REGULAR MEETING
APRIL 8, 2003
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:

PRESENT: Supervisor George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman Susan Sutch Councilman Charles Quinlan

OTHERS PRESENT: K. Parker, Gazette Reporter; M. Kopper; S. Pandori; D. Meager; G. Quirk; T. Killeen, Assessor; M. DeFoe, Town Clerk.

Pledge to the Flag

Moment of Silence

A motion was made by Councilman Topper, seconded by Councilman Quinlan to approve the minutes of the March 11, 2003 meeting as submitted.
All ayes. MOTION CARRIED

Communications – Town Clerk opened bid from Arthur B. Keller for 955 loader, bid $7,700.00.

Insurance Presentation by David Meager & Gene Quirk – Dave gave an overview of town current insurance policies with Round Lake Insurance.
Package Policy: Property: Town Garage, Town Hall & Library Coverage Extensions 2/1/03-2/1/04, $1,718.81
Liability: General Liability, Public Officials & Employment Practices Liability 2/1/03-2/1/04, $5,175.00
Automobile Policy 2/1/03-2/1/04, $13,208.00
Employee Dishonesty 2/1/01-2/1/04, $519.00 Annually
Umbrella Liability 2/1/03-2/1/04, $5,772.00
Disability Benefits Policy 1/1/93-Until Cancelled
Insurance rates are up 12% from last year. The town currently has terrorism insurance coverage at no additional charge. Councilman Quinlan questioned if public officials policy covered volunteers? Dave Meager believes they are covered, he will check on this to make sure. Dave will go over equipment with Highway Superintendent when he returns from vacation. The following items were given for consideration: Youth Accident Medical; Risk Management; Certificate of Insurance; Earthquake; Claims Services; Personnel Issues & AFLAC.

Privilege of the Floor – None.

COMMITTEE REPORTS: Library – S. Pandori advised that the Friends of the Library have used some of the money they raised from fundraisers over the past year to purchase some new items for library. They purchased a digital camera, colored copier/scanner/printer for public use & they are purchasing new bases for shelving units. The library is reorganizing again to accommodate additional shelving. They are advertising for a part time library clerk for 10 hours per week to start in May. Sara will be meeting with the Elementary Building Team at school on Thursday, to work together to promote the summer reading program. On Saturday the 12^th, Sara will be reading stories at breakfast with the Easter Bunny held at school and sponsored by the Galway Lioness. Assessor – T. Killeen advised that he would be adding 17 new homes to the assessment rolls this year, at a total assessed value of 2.3 million. He had property cards for board to review new homes. County & Town – Supervisor Hargrave stated that on Friday at 1:00 p.m. in building 5 at the county they will hold a celebration, National Submarine Day Remembrance Ceremony. It has been 103 years since the first submarine was launched. They will ring a bell for each submarine lost in war. In July the county will honor all the Killed in Action Korean War Veterans for the county. The City of Saratoga Springs will have a celebration at City Center honoring Korean War Veterans in June with a band. County will hold their Veterans program at Saratoga Performing Arts Center. On a Town level, Supervisor Hargrave stated that the Highway Superintendent closed the Hermance Road Bridge and the Supervisor declared a State of Emergency. They are currently in the process of replacing the bridge at a cost of about $22,000. The bridge on Parkis Mills Road will need to be addressed within the next couple of years. Funding reserve will need to be setup for Parkis Mills Road Bridge. There will be no impact on budget this year due to the Hermance Road bridge repair, funding will come from the paving funds. The highway department will do a little less paving this year and replace bridge. Public Safety – No Report. Property – No Report. Building & Grounds – Councilman Topper stated soccer teams are getting pulled together. Al Blakely will contact Ron Bolster regarding letter received from the Galway Youth Soccer Club with reference to their field scheduling. Councilman Topper will advise board on outcome. Supervisor Hargrave stated that they had engineers in to review roof problems in Highway Garage & Town Hall. Moisture problem in Highway Garage could be up to 90% corrected by installing an exchanger at a cost of about $20,000. Engineer will send letter regarding highway garage. Jim Mitchell will be having someone come and look at Town Hall roof to see how we can best address leakage problems caused by eye brows & cupola. Board discussed ceiling water problems and possible options. Public Affairs – No Report. Highway – No Report. Historian – No Report.

