REGULAR MEETING
AUGUST 12, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson Councilwoman Susan Sutch
Councilman William Topper – Arrived late at 7:40 p.m.

ABSENT: Councilman Charles Quinlan

OTHERS PRESENT: B. Cadman, Representative for General Code Publishers; M. Kopper; P. Dobo; S. Pandori; D. Sowle; A. Gaudreau; P. Keeler, Historian; C.W. Hansen, Highway Superintendent; T. Killeen, Assessor; K. Parker, Gazette Reporter & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilwoman Sutch, seconded by Councilman Tillson to approve the minutes of the July 8, 2003 meeting as submitted.
All ayes. MOTION CARRIED

A motion was made by Councilwoman Sutch, seconded by Councilman Tillson to approve the minutes of the July 22, 2003 special meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk read email message to Supervisor Hargrave from John Bienkowski requesting the Town purchase “Welcome to Galway” signs similar to those in Charlton. Mr. Bienkowski also requested that newsletter arrive more timely to correspond with upcoming events listed in newsletter. Board members were given copies of letter received from William Goetz of Jockey Street advising them of his concerns with police response time in Town. Supervisor Hargrave faxed a copy of letter to Sheriff’s Department upon receipt of letter.

Presentation by Bruce Cadman of General Code Publishers - Bruce went over document management system available to Town thru General Code. He explained how the Laser Fiche document-imaging system worked, and how the entire town hall could benefit from this program. This system takes images of documents from either scanned paper or imported electronic files and stores them in file structures similar to a file tree found in Windows Explorer. The images can then be translated from pictures into text using the OCR utility. This then allows full-text search of documents. Laser Fiche also provides document templates for searching handwritten or non-textural documents such as architectural plans or maps. Once stored, individuals throughout town hall can access the documents. The images that are stored in the system are exact copies of the original paper documents and cannot be altered once they are scanned. Current proposal is for one full user and one retriever license. Laser Fiche full user licenses enable users to add or manipulate documents in the database. Retrieval users can view, print and email documents from the database.

Privilege of the Floor – Donna Sowle, from Youth Commission works with Summer Recreation Program and Youth Referral Services. There was a great turn out for summer recreation this year, 80-85 youth per day attending. These large numbers put a burden on budget. The Town has been receiving grants to help out with these programs for several years now, and this year due to the state budget not passing yet; these funds have not yet been received. Donna was able thru budget adjustment to use money left over from a previous grant to take care of these money constraints. Donna requested that Town Board Members contact Senator Joseph Bruno, Senator Hugh Farley & Assemblyman James Tedisco, all of which have been very supportive in the past and let them know how much our Town appreciates their support in the “Community Youth Prevention Investment Project Grant”.

COMMITTEE REPORTS: Library – S. Pandori stated that most of the summer they concentrate on children’s programming. There are currently 127 students enrolled in the summer reading program. Summer reading bags, provided by Ballston Spa National Bank have gone out 324 times so far with 1,620 books being circulated thru these bags since the end of school. In July they circulated over 3,000 books, which is a 30% increase over last July. They have had some special programs this summer; the children’s Librarian from Corinth was in and did a program with picture books made from songs. A retired teacher did a poetry workshop; the children wrote and illustrated their own poems. Tall Tales of the Adirondacks & Catskills was another program where the children read tall tales & illustrated with black and white drawings. The Tang Teaching Museum will be in on Monday to do a workshop on abstract art. On Monday the 23^rd they will have an art party to wrap up the summer reading program. Children will be given certificates and a book for their participation in reading program. Assessor – No Report. Historian – P. Keeler stated Archives week will be celebrated October 5^th thru 12^th throughout New York State. Saratoga County will concentrate on their museums and historic sites in county, towns & villages. Story boards will feature these sites, highlighting hours, collection & a brief history. Public Safety – Councilman Topper had concerns regarding letter from resident regarding 911 responses. Supervisor Hargrave stated that copy was faxed to Sheriff’s Department. Resident did not state in letter what type of emergency he had when contacting 911. Property – No Report. Buildings & Grounds – Councilman Topper questioned status on new building project? Highway Superintendent Hansen stated that he would like to notify the engineer as soon as possible regarding boards decision on building so engineer can begin working on the design. C.W. Hansen felt town would get better price on building if it was bid out to do as winter work. County & Town – Supervisor Hargrave stated County & Town have both been very quiet. Celebration for Korean War Veterans went off very well. Budget process will begin soon. Department heads has been given worksheets for next year’s budget. Workshops will need to be scheduled. Public Affairs – No Report. Highway – C. W. Hansen stated that the new zipper is working great. Highway Department is about 500 feet short of completion on 1.7 miles of road with new zipper on Shaw & Welch Roads. They ran out of teeth for zipper, will complete road tomorrow. New process took about 3 days vs. old way of 2-3 weeks. C. W. Hansen feels roads in the past did not hold up well due to the fact material was not pulverized & compacted sufficiently. Zipper is doing both. Blacktop is scheduled for September. Surcharge on blacktop was $1.68 per ton at beginning of summer; it is down to $1.25 per ton this month. C. W. Hansen stated that 4 signs in town were knocked down last night on Hermance Road from Route 147 to Jockey Street. The vehicle actually drove up onto signs and knocked it over. Sand pile will be pushed up at highway garage to help prevent frost chunks. Mower is scheduled to be purchased on capitol plan next year, should put this out for bid in November or December of this year. Bill discussed some options for mower. This will have no impact on budget. Would like to keep $4,500 in mowing account. If highway department can’t do mowing themselves, project could be farmed out. Hansen would like to see road mowing two times per summer.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that George & Dorothy Sherman’s maps were not received in time for action to be taken on their 2 lot subdivision on Bliss Road. Robert Eaton/Wayne Sheets received approval for a lot line adjustment/annexation between lands of Robert Eaton and lands of Wayne Sheets located on Perth Road. Brian Wemple received classification for a four lot subdivision on Ridge Road & Crooked Street. Randy Elliott & Kelly Delaney-Elliott were in for a preliminary review/classification regarding their property on Armer & Ballston-Galway Road. This property was last subdivided in 1995; therefore, this will now be a minor subdivision. Under privilege of the floor Robert Bowe stated that the subdivision approved by town for Gutto was somehow filed at county under Colonial Indemnity Insurance as the owner. Mr. Bowe questioned how this could have occurred? Chairman Weber stated that this would need to be researched. Youth - Councilman Topper stated that he was out of town for this month’s meeting. Donna’s summer recreation program ended last week and the summer swim program began yesterday. Donna stated that the concert in the park had over 100 people in attendance. ZBA – Councilman Quinlan was absent but note from him states no ZBA meeting in July. Next meeting of the Zoning Review Committee will be Wednesday, August 20^th at 6:30 p.m. here at Town Hall. Senior Citizens – Councilwoman Sutch stated that she attended the July 17^th meeting of the senior citizens with about 35 members in attendance. The seniors still have many trips planned thru November. Councilwoman Sutch stated at meeting, one senior advised her of her concern with lines on Sacandaga Road after paving. She felt the no passing line should be extended to the Dug Out in the southerly direction, and to playground in northerly direction. Highway Superintendent Hansen agreed with this and felt formal letter needed to be sent to DOT regional office in Saratoga requesting this.

MOTIONS AND RESOLUTIONS

RESOLUTION # 44-2003 – Budget Adjustments. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED:
Ayes – 4 Nays – 0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase A1680.4 $1,200.00 Data Processing
Decrease A1410.401 $ 700.00 Town Clerk
Decrease A1430.401 $ 500.00 Personnel
(maintenance on software)

Increase A3310.4 $500.00 Traffic Control
Decrease A3510.4 $500.00 Animal Control
(Crossing Guard salary was increased)

Increase DA5120.4 $2,000.00 Bridges
Decrease DA909 $2,000.00 Fund Balance
(Final payment on bridge)

Increase DA5130.2 $16,780.00 Machinery
Decrease DA909 $16,780.00 Fund Balance
(Zipper)
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 7/9/03 thru 8/8/03 for a total of $10,517.84.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 7/9/03 thru 8/8/03 for a total of $8,729.31.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 7/9/03 thru 8/8/03 for a total of $24,103.56.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 7/9/03 thru 8/8/03 for a total of $7,046.92.
All ayes. MOTION CARRIED

Councilman Tillson made a motion, seconded by Councilwoman Sutch to approve the Lighting District Abstract of Vouchers (SL) dated 7/7/03 thru 8/8/03 for a total of $87.50.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 7/31/03.
All ayes. MOTION CARRIED
Councilwoman Sutch thanked Supervisor Hargrave for the revised format on supervisor’s report.

RESOLUTION # 45-2003 – Accept $2,400.00 quote from Haley Bros. Inc., to install a fence between the playing field parking lot and the veterinarians land. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES–4 NAYS–0
RESOLVED that the Galway Town Board accept the bid of $2,400.00 from Haley Bros. Inc., to install a fence between the playing field parking lot and the veterinarians land to be charged to Account #: A7989.4 playing fields.
All ayes. MOTION CARRIED

RESOLUTION # 46-2003 – Authorization for Supervisor to sign agreement with Culligan for a water conditioner for the Galway Library for $3,713.00. Supervisor Hargrave stated that the water was tested and results were positive for ecoli. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES- 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign an agreement with Culligan for a water conditioner for the Galway Library in the amount of $3,713.00 to be charged to Account #: A1620.4 Buildings.
All ayes. MOTION CARRIED

RESOLUTION # 47-2003 – Amend Supervisor error in Resolution #40-2003 amount to lease Zipper should be $16,779.50 not $16,330.00. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board amend Resolution #40-2003 amount to lease Zipper should be $16,779.50 not $16,330.00.
All ayes. MOTION CARRIED

Other Business:

RESOLUTION # 48-2003 - Supervisor Hargrave stated that he had an Orkin man take care of a bee & ant problem here at Town Hall. Town Clerk stated that since she has been here there has been an ongoing ant problem in main meeting room. Supervisor stated since Orkin was here there has been no ants. The initial charge was $225.00, and they will come every month for $45.00 per month. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign a contract with Orkin, initial treatment amount $225.00 and $45.00 per month there after to be charged to Account #: A1620.4 Buildings.
All ayes. MOTION CARRIED

RESOLUTION # 49-2003 – Supervisor Hargrave stated that the Senior Citizens will be having a band playing here at Town Hall on the 21^st of August at their meeting. He would like to rent a 20’ x 40’ 3 sided tent for this event. The cost would be $430.00. This will be the first week for sporting license sales and it would be more convenient to handle Town business with this setup outside Town Hall. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES - 4 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to rent a tent for use by the Senior Citizens for a band performance to be held outside the Town Hall at their August 21^st meeting at a cost of $430.00 to be charged to Account #: A7550.4 Celebrations.
All ayes. MOTION CARRIED

Supervisor Hargrave stated with reference to the email from Mr. Bienkowski, the signs in Charlton run between $600-$700 a piece. Supervisor Hargrave stated that the Town of Providence will be building a New Town Hall, and has asked Galway to help store some of their documents in the interim. They have also request to use the Town Hall for their Town Board Meeting on the 3^rd Thursday of each month. Supervisor Hargrave stated since this is DA night for court, other offices and conference room could be made available for lawyers to use if needed. He would like to try and help Providence out during this time if possible. Board agreed that this would be appropriate use of Town Hall. Supervisor Hargrave will let Providence know that we are willing to help them out during their building process. Town Clerk stated that she has talked with Providence Town Clerk and she will be coming in to see what space is needed for their records. Town Clerk advised that Providence’s New Town Hall will be a modular. Superintendent Hansen stated that modular is coming from State prison system. Supervisor Hargrave stated that he had given the Town Board copies of the noise law from Clifton Park & Zoning Review Committee a copy of Milton’s law with reference to noise. Supervisor Hargrave stated that he gave the Culligan man Donna Sowle’s name after ecoli was found in Library water. Town Hall water is tested every month. Donna Sowle discussed some concern with need for police patrol in village area. Supervisor Hargrave stated that Town could not do anything with village. He will call DOT tomorrow regarding the need for crosswalks to be painted. Supervisor Hargrave advised Donna that Police will be strictly enforcing speed limit one week per month once school starts.

Councilman Topper made a motion, seconded by Councilman Tillson to adjourn the meeting at 9:04 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,

Margaret L. DeFoe
Town Clerk