REGULAR MEETING
DECEMBER 9, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:36 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilman William Topper Councilwoman Susan Sutch
Councilman Charles Quinlan

OTHERS PRESENT: P. Dobo; M. Kopper; C.W. Hansen, Highway Superintendent; M. DeFoe, Town Clerk; E. Keeler & P. Keeler, Historian arrived late .

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Quinlan to approve the minutes of the November 12, 2003 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk advised that correspondence was received from Time Warner Cable advising of price increases effective January 1^st 2004. Letter addressed to Joseph Ritchey, Saratoga County Commissioner of Public Works from William Logan, Regional Traffic Engineer for NYS acknowledging receipt of speed limit reduction request for Lake Road; Consaul Road; Welch Road & Shaw Road. Certificate of Completion from the Unified Court System of NY by Donald E. Clemens & Richard W. Wieland for the Continuing Judicial Education Program.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – M. Kopper stated that new Library hours will be Monday 10-4; Tuesday 10-12; Wednesday 3-8; Thursday 3-8 Friday 3-6 & Saturday 10-12. Their annual report and January newsletter are underway. Statistics on 2003 summary will be available at next board meeting. Assessor – No Report. County & Town – Supervisor Hargrave stated that budget will be approved tomorrow. They are looking at a budget of $189 million with no tax rate increase. Meeting will take place tomorrow at county at 4:45 p.m. They are still working with APA on tower project; next meeting is set for January 27, 2004. Final application with APA should be filed sometime in February. County will hold their organizational meeting on 12/31/03. Fred Acunto will be sworn in at that time as Chairman of the Board. Mary Ann Johnson will become Chairwoman of Law & Finance, which will make her next in line for Chair of Board. Town newsletter articles are due by 12/26/03. Town Clerk advised that Town Hall is closed on that Friday; articles will need to be put in mail slot or Councilman Tillson’s mail box at Town Hall. Town budget has increased money to run town, but requiring less money in taxes. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper stated that he had put together a summary of estimated costs for Phase II of the athletic playing field project. He gave all board members copies of summary. Proposal is for playing fields, with a walking, jogging & skating trail and an outside basketball court/ice skating rink. Estimated cost for project is $289,800.00. Councilman Topper would like proposal sent to appropriate individuals to see if there is any grant money or member money available to help fund project. Historian – No Report. Highway – Highway Superintendent, C.W. Hansen stated scrap metal is usually hard to get rid of. Scrap prices are up and they have done some cleaning. He has received over $300.00 in cash for scrap metal. Town Clerk gives Highway Superintendent receipt for this cash and turns funds over to bookkeeper to be put in appropriate account. Bill Hansen stated that he had hired Karl Hoegemann to replace Jim Andrus. Bill Hansen discussed his concern with board on plow trucks rusting and the effect rust has on their electrical systems. Newer trucks have the entire engines electronically controlled. Public Affairs – No Report.

LIAISON REPORTS: Planning Board – No Report. ZBA – No Report. Youth – Councilman Topper gave a recap of participation numbers for fall soccer and rifle team. 1^st Night drawing for tickets will be held on 12/12/03. Baseball contract was received and copied to board members. Question came up at youth commission meeting about possibly having a soda machines at Town Hall & Highway Department, company pays up front for cost & commissions. C.W. Hansen stated that he just purchased a bottled water cooler for Highway Department. The Town Hall & Highway Department water is tested regularly and has had no problems. However, the water is very silty. Board didn’t feel soda machine would generate enough to bother with. Senior Citizens – Councilwoman Sutch stated that the seniors have completed all their trips for this year. Their annual Christmas party will be held at C & R Restaurant next week. Historian - Phyllis Keeler wanted to thank Dave Bixby for all the work he has done for Town Historians office. Deputy Historian, Tom Cwiakala has given a lot of time to their office. Great deal of work has been accomplished in the Historian’s office this year. If you are working on genealogy or know someone who is, stop and look at these files. They have had people from all over the USA in the last six months to refer to their books when trying to locate family members.

MOTIONS AND RESOLUTIONS

RESOLUTION # 68-2003 – Authorization for Supervisor to attend the Association of Towns meeting in NYC. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to attend the Association of Towns meeting in New York City from February 15^th thru 18^th , 2004 at a cost not to exceed $1,000, to be taken from Account #: A1220.4.
All ayes. MOTION CARRIED

RESOLUTION # 69-2003 – Budget Adjustments. On a motion of Councilman Quinlan, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A3310.1 $1,000.00 Traffic Control
Decrease A1909.4 $1,000.00 Contingency
(school traffic lights)

Increase A1420.4 $205.00 Attorney CE
Decrease A1450.4 $205.00 Justices
(lawsuit Lake Road)

Increase A1620.4 $2,400.00 Buildings
Decrease A909 $2,400.00 Fund Balance
(building work)

Increase A9010.8 $2,450.00 State Retirement
Decrease A1990.4 $2,450.00 Contingency

Increase B9010.8 $400.00 State Retirement
Decrease B8010.4 $400.00 Zoning

Increase DA9010.8 $1,000.00 State Retirement
Decrease DA1910.4 $1,000.00 Unallocated Insurance

Increase DB9010.8 $11,300.00 State Retirement
Decrease DB5110.4 $11,300.00 General Repairs
(Unexpected State Retirement bill received for over $19,000.00)
All ayes. MOTION CARRIED

Supervisor Hargrave advised that the anticipated State Retirement figures are estimated at about $44,500 for the next five years.

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (A) dated 11/12/03 thru 12/9/03 for a total of $35,529.52.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 11/12/03 thru 12/9/03 for a total of $5,531.90.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 11/12/03 thru 12/8/03 for a total of $16,567.14.
All ayes. MOTION CARRIED

Supervisor Hargrave stated that the DB Abstract had a correction, reducing abstract $90.00. Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 11/12/03 thru 12/8/03 for a total of $35,671.92.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the Lighting District Abstract of Vouchers (SL) dated 11/12/03 thru 12/5/03 for a total of $109.49.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to table the November 2003 Supervisor’s Operating Statement until the 12/30/03 meeting.
All ayes. MOTION CARRIED

RESOLUTION # 70-2003 – Library Appointments. Supervisor Hargrave outlined letter received from Mary Lynn Kopper, President of the Galway Public Library Board of Trustees inviting board to approve new officers as of 2004. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED:
AYES- 5 NAYS - 0
RESOLVED that the Galway Town Board make the following appointment to the Galway Public Library Board of Trustees: Janet Johnson, President term 1/1/04 to 12/31/05; Catherine Brown, Vice-President term 1/1/04 to 12/31/05; Jeanne Frank & Harry Moran, Members of the Board of Trustees terms 1/1/04 to 12/31/08.
All ayes. MOTION CARRIED

RESOLUTION # 71-2003 – Baseball contract. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign the baseball contract with date changed to 12/03 in the amount of $1,500.00 to be taken from Account #: B7310.4.
All ayes. MOTION CARRIED

Other Business:

Supervisor Hargrave stated that next year the Town Hall ceilings will be fixed and inside of building painted. Before this is done, the floors need to be cleaned and sealed properly. Supervisor Hargrave contacted (8) cleaning outfits regarding floor care. Only two of the eight companies had someone come and look at Town Hall floor project, the others were not interested in coming to this area for one client. Service Master came out on Thursday, Supervisor Hargrave has called him three times for quote, has not responded to date. Angelina from Angelina’s Indoor-Outdoor Cleaning was the only one to come and look at proposed project and actually give us a quote. She also stated that she would train Kristy on maintenance of mops and floor. Angelina doesn’t anticipate that this process would need to be done again for another four years.

RESOLUTIION # 72-2003 – Floor cleaning service. On a motion of Councilwoman Sutch, seconded by Councilman Topper the following resolution was ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to retain the services of Angelina’s Indoor-Outdoor Cleaning for a one time striping & waxing of floor and cleaning of Town Hall at a cost of $1,361.00 to be charged to Account #: A1620.4.
All ayes. MOTION CARRIED

Supervisor Hargrave discussed the request from the Justice office for installation of a buzzer on front door. Supervisor Hargrave discussed this with the company that does Town’s fire alarm system, and they estimated portable system with option of turning on & off $736.00. Board discussed the need for this request and some possible options. Supervisor Hargrave felt his computer should be upgraded prior to this Justice request. Supervisor’s computer appears to be the cause of ongoing internet problems at Town Hall. Board discussed different office computers here at Town Hall and which ones were next in line for updating. Councilman Tillson stated that if the board was not interested in upgrading the computers at this time they should at least consider upgrading the operating system. Document imaging program was authorized in budget for installation in 2004.

Councilman Tillson made a motion, seconded by Councilman Quinlan to adjourn the meeting at 8:18 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk