PUBLIC HEARING
NOVEMBER 12, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the public hearing to order at 7:00 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson
Councilwoman Susan Sutch Councilman Charles Quinlan
ABSENT: Councilman William Topper

OTHERS PRESENT: P. Keeler, Historian; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

The clerk read the legal notice as placed in the Daily Gazette on October 24, 2003 and posted at Town Hall. Salary figures on Preliminary Budget for 2004 are as follows: Supervisor - $10,000.00; Council Members (4) – each $3,350.00, with Deputy Supervisor an additional $150.00; Town Clerk - $15,890.00; Superintendent of Highways - $45,850.00. Supervisor Hargrave then asked if there were any questions or comments from the audience. Phyllis Keeler questioned what Account Deputy Historian salary should come out of for 2004? Supervisor Hargrave stated that Deputy salary would come from 7510.4 Historian. There were no further questions or comments from the audience. The Public Hearing was closed at 7:05 p.m.

REGULAR MEETING
NOVEMBER 12, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman Charles Quinlan

OTHERS PRESENT: P. Dobo; M. Kopper; S. Pandori; P. Keeler, Historian; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilman Quinlan to approve the minutes of the October 14, 2003 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk read the legal notice as placed in the Daily Gazette on October 17, 2003 and posted at Town Hall. Notice for purchase of (1) new 80hp 4-wheel drive tractor and (1) new flail side mount mower. All board members received copies of the following: 1) Letter from Time Warner Cable advising of their new office location at 4850 State Highway 30 by the Alpin House Ski Shop. 2) Letter from NYS Office of Parks, Recreation & Historic Preservation advising that the “Mead House” will be considered by the State Review Board at its next meeting for nomination to the National & State Registers of Historic Places. 3) Letter from Arrowhead Public Risk Division regarding upcoming renewal of Town Insurance Policy. 4) Letter from Janet Glenn resigning from the planning board effective immediately due to medical reasons. 5) Correspondence from Supervisor Hargrave requesting that Barbara Strife be appointed to Planning Board to replace Janet Glenn; David Costanzo to replace David Harrison and Timothy Fisher for any further vacancies on Planning Board. 6) All Board Members received a copy of the Building Department permit report for 10/1/03 to 10/31/03. Correspondence was received from James Andrus informing Town Board that he would be resigning his position as Deputy Highway Superintendent effective November 16, 2003. Letter was received from Highway Superintendent C.W. Hansen advising that he appointed Phil Becker as Deputy Highway Superintendent effective November 16, 2003.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – S. Pandori stated that last month they had their annual Halloween party. There were 40 children & their parents, 18 volunteers 4 adult volunteers and staff in attendance for this party. Just Basics Pre-School has had field trips to Library. Sara attended the NY Library Association Conference in Saratoga last week. Next week she will hold a volunteer refresher course to brush up on Library procedures. In January the Library will rearrange open hours. They will be open six days a week. To accommodate these new hours they will be hiring a new staff person, without adding any extra staffing hours. Historian – P. Keeler gave an update on Galway History Book status. She stated that the committee has encountered many delays. They are now meeting every Wednesday in order to see book thru completion. Many research hours have gone into this history book already. Committee is looking forward to completion. If anyone has any old pictures or newspaper articles of interest from the early 1900’s thru 1999, please contact Phyllis. County/Town – Supervisor Hargrave stated on Town level they have been working on budget. The roof project has been completed. On a county level, they are also working on budget. County budget 186 million with 14 million surplus. He is still attending budget workshops at county. Will set date for final public hearing on county budget at next week’s meeting. The next meeting with the APA regarding the tower project is scheduled for November 20^th. Articles for the Town newsletter will be due in December for a January release. Supervisor Hargrave would like to see more organizations in town use newsletter. Public Safety – No Report. Assessor – No Report. Property – Councilwoman Sutch stated that the 2003 property inventory has been completed and filed with the Town Clerk’s office. Public Affairs – No Report. Buildings & Grounds – Councilman Topper stated that he had talked with the Town Engineer Jim Mitchell regarding proposed building for highway department. He also went to Town of Providence with C.W. Hansen and looked at their new building. Engineer will give cost estimates for similar building design of 100’ x 80’ and optional 120’ x 80’ building. Councilman Topper stated that Youth Commission has decided to hold off on skating rink until next year. They could not agree on proper location for rink at this time. Highway department will be removing hedge rows as time permits. Bill Hansen questioned if alarm problem at Town Hall was corrected? Supervisor Hargrave stated that this problem had been corrected. Bill Hansen stated that the Supervisor had a quote for installation of ice stops on the highway roof. Bill feels this is a safety issue and should be addressed before snow fall. Neither the Highway Superintendent nor Supervisor had a copy of quote with them at tonight’s meeting. The highway building originally had ice stops. They were a stick on type and after a couple of winters came loose and had to be removed. This quote is for bolted on ice stops. These ice stops would be installed on one side of building and over one man door in back. Highway – C.W. Hansen recapped bids received on tractor: Allen Farm Equipment Co., Inc. - $41,785.00; K.C. Canary - $43,337.00; K.C. Canary - $42,287.00 (this bid didn’t meet bid specifications for tractor); and S.V. Moffett Co., Inc. – No bid. There was only one bid on side mounted mower – Artco Equipment Sales, Inc. - $19,412.00; S.V. Moffett Co., Inc. – No Bid. Supervisor Hargrave stated that they would keep $4,500.00 in brush & weeds account, $81,000.00 is in account to cover new equipment for next year. C.W. Hansen stated that he had two people interested in running tractor on part time basis. Councilman Topper asked if town would be providing fuel & equipment and hire out use of tractor? Bill Hansen stated that was what they were looking into doing. Bill stated that the paperwork had been filed for the culvert pipe on Hermance Road, he expects $5,000.00 will not be received until 2004. At the Tri-County Gravel meeting in January, Bill suggested that the committee pay all expenses from one account.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Randy Elliott & Kelly Delaney-Elliott received approval for a 2 lot subdivision on the corner of Armer Road and Ballston-Galway Road; both lots have extremely small building envelopes on them. Gregory Bennett received approval for a lot line adjustment/annexation for property located on Mechanic Street; original maps were never filed with county. Preliminary review of property owned by Mary Ann Denison, Doris Hersey & Diane Tetlak for subdivision of 2 acres from 87+ acres parcel on Mechanic Street. In the end the applicants and board determined that it would be better for them to withdraw this application and submit a new application for a 3 lot subdivision. Youth – Councilman Topper stated that rifle team will hold junior safety classes for beginning of season. This program has become very popular. There has been no baseball report received to date from that organization. Board discusses the ongoing problem with baseball regarding this matter. ZBA – No Report. Senior Citizens – No Report. Assessor – No Report.

MOTIONS AND RESOLUTIONS

RESOLUTION # 61-2003 – Appointments to Planning Board & Board of Assessment Review. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board make the following appointments to the Planning Board & Board of Assessment Review: The appointment of Barbara Strife to the Planning Board to fill the unexpired term of Janet Glenn, term to expire 7/1/05. Appointment of David Costanzo to the Planning Board to fill the unexpired term of David Harrison, term to expire 12/31/08. The reappointment of Neil Cayey to the Board of Assessment Review, term to expire 9/30/08.
All ayes. MOTION CARRIED

RESOLUTION # 62-2003 – Approval of bid from Allen Farm Equipment Co., Inc. for tractor. On a motion of Councilwoman Sutch, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the bid from Allen Farm Equipment Co., Inc. for the purchase of one new 4 WD Diesel Powered Tractor, Specification #: HW-02-03 at a cost of $41,785.00, to be taken from Account #: DA5130.2.
All ayes. MOTION CARRIED

RESOLUTION # 63-2003 – Approval of bid from Artco Equipment Sales, Inc. for mower. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the bid from Artco Equipment Sales, Inc. for the purchase of one new Side-Mounted, Versa Flail 74” Mower, Specification #: HW-03-03 at a cost of $19,412.00, to be taken from Account #: DA5130.2.
All ayes. MOTION CARRIED

RESOLUTION # 64-2003 – Authorization for purchase of ice stops for highway garage roof. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the highway superintendent to purchase ice stops for the highway garage roof, cost not to exceed $4,000.00, to be taken from Account #: A5132.4 (Buildings).
All ayes. MOTION CARRIED

RESOLUTION # 65-2003 – Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1330.4 $1,000.00 Tax Collector CE
Decrease A909 $1,000.00 Fund Balance
(software maintenance)

Increase A1430.4 $500.00 Personnel CE
Decrease A3510.4 $500.00 Dog Control
(payroll processing)

Increase A1680.2 $1,000.00 Data Processing EQ
Decrease A909 $1,000.00 Fund Balance
(server maintenance)

Increase A5132.4 $1,600.00 Garage
Decrease A7989.4 $1,600.00 Recreation Field CE
(gravel pit engineering services)

Increase A1620.4 $31,050.00 Building CE
Decrease A909 $31,050.00 Fund Balance
(roof repairs-Town Hall)
All ayes. MOTION CARRIED

There was a correction noted on the (A) Abstract, 1^st item should be changed from A1010.4 Town Board CE, $4.42 to A1110.4 Justice CE, $4.42. Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 10/15/03 thru 11/6/03 for a total of $35,686.92.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (B) dated 10/15/03 thru 11/6/03 for a total of $2,132.74.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 10/15/03 thru 11/6/03 for a total of $8,891.42.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DB) dated 10/15/03 thru 11/6/03 for a total of $10,302.70.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Harmony Fire District Abstract of Vouchers (HFD) dated 10/15/03 thru 11/6/03 for a total of $138.58.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 10/15/03 thru 11/6/03 for a total of $102.75.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the Supervisor’s Operating Statement for the period ending 10/31/03.
All ayes. MOTION CARRIED

RESOLUTION # 67-2003 – Approval of 2004 Town of Galway Budget. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED BY ROLL CALL VOTE:
Supervisor George Hargrave – aye Councilman Michael Tillson – aye
Councilman William Topper – aye Councilwoman Susan Sutch – aye
Councilman Charles Quinlan – aye
RESOLVED that the Galway Town Board adopt the 2004 Budget as submitted.
All ayes. MOTION CARRIED

Other Business:

Councilman Topper stated that Mr. Dobo gave him a copy of a noise measurement report given to Mr. Dobo by Malta. Councilman Topper stated that board needed to come up with a noise ordinance that was enforceable. Board discussed with Mr. Dobo his ongoing noise control problem. Councilwoman Sutch stated that she had contacted the Association of Towns and obtained a large amount of information regarding this matter along with some model ordinances. The zoning review committee is looking at different ways to address this issue.

Councilman Topper stated that he had received a letter from County Waste regarding an increase in refuge removal services due to increased cost for landfill usage. They are now hauling to the western part of the state for landfill usage. Councilman Topper questioned why they had to go to the western part of state with new landfill in Northumberland? Supervisor Hargrave stated that Northumberland had not opened their facility to date. Supervisor Hargrave will check on status of landfill at county on Thursday.

Board determined year end meeting date as December 30, 2003 at 7:30 p.m., & organizational meeting date as January 6, 2004 at 7:30 p.m.

On a motion of Councilman Tillson, seconded by Councilman Topper the meeting was adjourned for Executive Session to discuss personal issues at 8:30 p.m.

The Board resumed the regular session at 9:15 p.m.

Councilman Tillson made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 9:15 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk