  Youth – Councilman Topper stated that Al Blakely is working with the various organizations in the youth commission to get a monthly report from each group.  He is doing this because the county is looking at symmetric on performance of youth commission.  The youth commission was pleased to see publication dates in newsletter; this will help them in planning articles.  ZBA – No Report.  Senior Citizens - Councilwoman Sutch stated she attended the senior meeting on Thursday of last week and there were 34 seniors in attendance.  They continue to be a very strong and active group.  Tai Chi classes have been permanently cancelled.      

MOTIONS AND RESOLUTIONS

RESOLUTION # 7-2003 – Budget adjustments for 2002.  On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED:
     AYES – 5               NAYS – 0
     RESOLVED that the Galway Town Board approve the following budget adjustments:
Budget Adjustments for 2002
Increase           A1450.1          $670.00                       Elections
Decrease          A1450.4          $670.00                       Elections
(December 2002 budget adjustment given wrong account numbers.)

Increase           DA5130.1        $730.00                       Machinery
Decrease          DA5130.4        $730.00                       Machinery
(December 2002 budget adjustment given wrong account numbers.)

Budget Adjustments for 2003
Increase           B8020.1           $3,100.00                    Planning
Decrease          B8020.4           $3,100.00                    Planning
(When setting up this years budget, planning clerk was placed in wrong account.)
     All ayes                                                                   MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 1/15/03 thru 2/10/03 for a total of $16,598.93.
     All ayes.                                                                  MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 1/15/03 thru 2/10/03 for a total of $7,173.98.
     All ayes.                                                                  MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DA) dated 1/15/03 thru 2/10/03 for a total of $25,543.44.
   All ayes.                                                                    MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 1/15/03 thru 2/10/03 for a total of $2,509.46.
     All ayes.                                                                  MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 1/15/03 thru 2/9/03 for a total of $122.45. 
     All ayes.                                                                  MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 1/31/03.
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 8-2003 – Appointment of Thomas Thomson to the Zoning Board of Appeals to fill vacated term of William DeFoe ending 12/31/04.  On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED:       AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board appoint Thomas Thomson to the Zoning Board of Appeals to fill vacated term of William DeFoe term to expire 12/31/04. 
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 9 -2003 – Appointment of Neil Cayey to the Board of Assessment Review to fill the vacated term of William DeFoe ending 9/30/03.  On a motion of Councilman Tillson, seconded by Councilman Quinlan the following resolution was ADOPTED:       AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board appoint Neil Cayey to the Board of Assessment Review to fill the vacated term of William DeFoe term to expire 9/30/03.     
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 10-2003 – Appointment of Donna Bienkowski to the Ethics Board.  On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED:         AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board appoint Donna Bienkowski to the Board of Ethics.
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 11-2003 – Post Town Roads to seasonal weight limits.  On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED:           AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board authorize that effective immediately, all Town roads are subject to temporary closure to all vehicles with a gross weight in excess of four (4) tons.  Such closure shall take effect upon the erection of signs by the Highway Superintendent on the section of highway for which such traffic is excluded and continue until such time as conditions shall permit opening.  Further notice is hereby given that any person or persons violating this order shall be subject to punishment as provided in Section 1800 of the Vehicle and Traffic Law.  Clerk will submit legal notice, Temporary Order Limiting Roads to 4 Ton on Town of Galway Roads, to the Daily Gazette for immediate release.
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 12-2003 – Awarding of Highway contract.  Town Clerk advised that one bid was received Southworth-Milton, Inc. for $99,870.42 for a Used Hydraulic Excavator.  There were (6) bids received for purchase of (1), used 1967 Catipillar 955K Traxcavator:
                                    Southworth-Milton, Inc.                        $5,000.00
                                    Dado’s Inc.                                          $1,888.00
                                    Michael Grasso                                    $5,250.00
                                    Robert Clark                                        $3,227.00
                                    Sanford Paving                         $4,500.00
                                    Arthur Keller                                        $5,350.00
Highway Superintendent, Hansen stated in discussion with Chairman of Highway Committee, Councilman Tillson they feel they should hold on to 955 at this time.  On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED:       AYES – 5        NAYS – 0
     RESOLVED that the Galway Town Board except the bid from Southworth-Milton, Inc. for the purchase by the Town of Galway of (1) used hydraulic excavator for a cost of $99,870.42.
     All ayes.                                                                  MOTION CARRIED
 
RESOLUTION # 13-2003  Rejection of all (6) bids received for the purchase of (1) used 1967 Catipillar 955K Traxcavator.  On a motion of Councilman Tillson, seconded by Councilwoman Sutch, the following resolution was ADOPTED:  AYES – 5  NAYS – 0
     RESOLVED that the Galway Town Board reject all (6) bids received for the purchase of (1) used 1967 Catipillar 955K Traxcavator.
     All ayes                                                                   MOTION CARRIED

Supervisor Hargrave stated that the Town was not borrowing any money for the purchase of the used hydraulic excavator. 

Supervisor Hargrave stated that audit of Town Books needs to be done.  Councilman Quinlan & Councilwoman Sutch will do this audit.  Councilman Tillson completed his audit of the Justice Books, filed with Town Clerk.  Supervisor Hargrave stated that the annual report will be sent in on time. 

Other Business – Councilman Quinlan stated that the committee has been formed to review the zoning regulations:  Councilman Quinlan; LoAnn Sanders; David Harrison; Jon Hallgren; Doreen Clemens & Jeanine Flinton.  They had their first organizational meeting last night.  The next meeting will take place on Tuesday, February 18th at 6:30 p.m. here at Town Hall.  Supervisor Hargrave stated all meetings are open to the public.  Board would like to meet two times per month.  Any comments & concerns from the community are welcome. 

Councilman Topper made a motion, seconded by Councilman Quinlan to adjourn the meeting at 8:13 p.m.
     All ayes.                                                                  MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk