REGULAR TOWN BOARD MEETING
SEPTEMBER 17, 2002
GALWAY TOWN HALL
Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:
PRESENT: Supervisor
George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman
Susan Sutch
Councilman Charles Quinlan
OTHERS PRESENT: S. Pandori; M. Kopper; K. Barkley; P. Keeler; T. Killeen, Assessor; J. Andrus, Deputy Highway Superintendent & M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilwoman Sutch, seconded by
Councilman Topper to approve the minutes of the August 13, 2002 meeting as
submitted.
All ayes. MOTION CARRIED
A motion was made by Councilman Tillson, seconded by
Councilman Quinlan to approve the minutes of the August 22, 2002 special
meeting as submitted.
All ayes. MOTION CARRIED
Supervisor Hargrave presented Kevin Barkley with a certificate of appreciation from the Saratoga County Board of Supervisor’s for his tireless efforts during the aftermath of the September 11, 2001 tragedy.
Kevin Barkley thanked our community on behalf of the Search & Rescue Teams directly involved in the September 11th aftermath for everything we have done to help during this terrible time. They request only that we never forget.
The clerk advised that all board members were given a copy of Building Department Building Permit report for January 1st through July 31st 2002. Correspondence was received from the State of New York Unified Court System Saratoga County Supreme and County Court regarding the small claims assessment review decision for Virginia Kulpa located at 2744 Route 29. Final Assessment Roll $115,000.; Claimed Assessment $90,000.; Decision by Hearing Officer $115,000. Complaint letter received from Margaret Martin regarding several dogs in town location of these dogs were: Route 147 next to post office, 5019 Jersey Hill Road and corner of West Galway Road. Legal Notice placed in the Daily Gazette on August 31, 2002 advising the public of a change in the regularly scheduled Town Board Meeting for September 2002. The meeting was changed from September 10, 2002 to September 17, 2002 at 7:30 p.m. due to the Primary Election.
Supervisor Hargrave stated with reference to the dog complaint, he contacted the Dog Control Officer regarding this complaint. Joseph Button stated that the two dogs next to the post office are chained on their property, even when dogs are lunging they are on their own property. Nothing can be done, dogs are under control. With reference to the dog on Jersey Hill Road and West Galway Road the Dog Control Officer stated that the dog has now been penned. Supervisor Hargrave stated to the best of his knowledge these issues have been addressed and problem resolved.
Privilege of the Floor – None.
COMMITTEE REPORTS: Library – S. Pandori stated they had 109 children participate in the summer reading program. Over the eight week period for the summer reading program those 109 children read over 2,000 books. They are working on rewriting their long range plan and have asked Supervisor Hargrave and the Supervisor’s from our surrounding towns for input. They are hoping to approve the long range plan at their next board meeting. Committees will then be formed to work on these objectives. Some areas they will need to work on will be: 1) Publicity- services available at library. 2) Technology – keeping updated and offering classes for the community. Library is currently in their budgeting process. They will be loosing the $3,000 automation challenge grant from library system; this grant is no longer offered. They will need to absorb $204. per month on circuit-device fee for connection to SALS. SALS has also increased their fee from .03 to .07 cents for items circulated to help maintain system. The Friends of Library are trying to help out, but they can’t help with operating expenses. The Friends of the Library will be holding their Autograph Book Auction on Tuesday, September 24th at 7:00 p.m. at Cock N’ Bull Restaurant with over 80 big name authors autographed books. They will also hold a book sale during the fall festival in the village on the 28th. Storage room is needed for books going in to book sale; they have lost their current storage area. Assessor – T. Killeen reiterated results from small claim hearing and went over process at hearing. He began measuring new additions, decks & pole barns on Saturdays. Historian – P. Keeler stated that she had the privilege of attending the county Remembrance Day on September 11th at 8:00 a.m. Phyllis presented artifacts from the Town of Galway for time capsule. New flag pole and flower garden were given in memory of those who lost their lives on September 11th by county. Town & County – Supervisor Hargrave stated that they are still in negotiations with APA on tower project. On a town level, we are currently in the budget process; we will set budget workshop dates later in tonight’s meeting. Supervisor Hargrave stated that the remembrance ceremony at county for September 11th was very nice. Public Safety – Councilman Topper stated that previous problem with basketball hoop being pulled out by road right of way on Hermance Road is back again. Supervisor Hargrave will bring this to Highway Superintendent’s attention when he returns from vacation. Property – Councilwoman Sutch stated that she and Councilman Quinlan had begun redoing the current inventory system. Building & Grounds – Councilman Topper stated that Jay Curtis of Curtis Lumber will be donating material for shed at town field location. School will build shed as class project. This will be for the storage of youth commission equipment. Public Affairs – No Report. Highway – Deputy Highway Superintendent Andrus stated that highway department will begin its fall maintenance of ditching roads throughout town. They will also be getting equipment ready for winter plowing season.
LIAISON REPORTS: Planning Board – Councilman Tillson stated that Robert Gretkirewicz received final approval for a 4-lot subdivision on Ridge Road. David Harrison received approval for a lot line adjustment between his property and John Gabri property located on Lake Road. Julie Hoxsie received conceptual approval for a three lot subdivision on McConchie & North Line Roads, scheduled for public hearing in September. Youth – Councilman Topper stated that the Youth Commission met on Labor Day and discussed possibly changing meeting date, in the end they decided not to change meeting date. The Rifle Team for the Adirondack District has three out of four individuals from Galway. In the Empire State Games, we received Gold in the Prone Division and a 4th place in the Three Position Shooting. Councilman Tillson’s daughter is a member of Rifle Team. Karate is back in school on Tuesday’s & Thursday’s. General plea for life guard/swimming instructor for next year swim program held by Providence. Town of Providence was unable to hold swim program which Galway participates in due to lack of life guard/swimming instructors. Will put something in newsletter regarding need for life guard/swimming instructor. There was no report on baseball, wrestling & basketball. ZBA – Councilman Quinlan stated that there was one application before the ZBA in August that was approved. September ZBA meeting had one application that was approved. Senior Citizens – Councilwoman Sutch attended the August 15th meeting of the Senior Citizens with 34 members in attendance. They have a flu clinic scheduled for November at Methodist Church. There are still several trips planned thru the middle of November. Assessor – No Report.
MOTIONS AND RESOLUTIONS
RESOLUTION # 46-2002
– Budget Adjustments. On a motion of
Councilman Topper, seconded by Councilman Tillson the following resolution was
ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town
Board approve the following budget adjustments:
Increase A1410.1 $7,000.00 Town
Clerk PS
Decrease A1410.4 $7,000.00 Town
Clerk CE
(Deputy’s payroll budgeted in wrong account)
Increase A1430.4 $500.00 Personnel
CE
Decrease A1910.4 $500.00 Unallocated
Insurance
(No money allocated for support)
Increase B8020.1 $1,000.00 Planning
PS
Decrease B8020.4 $1,000.00 Planning
CE
(Clerks payroll budgeted in wrong account )
Increase B9050.8 $100.00 Unemployment
Insurance
Decrease B1910.4 $100.00 Unallocated
Insurance
(Cost underestimated in budget)
Increase B7310.4 $750.00 Youth
Programs CE
Decrease B1990.4 $750.00 Contingency
(Youth program overspent will be receiving grant funds. When check comes in from grant, $750.00 will
be returned to contingency fund )
All ayes MOTION CARRIED
Supervisor Hargrave went over items covered in each fund prior to approval.
Councilman Tillson made a motion, seconded by Councilman Quinlan
to approve the General Abstract of Vouchers (A) dated 8/17/02 thru 9/16/02 for
a total of $10,756.44.
All ayes. MOTION CARRIED
Councilwoman Sutch made a motion, seconded by Councilman Topper
to approve the General Abstract of Vouchers (B) dated 8/17/02 thru 9/16/02 for
a total of $984.81.
All ayes. MOTION CARRIED
Councilman Topper made a motion, seconded by Councilman Quinlan
to approve the Highway Abstract of Vouchers (DA) dated 8/17/02 thru 9/16/02 for
a total of $4,351.34.
All ayes. MOTION CARRIED
Councilwoman Sutch made a motion, seconded by Councilman Tillson
to approve the Highway Abstract of Vouchers (DB) dated 8/17/02 thru 9/16/02 for
a total of $57,581.13.
All ayes. MOTION CARRIED
Councilman Topper made a motion, seconded by Councilman Tillson
to approve the Lighting District Abstract of Vouchers (SL) dated 8/17/02 thru 9/16/02
for a total of $159.88.
All ayes. MOTION CARRIED
Councilman Quinlan made a motion, seconded by Councilman Topper
to approve the Supervisor’s Operating Statement for the period ending 8/31/02.
All ayes. MOTION CARRIED
Other Business – Councilman Quinlan advised that he audited the town clerk’s books for
a random two month period in 2002 and found them to be in perfect order.
Supervisor Hargrave
stated that audit of Justice Books and Supervisor books still need to be
done. Councilman Topper questioned if
audit needed to be done on Supervisor’s books if state just performed audit? Supervisor Hargrave stated that audit by
state was for last year. They can
except results of state audit for last year, but would need to do audit of
books for 2002. Supervisor Hargrave
stated that audits are due by January 20th of each year.
RESOLUTION #47-2002 – Authorization to dispose
of old computer equipment. Supervisor
Hargrave stated that we have obsolete computer equipment stored upstairs that
he would like to dispose of. On a motion
of Councilman Topper, seconded by Councilman Tillson the following resolution
was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board
authorize the Highway Department to dispose of all obsolete computer equipment
stored at Town Hall.
All ayes. MOTION CARRIED
Supervisor Hargrave stated all newsletter articles are due by Friday, September 27, 2002.
Supervisor Hargrave stated that tentative budget is due to
Town Clerk by September 30, 2002.
Preliminary Budget is due by October 20, 2002. Budget workshops and Public Hearing on budget to take place, and
Final Budget due by November 20, 2002. Budget
workshops to be held:
September
20, 2002 at 9:00 a.m.
October
3, 2002 at 7:30 p.m.
October
10, 2002 at 7:30 p.m.
If
needed October 16, 2002 at 7:30 p.m.
Tentative budget will be on floppy disc for each board member to work from and
make changes. Public Hearing date will
be set in October meeting.
Supervisor Hargrave stated that in state audit it was noted that resolution establishing equipment reserve account was never done by board. Fund was established in 1984 by board resolution, this information will be forwarded on to state for their reference.
Councilman Topper made a motion, seconded by Councilwoman Sutch
to adjourn the meeting at 8:12 p.m.
All ayes. MOTION CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk