ORGANIZATIONAL MEETING
JANUARY 2, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 6:18 p.m.  The following Town Board Members were present:

PRESENT:       Supervisor George Hargrave                 Councilman Michael Tillson Councilman William Topper                       Councilwoman Susan Sutch Councilman Charles Quinlan

OTHERS PRESENT:   M. DeFoe, Town Clerk.

Pledge to the Flag

Communications – None.

Discussion of Resolution # 1-2003 – Councilwoman Sutch stated that changes had been made to Town Property procedures in Policy 1 with reference to forms that are no longer being used.  Changes were also made to section of Policy # 1 referring to attendance at conventions, conferences and schools to all reimbursement for non-mandated attendance is limited to maximum of $1,000.  Changes to Policy # 2 page 3 under # 6, omitting officials limitation to one convention, conference or school in single calendar year at Town expense.  Under # 7 on same page 3 advance amount changed to $1,000.  Supervisor Hargrave will talk with new physician in town, Eric Klausner, M.D. to see if he would be interested in becoming health officer for town.  Policy can be amended later if he is interested in position.  Will get correct language from Town Insurance Company for Policy # 3 regarding insurance requirement.  Scheduling field usage will be done with Town Clerk on a first come first serve basis.  Cover letter will be sent to all soccer organizations that use field advising them of new procedure prior to the start of field sign up requirement. 

RESOLUTION # 01-2003 – Adoption of Town Policy #’s 1, 2 & 3.  On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED by roll call vote:
Supervisor George Hargrave - Aye                   Councilman Michael Tillson – Aye
Councilman William Topper – Aye                    Councilwoman Susan Sutch – Aye
Councilman Charles Quinlan – Aye
     All ayes                                                                               MOTION CARRIED
     WHEREAS, certain necessary actions are required for the Town Government to be formally organized to function legally and maintain a continuity of government, be it adopted and made a part of these minutes.

 

 

 

Other Business – Councilwoman Sutch requested that letter be sent to all soccer organizations advising them of current change in field usage sigh-up requirement.  Councilwoman Sutch also requested that a letter & copies of the revised Town Policies be distributed to all department heads advising them that changes had been made to policies. Town Clerk attaches policies to organizational meeting minutes.     

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to adjourn the meeting at 6:56 p.m.
     All ayes.                                                                  MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk