REGULAR MEETING
MAY 13, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m.  The following Town Board Members were present:

PRESENT:      Supervisor George Hargrave              Councilman William Topper              Councilwoman Susan Sutch                Councilman Charles Quinlan

ABSENT:        Councilman Michael Tillson

OTHERS PRESENT:  M. Kopper; S. Pandori; R. Chase; P. Dobo; M. Brown; G.Owen; L. Sanders, Zoning Administrator; C.W. Hansen, Highway Superintendent;  T. Killeen, Assessor;  M. DeFoe, Town Clerk; A. McPherson arrived late. 

Pledge to the Flag

A motion was made by Councilman Topper, seconded by Councilwoman Sutch to approve the minutes of the April 8, 2003 meeting as submitted.
     All ayes.                                                                 MOTION CARRIED

Communications – Town Clerk read correspondence from Saratoga County Real Property Tax Services advising that Charles Klages & Neil Cayey attended the Board of Assessment Review training session held at Malta Community Center on May 6th, 2003.  Correspondence from Round Lake Insurance Agency regarding clarification board requested last month on volunteers covered under the public official’s policy.  Round Lake Insurance advised that volunteers are in fact covered under Town’s policy.  Email sent to Supervisor Hargrave from Virginia Sawicki requesting a STOP sign be placed at exit to Town Complex.  Notification from Town of Milton that they will hold a public hearing on May 12th at 7:10 p.m. to consider Local Law # 1-2003, an amendment to remove Chapter 72, Burning Outdoor and to add Chapter 72, Burning, Outdoor.  Town Clerk has a copy of Milton’s proposed amendment if anyone would like to review it further.  Acknowledgement from the NYS Office of the State Comptroller regarding receipt of Town’s corrective action plan with reference to Report of Examination 2002M-103.  Email sent to Supervisor Hargrave from Lenore Lanka regarding her displeasure with the dumping of sand and salt by Town near waterways leading to Galway Lake.  Thank you letter received from Vice-President, Beth Ruman of Glenville Hills Garden Club for use of Town Hall for workshop held on March 22nd, 2003.  Letter received from Rick Sleeper of the Cock’ N Bull Restaurant advising that he was filing application for renewal of his liquor license.  Supervisor Hargrave stated that he has already addressed the email concerns regarding sand and salt run off.

Privilege of the Floor – LoAnn Sanders requested that Town Board communicate with Planning & Zoning Board members what insurance coverage the Town has with reference to their protection should they ever be involved in a legality they may have something to do with their position.  Andrew McPherson came before board regarding concern with Camp Road.  Camp Road was originally maintained by the residents of that road.  In 1974 the residents deeded road to town.  He had many pictures and drawings regarding road for board to review.  Mr. McPherson concern was with snow being plowed beyond town’s right of way and trespassing onto his neighbor Betty Cuckoo property line.  Snow is being piled in front of entrance between garage & house.  His request is that Superintendent Hansen honor the request made to him by Mrs. Cuckoo son to do what ever they can to move snow away from property.  If this fails, he would like road moved.  Councilwoman Sutch requested clarification from Mr. McPherson on his drawing of road.  Councilwoman Sutch stated that the area Mr. McPherson is referring to doesn’t really affect Mrs. Cuckoo ingress/egress to her home.  Mr. McPherson’s preference for rectifying this problem would be to change the plowing pattern, if this fails he would like road moved.  Superintendent Hansen requests that his comments to Mr. McPherson be verbatim.  “If you change anything on that road or move anything more you will pay damages.  He assured him of this and stated that he was fore warned.  This is a right of way by usage & deed.  Mrs. Cuckoo & her son whom own property have no problem with what highway department is currently doing.  Andrew lives four houses away and this does not impact him at all.”  Mr. McPherson stated that he helps Mrs. Cuckoo with snow when her son is not available.  Superintendent Hansen received a complaint today, that Mr. McPherson removed rocks from neighbor’s property.  If neighbor pushes issue either highway department or Mr. McPherson will need to return rocks.  Mr. McPherson stated that rocks were on town right of way.  C.W. Hansen stated that Mr. McPherson should not be doing anything with the right of way.  Mr. McPherson requested a copy of minutes.  The clerk advised that she has two weeks to complete minutes, once they are completed Mr. McPherson can obtain a copy by F.O.I.L. or after they have been approved at June meeting they are placed on Town web site.

Presentation by Mark Brown of Asphalt Zipper, Inc.  – Mark advised that he was the Vice-President of Government Sales and George Owen was the Local Representative for Asphalt Zipper, Inc.  Last year this machine was used on Jersey Hill Road to mill road before paving.  Mark did a cost comparison for traditional vs. Zip-It for repairing a section of asphalt pavement.  Board members were given copy of comparison.  He explained the process and benefits of using the milled material as a base for paving.  The cost for a 4’ machine would be $70,000 delivered and 3’ machine $56,000 delivered.  There are different lease options available; the one largely used is 5 year with annual payments in arrears.  On a $70,000 machine your annual payments would be approximately $16,000.  You would use it for a year then make your first payment.  After five years you would own machine.  There would be a non-appropriations clause attached to lease as required by law to protect future administration.  C.W. Hansen would like to use this machine to mill road.  Reuse milled material for base with the addition of calcium chloride or stabilizing cement to make a stronger base.  This procedure he feels will extend the road life. 

COMMITTEE REPORTS:  Library – S. Pandori stated that the biggest thing at library this past month was the poring in of water from roof to stove pipe down and around furnace.  Ed Pike came immediately and made needed repairs.  He shut down furnace dismantled stove pipe and replaced flashing around chimney.  Luckily there was no damage to furnace.  Ed also made permanent repairs to panel on roof needed after damage from tree last year.  They hired a library clerk last week, Margie Carroll.  She will work 10 hours per week and is a resident of Providence.  Ballston Spa National Bank has given the library $1,000 to buy books for the Summer Reading Program.  Sara attended an Elementary Building Team meeting last month, and they plan on promoting the Summer Reading Program with some special programs at school in June.  Next week the preschool in Galway will come to the library for a field trip two days.  A couple weeks ago the Tiger Cubs were in for Story Time.  Memorial Day Library will be open.  Friends of Library will have float in parade and huge book sale in park.  Councilman Topper questioned how asphalt area was doing where they had problems this winter?  Sara stated that area has flattened out and no further attention is needed.  Assessor – T. Killeen advised that the tentative roll was out for inspection.  Current assessed evaluation for town is $211,074,580 this is an increase of $2,924,452.   Grievance Day will be held in two weeks here at Town Hall.  County & Town – Supervisor Hargrave stated that on a town level, things have been very quiet.  County level, 50th Anniversary of Korean War will hold celebration for Veterans on May 31st at SPAC.  City of Saratoga will also be honoring these Veterans at the Civic Center on June 21st.  Senior Citizens will have annual dinner on May 30th at Civic Center.  There are no updates on status of Emergency Broadcast System.  Public Safety – No Report.  Property – No Report.  Building & Grounds – Councilman Topper stated that roof shingles on shed at ball field have been fixed twice.  May need to put metal roof on shed if problems continue.  Councilman Topper stated the STOP sign at end of driveway was wonderful idea.  Bill Hansen stated that he had to be directed by board to place STOP sign.  Councilman Topper stated that he has been discussing with Superintendent Hansen what the highway department’s needs are with reference to a new building.  Small building to house auxiliary generator and from time to time the town board has discussed making some sort of area available for state police use on site.  Councilman Topper suggested possibly putting up a steel structure the size Bill is requesting and over a transition period of time moving highway department to new building.  He feels this may be the answer to many problems, one of which is current highway roof problems.  Would like to see board price building out with different building options.  Supervisor Hargrave stated that he emailed Homeland Security regarding generator.  He questioned if there were any grants available or some kind of aide to get generator and make this a disaster site for community.  Engineer & Architect were both in today looking at Town Hall roof to address problems with leaks.  Councilman Topper requested that Bill Hansen put four signs up at ball fields stating “NO LITTERING”.  Supervisor Hargrave will contact some fence contractors to get quotes on fence needed at ball field between parking lot & veterinarian office.  Councilman Topper questioned if plywood with 2” x 4” could be placed as loft in shed for use by youth commission for storage of canopy tent?  C.W. Hansen stated overhead door doesn’t allow much clearance.  He suggested that Councilman Topper look at shed.  Will need to find area for storage of canopy tent.  Public Affairs – No Report.  Highway – C. W. Hansen stated that bridge deck is bolted down.   Should be open in two-three weeks.  This is an aluminum arch bridge which appears to be a nice structure.  It has been nice to work  with and is a well build structure.  C.W. Hansen stated that road will need to be raised 1.5 feet to meet bridge.  FEMA check was received for December 25th & 26th snow storm.  All overtime, material & machine time were covered in this check totaling $14, 129.  Highway department is currently in the process of making winter sand.  They have also been screening some gravel.  Discussed black top costs with Councilman Topper.  C.W. Hansen stated that highway department did have to cut back on paving this year due to bridge project.  They still plan on paving Shaw Road & Welch Road, with and overlay on Parkis Mills Road.  Historian – No Report.

LIAISON REPORTS:  Planning Board – No Report.  Youth – Councilman Topper stated that Rifle program is just about over for season.  Youth soccer is off and running stronger than ever.  Swim program will be using Girl Scout Camp for their program this year.  Parents will be required to stay for their child’s ½ hour lesson.  Family Youth Day will take place in June; will be requesting cans for garbage cones from highway department and grass to be cut prior to event.  ZBA – No Report.  Senior Citizens – No Report.    

MOTIONS AND RESOLUTIONS

RESOLUTION # 22-2003 – Budget Adjustments.  On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was
ADOPTED:     AYES – 4        NAYS – 0
     RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase           DA5120.4       $1,600.00        Bridges
Decrease         DA5130.4       $1,600.00        Machinery
     All ayes.                                                                 MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (A) dated 4/9/03 thru 5/13/03 for a total of $10,472.03.
     All ayes.                                                                 MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (B) dated 4/9/03 thru 5/12/03 for a total of $1,489.38.
     All ayes.                                                                 MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the Highway Abstract of Vouchers (DA) dated 4/9/03 thru 5/12/03 for a total of $7,226.65.
   All ayes.                                                                   MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 4/9/03 thru 5/12/03 for a total of $5,440.85.
     All ayes.                                                                 MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the Lighting District Abstract of Vouchers (SL) dated 4/9/03 thru 5/12/03 for a total of $100.58. 
     All ayes.                                                                 MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Supervisor’s Operating Statement for the period ending 4/30/03.
     All ayes.                                                                 MOTION CARRIED

RESOLUTION # 23-2003 – Authorization for Town Clerk’s Office to sell Federal Duck Stamps.  Margaret DeFoe advised that it has become a hassle for hunters to obtain their Duck Stamp and corresponding syllabus from the U.S. Post Office.  The hunters continually complain that there are no syllabuses available for them at the post office to advise them of hunting dates.  The Town Clerk has for the last several years taken it upon herself to get these syllabuses and bring them to the Post Office.  The Town Clerk feels it would be a great benefit for hunters to purchase Duck Stamp at the same time they are purchasing their regular sporting license.  She has looked into and located Amplex Corporation to supply town with Federal Duck Stamps on a consignment basis.  The town board would need to authorize the Town Clerk to sign a consignment agreement with Amplex Corporation for the sale of Federal Duck Stamps.  The town board could also authorize a reasonable fee for the processing of these stamps.  On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was
ADOPTED: AYES–4 NAYS–0
     RESOLVED that the Galway Town Board authorize the Town Clerk to sign a consignment agreement with Amplex Corporation for the sale of Federal Duck Stamps, an additional $1.00 per stamp will be charged by Town for processing.   
     All ayes.                                                                 MOTION CARRIED

RESOLUTION # 24-2003 – Authorization for town attorney to do the required paperwork to allow for a public hearing to be held establishing Local Law # 1-2003- A moratorium on multi family dwellings until the zoning subcommittee has finished their work on the zoning law.  If Attorney Horigan can complete required paperwork in time to allow for legal notice, board would like to hold public hearing at 7:00 p.m. on June 10, 2003 before regular Town Board Meeting.  On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was
     ADOPTED:            AYES – 4        NAYS – 0
     RESOLVED that the Galway Town Board authorize the scheduling of a public hearing on June 10, 2003 at 7:00 p.m. at Town Hall for the purpose of Establishing Local Law # 1-2003 – A moratorium on multi family dwellings until the zoning subcommittee has finished their work on zoning law.  Public hearing contingent on Town Attorney Horigan completing wording needed for legal notice & proposed Local Law.   
     All ayes.                                                                 MOTION CARRIED

RESOLUTION # 25-2003 – Authorization for Supervisor to sign service contract with Buhrmaster Energy Group for Library furnace cost $189.00.  On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED:  AYES – 4  NAYS – 0
     RESOLVED that the Galway Town Board authorize the Supervisor to sign a service contract with Buhrmaster Energy Group for the cleaning & servicing of the Library furnace in the amount of $189.00 per year.

     All ayes.                                                                 MOTION CARRIED

Other Business

RESOULUTION # 26-2003  - Authorization for Highway Superintendent to place STOP sigh at exit to Town Complex.  On a motion of Councilman Topper, seconded by Councilman Quinlan the following resolution was ADOPTED:  AYES – 4  NAYS – 0
     RESOLVED that the Galway Town Board authorize the Highway Superintendent to place a STOP sign at the exit to Town Complex. 
     All ayes.                                                                 MOTION CARRIED

Rodger Chase advised that the Cemetery sign was down on Welch Road & Jockey Street.  C.W. Hansen will take care of sign problem.   

Councilman Quinlan advised that the next meeting of the Zoning Review Committee will be tomorrow night at 6:30 p.m. here at Town Hall.  They have definitions just about completed.  Town Clerk will put copies of these proposed changes in all Town Board Members box for review.           

Councilman Quinlan made a motion, seconded by Councilman Topper to adjourn the meeting at 9:02 p.m.
     All ayes.                                                                 MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk