REGULAR MEETING
JUNE 10, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch Councilman Charles Quinlan

OTHERS PRESENT: M. Kopper; R. Chase; P. Dobo; N. Cayey; A. Gaudreau; A. Gaudreau; K. Parker, Gazette Reporter; C.W. Hansen, Highway Superintendent; T. Killeen, Assessor; J. Sivik, Deputy Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Topper to approve the minutes of the May 13, 2003 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Deputy Clerk advised that board members were given a copy of the building department permit report covering 1/1/03 to 5/31/03. Letter received from Sandra Foster advising that they were renewing their liquor license with state for the Village Pizzeria. Correspondence from New York State Board of Real Property Services advising that they established a tentative 2003 State equalization rate of 91.00 for our municipality. Letter received from Senator Hugh Farley in response to email from Supervisor Hargrave regarding speeding cars on Route 147. Senator Farley stated that he would contact NYS Police Superintendent James McMahon regarding town’s concern with speeding cars on Route 147. Carbon copy of letter sent to James McMahon, Superintendent for NYS Police from Senator Hugh Farley requesting a review of town’s concern with speed of drivers on Route 147, especially near the school. Supervisor Hargrave advised that the school crossing guard had concerns with speed in school zone. Supervisor Hargrave has been in contact with Sheriff’s Department; State Police; Senator Farley’s office and Assemblyman James Tedisco’s office regarding this concern.

Privilege of the Floor – Supervisor Hargrave requested that anyone speaking give name and address and keep comments to five minutes. C.W. Hansen requested that board look into microphone system in next year’s budget. Audience would then be able to hear clearly what is being said.

COMMITTEE REPORTS: Library – M. Kopper stated that Sara will be meeting with every class in Elementary School to discuss summer reading program. She will assure students that mandated reading material required by school will be available at Library for their use. Summer special events list will also be sent home with children before the end of school. They have a full calendar of special summer events planned. Assessor – T. Killeen stated that Grievance Day was quiet with only four complaints. Advised that Deputy Clerk stated in correspondence that State had accepted assessor’s level of assessment as the equalization rate for school tax purposes. County & Town – Supervisor Hargrave stated that on a county level, 50^th Anniversary of Korean War celebration was held to honor Veterans on May 31^st at SPAC. Supervisor Hargrave stated that he attended this very nice program and handed out programs. On June 21^st the county & city of Saratoga will put on a 50’s dance at City Center. Radio tower project is still up in the air. County Fire Advisory Board has suggested they go with satellite communication. This will be looked into by one of the vendor that bid on contract. Resident Peter Dobo is an amateur radio operator and discussed with board the use of nodes for radio system. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper stated that the cleanliness of fields is better this year than in the past. Highway Superintendent is waiting for “No Littering” signs; once they are received he will put them up at ball field. Supervisor Hargrave stated that he had two contractors in to look at roof, they will be giving quotes to do repairs suggested by Architect & Engineer. Public Affairs – No Report. Highway – C. W. Hansen stated that all 4,800 yards of winter sand is in. Bridge should be paved tomorrow, and opened as soon as guard rails have been installed. Last month on West Galway Road highway department picked up a truck load of dumped tires. Highway department has now received a call that building debris has been dumped in this area. Last month “NO DUMPING” sign was erected by highway department in this area. Four bags of garbage were dumped on Graves Road several weeks ago. Highway Superintendent rummaged thru bags and was able to find a name, which he gave to NYS Trooper. Trooper contacted resident and got her to go and pick up garbage. Last week Highway Superintendent Hansen attended the Cornell Road School. One of the main items discussed was the need for all municipalities to have a written personnel policy. Bill suggested that a booklet be made up for new employees with contract; town policy; drug & alcohol testing law & drug free workplace information to be given when hired.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that Mary & Daniel Baxter received approval for a two lot minor subdivision on McConchie Road. Lot line adjustment was approved between lands of Edward & Donna Linville and Michael & Diane Van Wart on Jockey Street. Lot line adjustment was approved between lands of Douglas Seholm & Andrew Hathaway & Karen Hanna on Consaul Road. Large portion of meeting was spent on the application of Trevor & Lisa Downie for a proposed multi-family dwelling on Jockey Street & Ballston/Galway Road. The Downie’s are requesting eight 2 bedroom apartments on 3.9 acres. This application is at a very preliminary stage. Board has laid out for applicant requirements needed to move forward with proposal. Planning Board will be discussing many different issues with attorney & engineer regarding this proposed project. Mr. Gutto misplaced original maps on his subdivision. Board discussed what date to stamp replacement maps. They determined that Chair should stamp & sign new drawings stating replacement set. Mr. Gutto will then have the 62 days from the date the Chair originally signed maps to file a copy with the county. Chairman will check with Attorney Peter Reilly to make sure this is the correct way to handle situation. Former subdivision by the National Housing Corporation on Armer Road took up large portion of meeting. This was an approved subdivision from several years ago. Current deeds for these properties lack the language granting easement rights for driveways as approved by planning board. Chairman & Attorney Reilly are researching action needed to be taken regarding this matter. Board did however; approve the request of Eric Connolly to deviate from the previously approved “Hunter Crest” subdivision map by approving a driveway cut from his lot directly onto Armer Road, contingent upon review and approval of said driveway cut by town highway superintendent. Councilwoman Sutch questioned why this was not noticed by county when deeds were filed? Councilman Tillson stated that this will need to be looked into. ZBA – No Report. Youth - Councilman Topper stated that the youth soccer program is in its last week. There were 188 children participating in soccer program this year. Youth culture is looking at two song fest programs to be held on the village green the 3^rd week in July & 2^nd week of August. Family Fun Day will be held here at Town Hall on Saturday, June 14^th from 1-4 p.m. Five Junior Rifle Team Members competed in finals held in Rotterdam. Mark Saltsman received Championship level. Zack Saltsman received All Honors in Sub-Junior Class. Heather Tillson; Trevor Gilday; Kevin Gasper & Zack Saltsman all made the Adirondack Team. Karate will be either moving outside school for summer program or using the Girl Scout Camp. Summer swim sign-ups will take the first 48 children on a first come first serve basis. This program will run from August 11^th -22^nd at the Girl Scout Camp. Summer Recreation program will be held at school again this year. Donna has not had a response on any grants with regards to the Summer Recreation Program. She may need to make some cuts to programs and staff if she is not successful on grant requests. Senior Citizens – Councilwoman Sutch stated that there were 40 seniors in attendance at the last meeting. Their annual picnic will be held on June 19^th at the Broadalbin American Legion. They will participate in the Providence Fire House Rummage Sale next month. Two trips that are currently planned are one on July 24^th to Holiday Inn in Kingston and the other an overnight to Mystic, CT in October. Saratoga County Chamber of Commerce will hold a program, “Grey to Green”, a senior citizen job seminar to be held July 2nd at the Saratoga Holiday Inn.

MOTIONS AND RESOLUTIONS

Councilman Topper made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (A) dated 5/15/03 thru 6/9/03 for a total of $21,762.96.
All ayes. MOTION CARRIED

Supervisor Hargrave advised that there was a payment to Mohawk Pathways Girl Scouts for rental of camp for swim program in this abstract. Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (B) dated 5/15/03 thru 6/9/03 for a total of $3,731.71.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Highway Abstract of Vouchers (DA) dated 5/15/03 thru 6/9/03 for a total of $25,670.84.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DB) dated 5/15/03 thru 6/9/03 for a total of $9,439.68.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 5/15/03 thru 6/9/03 for a total of $89.32.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 5/31/03.
All ayes. MOTION CARRIED

RESOLUTION # 27-2003 – Appointment of Judy Ralston to the Planning Board effective 7/1/03, term to expire 7/1/10. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES–5 NAYS–0
RESOLVED that the Galway Town Board appoint Judy Ralston to the Planning Board effective 7/1/03, for a seven year term to expire 7/1/10.
All ayes. MOTION CARRIED

RESOLUTION # 28-2003 – Authorization to except the $7,700.00 bid from Arthur Keller for the 955 K Traxcavator. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board except the bid from Arthur Keller in the amount of $7,700.00 for the 955 K Traxcavator.
All ayes. MOTION CARRIED

RESOLUTION # 29-2003 – Authorization for permanent appointment of Ronald Spraker as motor equipment operator, rate of pay to be $15.71 per hour. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the permanent appointment of Ronald Spraker as motor equipment operator, rate of pay to be $15.71 per hour .
All ayes. MOTION CARRIED

RESOLUTION # 30-2003 - Authorization for Highway Superintendent to put Dodge Pickup truck out for bid. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Highway Superintendent to put Dodge Pickup truck out for bid, minimum bid requirement of $8,400.
All ayes. MOTION CARRIED

RESOLUTION # 31-2003 - Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase DA5120.4 $25,000.00 Bridges
Decrease DA909.4 $25,000.00 Fund Balance
(carry over from last year)
Supervisor Hargrave stated that $22,000. has been paid out to date on bridge project.
All ayes. MOTION CARRIED

Other Business: Supervisor Hargrave stated that Camp Road request from Andrew McPherson last month needs to be addressed by board. Councilwoman Sutch stated that the property owner in this area had no problem with highway department. Highway Superintendent stated that town is under no obligation to do anything regarding this complaint, since it doesn’t involve Mr. McPherson’s property. State Police have had to visit Mr. McPherson at the request of Highway Superintendent since last meeting due to Mr. McPherson’s alterations of town road himself. Board decided that no action was required by town at this time regarding request of Mr. McPherson to change plowing pattern or road configuration on Camp Road.

RESOLUTION # 32-2003 – Camp Road plowing/reconfiguration request of Andrew McPherson. On a motion of Councilman Tillson, seconded by Councilman Quinlan the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to write a letter to Albert McPherson, stating that the board has determined no action is needed by town at this time regarding his request to change plowing pattern or configuration of Camp Road.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that he received letter from Department of Energy regarding large piece of land they own in town. Supervisor Louis Gnip, Town of Milton will act as go between Department of Energy and towns & school districts involved in request for payment in Lieu of Taxes. Letter was sent by Supervisor Hargrave to Town of Milton authorizing Supervisor Gnip to act on Town of Galway’s behalf regarding this action.

Supervisor Hargrave stated that the Town Clerk had Bruce Cadman from General Code in to give a demonstration of their Laser Fiche document imaging system software program. Copy of proposal was given to all board members for their review. Supervisor Hargrave stated that program set up would be around $8,000. with yearly maintenance of $560. per year there after. Clerk is looking to have all typed minutes scanned by General Code and placed into program for quick retrieval purposes. Clerk’s office would process minutes on computer and maintain new minutes in this program. This program could be expanded to any department records in town hall by clerk’s office. It could then be viewed and retrieved by other departments as well at a cost of $600. per user. Board discussed possibilities available for retrieval with this program. Board would like Bruce Cadman to give demonstration of program at a board meeting.

Dick Lane had previously requested an outside faucet at library; Supervisor Hargrave asked that board address this request. Mary Lynn Kopper stated that no outside water is available currently at library. Furnace room is available from outside; Councilman Topper stated that may be a better option for faucet to keep from freezing during winter. Councilman Topper requested that if library decides that they want to pursue having faucet installed, they have it installed in furnace room.

Board went into discussion regarding purchase of Asphalt Zipper. Purchase price just under $71,000 or lease little over $80,000. for five years. Annual in advance payments for leasing purposes $16,330. and annual in arrears $17,550.

RESOLUTION # 33-2003 – Authorization to lease Asphalt Zipper. On a motion of Councilman Quinlan, seconded by Councilman Tillson the following resolution was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Leasource Financial Service for the lease/purchase of an Asphalt Zipper, Model AZ-480 with high powered reclamation attachment, John Deere 185HP TD engine, magnum duty planetary, trailer, spraybar, extra bits, blocks and bit puller in a annual in advance payment of $16,330. to be taken from Account #: DA9950.9.
All ayes. MOTION CARRIED

Highway Superintendent, Hansen stated that board requested that he get prices on 60’ x 120’ building, pricing came in at $330,000. with some electricity, heat & four doors. Hansen believes he should contact town engineer and have him design a wood building he feels price should come in between $130,000. & $140,000. Would like authorization for Highway Superintendent or Supervisor to contact engineer regarding this proposal.

RESOLUTION # 34-2003 - Authorization for Highway Superintendent to hire Town Engineer to design and give cost estimates for additional highway garage building. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0|
RESOLVED that the Galway Town Board authorize the Highway Superintendent to hire the Town Engineer regarding the design and give cost estimates for additional highway garage building.
All ayes. MOTION CARRIED

Supervisor also discussed need for new garage doors in current highway department building.

Councilman Topper made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 9:00 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk