REGULAR MEETING
OCTOBER 14, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilman Charles Quinlan

OTHERS PRESENT: R. Hagelin; P. Dobo; S. Pandori; P. Keeler, Historian; T. Killeen, Assessor; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Quinlan, seconded by Councilman Topper to approve the minutes of the September 9, 2003 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk stated that all board members were given a copy of a letter from Reed Hagelin requesting the seasonal section of West Galway Road be closed. All board members received copies of the Building Department report for the period covering 9/1/03-9/30/03.

Privilege of the Floor – Reed Hagelin lives at 4927 Sacandaga Road. His home is on the corner of West Galway Road. He is a new resident to Galway, moving here from another farm. Mr. Hagelin outlined his concerns with some incidents that have taken place since he moved to Galway on this stretch of the seasonal section of West Galway Road. Incidents range from continual garbage dumping to indecent exposure to car chases with police involvement. He is requesting the road be closed. Mr. Hagelin stated if road is not closed he feels it needs to be made a road. Highway Superintendent Hansen stated that the previous owner and other property owner on road had wanted nothing done to road. Hansen stated that by law the road can’t be closed. The alternative is to cut road back and gravel it. Mr. Hagelin questioned how this road could be made a legal road; it’s a one lane street? C.W. Hansen stated that he has contacted the Association of Towns and the Town attorney regarding this road and it is still considered a public highway. Mr. Hagelin could not understand why road could not be closed due to repeated crime in area. C.W. Hansen stated the only solution he had regarding this problem would be to improve the road. The increase in traffic could cut down on crime. Superintendent Hansen and Mr. Hagelin discussed options regarding leaving road as is or improving road. Supervisor Hargrave stated that the highway law if very explicit regarding criteria for road closure. Counter would need to be placed on road for one year period to average vehicle traveling on road. Mr. Hagelin decided that if the road could not be closed that nothing be done to road. Peter Dobo – stated that he was asked by Boy Scouts to do an amateur radio program for them on Saturday. He would like to use the American Legion Hall if possible but has not been able to get in touch with one of their representatives. Town Clerk stated that Dave Sherman would be the person he would need to contact for use of American Legion. If this falls thru, board authorized Mr. Dobo to use Town Hall for Boy Scout event.

COMMITTEE REPORTS: Library – S. Pandori stated that Library had a clean up day with volunteers washing the siding on building. Sara will be meeting with the Elementary Building Team on Thursday to continue strengthening the relationship between the Library & School. Halloween party will be on Thursday, 23rd with scary stories & crafts. There are 30 slots available for party and 25 are already filled. Team volunteers from school will help out with Halloween party. Local preschool will be taking their seasonal field trip to Library. Historian – P. Keeler stated that Saratoga County Clerk, Kathy Marchione & Saratoga County Records Management Coordinator, Liz Callaghan visited Galway on October 8^th to observe Galway’s historical records and the Cook Museum in honor of Archives Week. Town Clerk advised that she volunteered Town Hall as a location for a display board on local museums. Assessor – No Report. Public Safety – No Report. Property – No Report. Public Affairs – No Report. County & Town – County level still working on radio system. Looking to change engineering firm. On a Town level things are going well. Budget workshops have had no public attendance. It appears that they will be holding the line on taxes. Spending is going up 8%, but taxes being raised for operation of highway department & town hall are going down 10%. The net result is about a $900.00 decrease overall. Building & Grounds – Supervisor Hargrave stated that the roof is currently to an emergency state of needed repair. We currently have ceiling leaks outside Assessor office; in kitchen; Town Clerk’s office; Deputy Town Clerk’s Office and one is now starting in Supervisor’s office. The Supervisor has been on internet & made dozens of telephone calls regarding getting roof repaired. He was only able to get three companies to come and look at roof, only one of which has given Supervisor a price on repairing roof. He contacted each board member advising them of results on obtaining contractor to do this work. Decision was to go ahead with Brian Correll Contracting, Inc. proposal for roof repairs at as cost of approximately $28,700.00. Board will do resolution later in meeting regarding this. Councilman Topper stated that Ken Beebe is looking to put a skating rink in at playing fields this winter. Bill Hansen will try and get fill sand in this area in December. Hansen suggested they use a clear 6 mil liner. Ice Rink will be a 40’ x 100’ area. Councilman Topper stated that he put a 2 page write up in all board members boxes regarding his discussion with Town Engineer on cost estimates for new building at highway department. Supervisor Hargrave advised the audience that they were looking at a building to house machinery at highway department that is current left outside from year to year. Highway – C.W. Hansen stated that up coming resolution would be for two bids, a tractor and mowing equipment. Bill would like the board to send a speed limit reduction request to county for the following roads:
1) Shaw Road from Jockey Street to the Town line.
2) Welch Road from Jockey Street to Shaw Road.
3) Consaul Road from West Galway Road to Town line.
4) Lake from the 35 mph speed limit on Lake Road to Perth Road.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Joseph & Beulia Klementowski received approval for a 2 lot subdivision on Galway Road. Brian Wemple received approval for a four lot subdivision on Ridge Road & Crooked Street. Colonial Indemnity Insurance Company, previously the Gutto subdivision received a 2 lot subdivision classification with a lot line adjustment on property located on Lake Road. Randy Elliott & Kelly Delaney-Elliott received conceptual approval for a 2 lot subdivision on the corner of Armer Road and Ballston-Galway Road. These lot are mostly wetlands, and the concern from board is if there are sufficient buildable areas available on these lots. Rue Kemmerling received conceptual approval for a 3 lot subdivision on Jockey Street. Perk tests were requested by board on 2 new lots on this subdivision before applicant can go any further. C.W. Hansen went over with board the ongoing problems he has had with the driveway permits on the previously approved 8 lot subdivision on Armer Road. He strongly suggests to planning board that they don’t allow joint driveways. Youth – Councilman Topper stated that the culture program is looking into doing another 1^st Night raffle. Family Fun Day numbers are coming in at about 300 participants. Summer recreation program had 180 participants with 80-85 children participating each day. Swim program had 46 out of a possible 48 children participate in program. Board discussed the possible growth of this program. Fall soccer had 193 participants. Travel soccer will not be using our field, they will be using school fields. Al Blakely is working on putting together list of objectives for county. ZBA – Councilman Quinlan stated that there was no meeting in September and no meeting scheduled for October. Senior Citizens – No Report.

MOTIONS AND RESOLUTIONS

RESOLUTION # 52-2003 – Authorization for bid on mowing tractor and mower attachment. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to advertise for bids on a mowing tractor and mower attachment. Bids will be open on November 6^th at 3:00 p.m. and bid awarded at November Town Board Meeting.
All ayes. MOTION CARRIED

RESOLUTION # 53-2003 – Authorization for repairs on highway garage doors. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to have repairs made to the highway garage doors and to install automatic door openers on these doors at a cost not to exceed $8,000 to be charged to Account #: A5132.4 – Highway Buildings.
All ayes. MOTION CARRIED.

RESOLUTION # 54-2003 – Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED:
Ayes – 4 Nays – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1680.4 $500.00 Data Processing CE
Decrease A1910.4 $500.00 Unallocated Insurance
(work on server)
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (A) dated 9/10/03 thru 10/8/03 for a total of $7,501.33.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 9/10/03 thru 10/8/03 for a total of $3,657.82.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DA) dated 9/10/03 thru 10/8/03 for a total of $2,596.72.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 9/10/03 thru 10/7/03 for a total of $145,560.00.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 9/10/03 thru 10/7/03 for a total of $100.26.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 9/30/03.
All ayes. MOTION CARRIED

RESOLUTION # 55-2003 – Public Hearing on Preliminary Budget. On a motion of Councilman Quinlan, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board schedule a public hearing for the review of the 2004 Budget for November 12, 2003 at 7:00 p.m.
All ayes. MOTION CARRIED

Other Business:

RESOLUTION # 56-2003 – Supervisor Hargrave stated that the board would like to have a luncheon for town employees. This would be for employees & families of highway department and town hall. This would be to show the town’s appreciation for the work these people do. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to set up an appreciation luncheon for highway department & town hall employees and their family at a cost not to exceed $1,000.00 to be charged to Account #: A7550.4 – Celebrations.
All ayes. MOTION CARRIED

RESOLUTION # 57-2003 – Authorization for travel soccer booster club to hold pancake breakfast fundraiser at town hall on November 15, 2003. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board approve the use of the Town Hall by the travel soccer booster club for a pancake breakfast fundraiser on November 15, 2003.
All ayes. MOTION CARRIED

RESOLUTION # 58-2003 – Purchase of new copier. Supervisor Hargrave stated that this would replace to old copier outside the building department office. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Quality Retail Systems, Inc. for the purchase of a Ricoh Aficio 1018 Digital Copier off state contract for $1,789.00 with a $208.00 per year service contract to be charged to Account #: A1620.4 – Buildings.
All ayes. MOTION CARRIED

RESOLUTION # 59-2003 – Emergency roof repair. Supervisor Hargrave stated that we have leaks in several office and need to take care of roof problem immediately. On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Brian Correll Contracting, Inc. for the emergency repair to the Town Hall roof at a cost of $28,700.00, 40% due upon arrival of materials & start of work, 30% due upon half completion and balance due upon completion to be charged to Account #: A909 – Prior Year Balance.
All ayes. MOTION CARRIED

RESOLUTION # 60-2003 – Speed limit reduction request. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board request the following speed limit reductions from County as requested by the Town of Galway Highway Superintendent : Shaw Road from Jockey Street to the town line; Welch Road from Jockey Street to Shaw Road; Consaul Road from West Galway Road to town line & Lake Road from the 35mph speed limit on Lake Road to Perth Road.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to adjourn the meeting at 8:52 p.m.
All ayes. MOTION CARRIED