LIAISON REPORTS: Planning Board – Councilman Tillson stated that the Gutto application took up most of the evening again. The planning board worked extensively on the SEQR part of application and granted a negative declaration. Chairman, David Harrison due to the exposure on project went over one by one every letter, petition or comment received in reference to this project. He explained why or why not the concerns brought up in correspondence were or were not applicable to action in this project. In the end the planning board approved the 4 lot minor subdivision application of Gutto on Lake Road. The application of John Kotraba was scheduled for public hearing next month for a 3 lot subdivision on Shaw & Stanton Roads. Sandra Foster & Joseph Guerrera submitted a site plan review application for a handicap access ramp to their restaurant (The Village Pizzeria) on Route 29. Board determined that no action needed to be taken by planning board for this project. Michael VanWart was in for a lot line adjustment on Jockey Street, with no new lots being created. Board advised that since property is being taken from Linville, they should be applicant. Mr. VanWart can represent applicant with notarized letter giving him this authorization. Wayne Sheets & Robert Eaton received classification for a lot line adjustment on Perth Road. Youth – Councilman Topper stated that the Hip Hop dance session was postponed due to closing of school last week, and rescheduled for this Saturday from 10- 2 p.m. Jazz concert will be scheduled again this year on the village green. Family Fun Day is scheduled for June 14^th from 1-4 p.m. here at Town Hall. Donna Sowle has requested that Supervisor Hargrave make sure the county prizes arrive before the Family Fun Day Celebration. Supervisor Hargrave will discuss this with Wes Carr at county tomorrow. Rifle season is over. Karate had four students advance in rank. The swim program will take place this summer at the Woodhaven Girl Scout Camp on Alexander Road; Jeannine Schwartz will be the swimming instructor. There will be 4 ½ hour lessons with 12 youth in each group ages 6-12. This program will run for two weeks. Supervisor Hargrave stated that he was asked to become a member of the Board of Trustees for the Mohawk Council of Girl Scouts. Pee Wee wrestling finished up this week. They have been attending some tournaments and 75% of students attending have placed in top 4. Summer Recreation Program has been given authorization to use school again this year, unless there is a budget crisis. There will be no overlap in program days for summer rec. & swim program. ZBA – No Report. Senior Citizens – Councilwoman Sutch attended the March 20^th meeting of the Senior Citizens with 34 in attendance. They have five trips scheduled between May and September, and a number of presentations planned for their monthly meetings.

MOTIONS AND RESOLUTIONS

Councilman Quinlan made a motion, seconded by Councilman Topper to approve the General Abstract of Vouchers (A) dated 3/12/03 thru 4/7/03 for a total of $6,627.38.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the General Abstract of Vouchers (B) dated 3/12/03 thru 4/7/03 for a total of $1,763.01.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated 3/12/03 thru 4/7/03 for a total of $43,532.09.
All ayes. MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 3/12/03 thru 4/7/03 for a total of $1,016.82.
All ayes. MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Topper to approve the Lighting District Abstract of Vouchers (SL) dated 3/12/03 thru 4/7/03 for a total of $102.28.
All ayes. MOTION CARRIED

Councilman Topper made a motion, seconded by Councilman Tillson to approve the Supervisor’s Operating Statement for the period ending 3/31/03.
All ayes. MOTION CARRIED

Supervisor Hargrave advised board that the Town had received a credit from Niagara Mohawk of $189.03 for an overcharge on school traffic lights. Town will also receive a credit from Niagara Mohawk for special lighting district overcharge. Supervisor Hargrave will advise board when this is received.

RESOLUTION # 19-2003 Budget Adjustments. On a motion of Councilman Tillson, seconded by Councilman Topper the following resolution was
ADOPTED: AYES–5 NAYS–0
RESOLVED that the Galway Town Board approve the following budget adjustments:
Increase DA5130.2 $129,041.67 Machinery-Equipment
Decrease DA5130.4 $ 81,000.00 Machinery-Parts
Decrease DA889.3 $ 48,041.67 Fund Balance-Reserve for Equipment
All ayes. MOTION CARRIED

RESOLUTION # 20 -2003 – Appointment of Eric G. Klausner, M.D. to replace Stephen Strader, M.D. as Health Officer for the Town of Galway for a two year term to expire 12/31/04, contract amount $1,000. per year. On a motion of Councilman Topper, seconded by Councilwoman Sutch the following resolution was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board appoint Eric G. Klausner, M.D. to replace Stephen Strader, M.D. as Health Officer for the Town of Galway for a two year term to expire 12/31/04, contract amount $1,000. per year.
All ayes. MOTION CARRIED

RESOLUTION # 21-2003 – Authorization for Supervisor to sign service contract with Expanets for telephone system & voice mail at the Town Hall in the amount of $42.54 per month. Supervisor Hargrave stated that Expanets holds the service contract for our telephone system & voice mail at the Town Hall, they called today and advised that our contract is due for renewal at $42.54 per month. Board discussed current telephone system with Supervisor & Town Clerk and determined that system is working very well to address Towns needs. On a motion of Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board authorize the Supervisor to sign service contract with Expanets for telephone system & voice mail at the Town Hall in the amount of $42.54 per month.
All ayes. MOTION CARRIED

Other Business – Board discussed the need for an Uninterrupted Power Source to be installed on telephone system. Supervisor Hargrave advised that he currently has set up an internet account with Staples. Supervisors stated that board members should stop into Town Clerk’s office to check out her new office setup. Councilman Tillson stated that Saturday morning at 9:00 a.m. they will be folding & stapling newsletters if anyone is free. Councilman Tillson stated that he has placed old issues of newsletter on web site for resident reference. Would like to get article from the Lake Association for the summer issue of newsletter. Councilman Topper stated that he would like to have board consider youth accident medical insurance. Board discussed this and agreed that Supervisor could contact Dave Meager at Round Lake Insurance and request information on this type of policy excluding soccer and obtain a policy at a cost not to exceed $500. per year. Board discussed problems with shed at ball field. Councilman Quinlan stated that the Zoning Review Committee has met two more times since the last Town Board meeting. Next meeting is scheduled for April 30^th at 6:30 p.m.

Councilman Topper made a motion, seconded by Councilman Quinlan to adjourn the meeting at 8:43 p.m.
All ayes. MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk