REGULAR TOWN BOARD MEETING
OCTOBER 8, 2002
GALWAY TOWN HALL
Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:
PRESENT: Supervisor
George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman
Susan Sutch
Councilman Charles Quinlan
OTHERS PRESENT: S. Pandori; R. Chase; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Topper, seconded by Councilwoman
Sutch to approve the minutes of the September 17, 2002 meeting as submitted.
All ayes. MOTION CARRIED
Privilege of the Floor – None.
COMMITTEE REPORTS: County & Town – No Report. Councilman Topper stated that county should be commended on paving project on Jockey Street. Library – S. Pandori stated Library is now completely automated. Circulation for September was twice that of last September. They have a Genealogy workshop for beginners scheduled for September 16th at 6:30 p.m. presented by Heritage Hunters. They will hold their annual children’s Halloween party on September 24th at 6:30 p.m. Library will be open this year on Halloween for Trick or Treaters. Councilman Topper questioned if Sara knew where property line markers were set when survey was done by Carpenter? Councilman Topper would like to place property markers on blueprints of library plot for reference purposes. Sara stated that she would be able to show Councilman Topper where property stakes have been placed. Public Safety – No Report. Property – Councilwoman Sutch stated that she and Councilman Quinlan are still working on property report. Supervisor Hargrave stated that he just purchased a new fax machine which will need to be added to property card. Buildings & Grounds – Highway Department has removed the brush and rock wall at playing fields where new shed will be located. School has shed project under construction. Councilman Topper will be working on some preliminary building drawings for Highway Department. Supervisor Hargrave stated that he received a request from Library for an outside water faucet. Building is located on slab and all water lines are in center of building. Councilman Topper questioned where hot water heater was located? Sara stated that hot water heater was located by back storage area. Councilman Topper stated that they may be able to access cold water line at that point for outside faucet. Roof patch also needs to be addressed before winter; temporary patch was done earlier in year on Library building. Public Affairs – No Report. Historian – No Report. Highway – C.W. Hansen stated that he talked with the town’s engineer, Jim Mitchell two weeks ago and he had concerns regarding the lack of follow-up regarding the bridges on Parkis Mills Road & Hermance Road. He suggested that the town get an analysis from county on bridge condition. Bill Hansen met with county representative today on both bridges. County representative stated that Parkis Mills Road Bridge has had no further deterioration. They estimate we may have between 2-5 years before problems occur with head wall. They estimate total cost for contracting complete bridge job out on Parkis Mill Road to be around $175,000. County stated that Hermance Road bridge decking will need to be replaced in 2003. Estimated cost for materials $40,000 with Galway Highway Department doing work. Bill Hansen feels Hermance Road Bridge decking replacement can be accomplished with no impact to budget. They can accomplish this by cutting back on some of the scheduled paving for 2003. Councilman Topper questioned if cutbacks on paving were due to labor or money constraints? Bill Hansen stated both. He would like to start this bridge project as close to April 1st as possible. The Highway Department has 1.8 miles of complete rebuild of roads scheduled between Shaw Road & Welch Road. They can cut back on some of the road overlay scheduled for 2003 to allow them to complete bridge project. Bill Hansen strongly suggests that Town Board start addressing bridge fund in budget process. Town would then be ready to address Parkis Mill Road bridge repair when needed. Supervisor Hargrave would like to see next sales tax check placed in this bridge account. Bill Hansen would like board members to look at bridge structure on Eastline Road off of Route 67; he would like to see this type of bridge on Parkis Mills Road. Board discussed with Highway Superintendent impact caused by closing this section of Hermance Road off for bridge repair. School buses would need to be rerouted, but Hansen felt it would have little impact. Highway Superintendent Hansen stated with regards to new building, Councilman Topper will be helping him with the building design. He is currently looking at putting a concrete slab down and a wood frame building. The building would be 50’ x 100’ with four bay doors. Hansen would like to insulate ½ of building at first and get electricity to building. Estimated material costs around $42,000. If board would like to budget money for some labor it would be greatly appreciated. Extra funds would allow for some work to be contracted out on building project. Highway Department has grant for new building up to $45,000. Since the Old Town Barn was demolished, they have had no place to store equipment. Under the New York State Highway Law it is the Highway Superintendents job to come before the Town Board and tell them what he needs for storage. It is then the Town Boards obligation under that law to either rent or build something for that storage. Supervisor Hargrave requested that Hansen get some estimates on labor costs for board to review. Highway Superintendent Hansen stated that new building would be located directly opposite existing buildings over head doors.
LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that the Youth Commission held their annual skate night with 131 skaters in attendance. This skating event has been held the last 2-3 years as an extension of the Youth Celebration Week which is held in the spring. Total cost for this event was $393 which is covered by their Youth Celebration budget. They were sad to report one young gentleman fell and broke his wrist. The Rifle Team will be adding one more team of six to their Junior Rifle Team. They will need to acquire more gear in the future for this additional team. Chuck Boykin is extremely grateful for the support the youth commission has given them. There was a brief discussion regarding a request from soccer people for bleachers at Town Fields. Youth Commission did not feel this was a good idea, Councilman Topper felt the same way. The Town Clerk questioned if we had signs for playing fields regarding garbage removal. She stated that fields have been left total disaster after rec soccer program. Councilman Topper stated that he is working on preparing Town Policy # 3, which will deal with playing fields. He would like to have this proposed policy to each board member by the December meeting, so that it can be reviewed and hopefully adopted at organizational meeting in January. This policy would deal with: 1) requiring coaches to signup for playing field time slots. 2) Insurance vouchers from any organization using field would be required naming Town as coinsured. 3) Coaches would receive “Rules & Regulations of Field Usage”. This would address garbage issue, “You bring it in, and you take it out”. The coaches would be held responsible for their team & spectators. Signs would then be posted. Councilman Topper would like to see this implemented in the spring. Ken Beebe has volunteered his time to clean up rec fields on Saturday afternoons. The Girl Scout Camp on Alexander Road will be having some open house programs for possible use of their building by different organizations. Karate may be interested in using this facility during the summer months when school is not available for them. ZBA – No Report. Senior Citizens – Councilwoman Sutch attended the October 4th meeting of the Senior Citizens with 38 members in attendance. They have resumed their Tai Chi Classes. They elected a nominating committee for their 2003 officers. Their guest speaker was Mary Brisson asking for volunteer readers to help with a one on one program with students at school. Saratoga County Office for the Aging will hold a health screening here at Town Hall on Thursday, October 10th, for vision, hearing, blood pressure and glucose testing. There is a Flu Clinic scheduled for November 13th, from 1-3 p.m. at the Methodist Church, appointments are required. Councilwoman Sutch stated that she was advised at this meeting that the Galway Family Health Center is no longer providing blood work and x-ray services. She will check on this and find out status. Seniors still have several trips scheduled in 2002.
MOTIONS AND RESOLUTIONS
RESOLUTION # 48-2002
– Budget Adjustments. On a motion of
Councilman Topper, seconded by Councilwoman Sutch the following resolution was
ADOPTED:
AYES – 5 NAYS – 0
RESOLVED that the Galway Town
Board approve the following budget adjustments:
Increase SL5182.4 $900.00 Special
Lighting District
Decrease SL909.7 $900.00 Fund
Balance
(Under budgeted)
Increase A1430.4 $600.00 Personnel
CE
Decrease A7550.4 $600.00 Celebrations
(Payroll service has raised rates)
All ayes MOTION CARRIED
Supervisor Hargrave went over items covered in each fund prior to approval.
Councilman Topper made a motion, seconded by Councilman Tillson
to approve the General Abstract of Vouchers (A) dated 9/19/02 thru 10/3/02 for
a total of $18,973.23.
All ayes. MOTION CARRIED
Councilman Quinlan made a motion, seconded by Councilwoman Sutch
to approve the General Abstract of Vouchers (B) dated 9/19/02 thru 10/3/02 for
a total of $1,512.07.
All ayes. MOTION CARRIED
Councilwoman Sutch made a motion, seconded by Councilman Tillson
to approve the Highway Abstract of Vouchers (DA) dated 9/19/02 thru 10/3/02 for
a total of $2,262.31.
All ayes. MOTION CARRIED
Councilman Tillson made a motion, seconded by Councilwoman Sutch
to approve the Highway Abstract of Vouchers (DB) dated 9/19/02 thru 10/3/02 for
a total of $6,327.02.
All ayes. MOTION CARRIED
Councilman Quinlan made a motion, seconded by Councilman Topper
to approve the Lighting District Abstract of Vouchers (SL) dated 9/19/02 thru 10/3/02
for a total of $171.20.
All ayes. MOTION CARRIED
Councilman Topper made a motion, seconded by Councilwoman Sutch
to approve the Supervisor’s Operating Statement for the period ending 9/30/02.
All ayes. MOTION CARRIED
Other Business – Supervisor Hargrave & Councilman Topper will be unable to attend
Thursday’s budget workshop. Board
discussed this and decided to cancel the budget workshop on October 10th. Supervisor Hargrave stated that the Town
would be holding a Volunteer Recognition Luncheon on November 2nd
from 1-3 p.m. Supervisor Hargrave will
check with county on status of newsletter.
RESOLUTION #49-2002 – Schedule public hearing for
review of 2003 budget. On a motion of
Councilman Topper, seconded by Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS
– 0
RESOLVED that the Galway Town Board
schedule a public hearing for the review of the 2003 Budget for November 12,
2002 at 7:00 p.m.
All ayes. MOTION CARRIED
Supervisor Hargrave commended board for work on budget. Councilman Topper commended Supervisor Hargrave on his coordinating of budget.
On a motion of Councilman Tillson, seconded by Councilman
Topper the meeting was adjourned for Executive Session to discuss contract
negotiations with Fire Co. at 8:21 p.m.
All ayes. MOTION CARRIED
The Board resumed the regular session at 9:10 p.m.
Councilman Tillson made a motion, seconded by Councilman Topper
to adjourn the meeting at 9:10 p.m.
All ayes. MOTION CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk