Supervisor Hargrave called the meeting to
order at
PRESENT:
Supervisor George Hargrave Councilman
William Topper
Councilman Charles Quinlan Councilwoman Susan Sutch
ABSENT: Councilman Michael Tillson
OTHERS PRESENT: R. Chase; P. Keeler, Historian; T. Killeen, Assessor; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Topper,
seconded by Councilman Quinlan to approve the minutes of the
Supervisor Hargrave – Aye Councilman
Topper – Aye
Councilman Quinlan - Aye Councilwoman
Sutch – Abstain
MOTION
CARRIED
The clerk stated there were no communications received.
Privilege of the Floor – None.
COMMITTEE REPORTS: Historian – P. Keeler thanked board for giving her the opportunity to attend the state conference for Historians in April. Phyllis read a resolution adopted by Historian’s at that conference regarding the documentation of events of the September 11, 2001 terrorist attack. She is requesting each member of Town Government as well as community members to write or tape their own story of that day and subsequent events. 1) When did you hear of the World Trade Center Bombing? 2) What were you doing? 3) How was your day spent? 4) What thoughts did you have? 5) What has happened to you since that point? 6) What do you notice that has changed in your community since September 11, 2001? Phyllis will be placing article in newspaper regarding this project. Phyllis Keeler has also been selected to be a part of a county committee for “The Day To Remember, September 11, 2001”. The purpose of this countywide committee is to design a program “A Day Of Remembrance In Saratoga County”, that is solemn & dignified for a countywide observance of this day. Assessor – T. Killeen stated that Grievance Day would be held on May 28, 2002. Tracy went over equalization rate for town and explained how rate is determined by state. He explained the difference between level of assessment and market value, both of which are now indicated on final roll. Town & County – Supervisor Hargrave stated on a county level the Board of Supervisors & Personnel Department are pretty much completed. They are still working with the APA on the Emergency Radio System Tower Project. Town level telephone system is in place and working great. Telephones are answered by a voice message system 24 hours a day. Voice mail messages can be left for each department any time of the day or night. Each department can retrieve their messages for an outside telephone as well as in house. Fund accounting system should be in place within a month. Public Safety – Councilman Topper stated that he advised the board over a year ago that on the southern part of Jockey Street there is a sharp “S” turn with no pronouncement of a bus stop until the 3rd corner of turn. He requested that the county be made aware of this concern, and sign moved to appropriate location. Supervisor Hargrave stated he would contact Department of public works at County to rectify this problem. Property – No Report. Building & Grounds – Supervisor Hargrave stated he had received (4) quotes for painting the outside of the Town Hall, quotes range in price from $2,450 with no materials to $3,600 with paint provided. Supervisor Hargrave also had someone come in to look at installing gutters around roof of Town Hall where excessive run off of rain and ice have been a problem. The installer advised him, that the roof configuration doesn’t allow for the installation of gutters. Supervisor Hargrave also received (1) quote from Simplex on installation of fire alarm monitoring systems for the Town Hall & Highway Department. Currently the only way someone would be aware of a fire alarm going off is if they were in the building. There is no outside agency currently hooked in with alarm system. Supervisor Hargrave will be looking into getting more quotes on this. Quote packages for painting and alarm system were given to board members for their review. Public Affairs – Councilwoman Sutch stated that the SADD organization at school was gearing up for this weekends prom. After prom activities have been set up at the Sportplex in Scotia, weather permitting. Backup contingency plans are in place at school should the weather require it. Middle School group attended a program at Skidmore “Reality Check”, where they decipher advertisements targeted for their age groups. They have found teen magazines with advertisements for tobacco & alcohol. This group next month will be taking the subscription cards found in these magazines with pre paid postage and using them to send a message back to the magazine that they don’t appreciate being targeted for these type of activities. Highway – Highway Superintendent Hansen stated that at last months meeting his deputy did not advise who was awarded the contract for Portable Gravel Crushing. Two bids were received: 1) RMS Gravel, Inc. out of Dryden, NY bid amount $3.25/yd. 2) Pallette Stone out of Saratoga Springs, NY bid amount $4.75/yd. Contract awarded to RMS Gravel, Inc. to supply the service of Portable Gravel Crushing to be performed at the Tri-Town Gravel Facility at a cost of $3.25/yd. C.W. Hansen stated that between Galway, Providence & Milton RMS Gravel would be crushing approximately 13 thousand yards of gravel. With the rainy weather, the highway department has processed all their winter sand and screening gravel. They should be done hauling winter sand by end of this week. With reference to speed limit reductions previously granted by state for Hermance Road & Mechanic Street, roads have now been posted correctly with new speed limit signs. Highway Department will try and get the base coat on Point Road before the Memorial Day Holiday. C.W. Hansen is trying to stay ahead of summer paving incase board decides to go ahead with addition on highway building and need highway employees to supply labor.
LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper stated that some people from basketball attend the youth commission meeting and advised that they had a successful travel program during Jan., Feb. & March for one girls team and two separate 5th & 6th grade boys teams. Summer culture program is still trying to arrange to have the Harlem Boy’s Choir in for a performance at school. They have setup a Country Line Dance Class to be held in school in July. They are also working on getting a Hip Hop Class arranged. Jazz Band Concert will be held on village green on July 20th with rain date of August 3rd. They have two new people on Youth Commission but are always in need of more volunteers. They have standardized all signup sheets on summer sports & activities, which should be helpful when billing other townships the $15.00 fee for these activities. Councilman Topper urged everyone to stop by the Family Fun Day Celebration on June 15th . Phyllis Keeler questioned what rain date would be for this event? Councilman Topper stated that Celebration would take place rain or shine on June 15th. ZBA – Councilman Quinlan stated that Zoning Board had their first meeting of the year. The application before the board wished to change the location of a camp in the Lake District, application approved. Councilman Quinlan stated that the board was glad to see a Liaison representative in attendance at their meeting. Senior Citizens – Councilwoman Sutch stated that she was unable to attend the last few meetings of the seniors. They held a 55 Alive driving course here at Town Hall in April which was a huge success. The seniors have had a heavy travel schedule. Assessor – Tracy Killeen stated that by law the tentative assessment roll must be made available to the public for four hours on one Saturday. He will be here at Town Hall this Saturday the 18th from 9:00 a.m. to 1:00 p.m. for the public to review the tentative assessment roll.
MOTIONS AND RESOLUTIONS
Supervisor Hargrave stated that General Fund
A has the regular payroll items; utilities; mileage for officials; advertising;
property tax services; postage for newsletter; new telephone system &
etc. Councilman Topper made a motion,
seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A)
dated 4/10/02 thru 5/12/02 for a total of $7,060.96.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that General Fund
B covers town outside the village: Bus
trip for Senior’s; salaries for clerks; Sherwin Williams, newspaper
advertisements & etc. Councilwoman
Sutch made a motion, seconded by Councilman Quinlan to approve the General
Abstract of Vouchers (B) dated 4/10/02 thru 5/12/02 for a total of $1,444.00.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund
DA covers highway appropriations town wide:
Oil; machinery repair; stonework; MVP & etc. Councilman Quinlan made a motion, seconded by
Councilman Topper to approve the Highway Abstract of Vouchers (DA) dated
4/10/02 thru 5/12/02 for a total of $3,756.42.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund DB covers highway appropriations town outside the village: Patch; stone; culverts; MVP & etc. Councilman Topper made a motion, seconded by Councilman Quinlan to approve the Highway Abstract of Vouchers (DB) dated 4/10/02 thru 5/12/02 for a total of $7,682.63.
All ayes. MOTION CARRIED
Supervisor Hargrave advised that the SL
Abstract of vouchers covered the special lighting district in East Galway. Councilwoman Sutch made a motion, seconded by
Councilman Quinlan to approve the Lighting District Abstract of Vouchers (SL)
dated 4/10/02 thru 5/12/02 for a total of $160.60.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by
Councilwoman Sutch to approve the Supervisor’s Operating Statement for the
period ending 4/30/02.
All ayes. MOTION
CARRIED
RESOLUTION #30-2002 – Budget Adjustment. Supervisor Hargrave advised that $4,170 needed to be moved from the tax collector
A1330.4 account to the A1330.1 account for salaries. On a motion of Councilman Topper, seconded by
Councilwoman Sutch the following resolution was ADOPTED: AYES – 4 NAYS
– 0
RESOLVED that the Galway Town Board
authorize the following budget adjustment:
A1330.4 Tax Collector Expense Decrease $4,170.00
A1330.1 Tax Collector Salary Increase $4,170.00
All ayes. MOTION
CARRIED
RESOLUTION # 31-2002 – Budget
Adjustment. Supervisor Hargrave stated
that $5,000 needed to be moved from the A1990.4 Contingency account to the
A1680.4 Data Processing CE account. On a
motion of Councilwoman Sutch, seconded by Councilman Topper the following
resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board
authorize the following budget adjustment:
A1990.4 Contingency Decrease $5,000.00
A1680.4 Computer Supplies Increase $5,000.00
All ayes. MOTION
CARRIED
RESOLUTION # 32 –2002 – Budget
Adjustment. Supervisor Hargrave stated
that there is a Trust & Agency Money Market Account that has been inactive
for over five years with $3,894.65. The
bookkeeper has questioned the CPA on this account and no one seems to know why
it exists. The state auditors suggested
that the funds be moved and the account closed.
Supervisor Hargrave suggested moving these funds to the A Account. Councilman Topper suggested possibly setting
up a capital bridge account. Supervisor
Hargrave will get more information on account numbers for next month’s meeting,
board can make adjustment then. On a
motion of Councilwoman Sutch, seconded by Councilman Quinlan the following
resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board
table the transfer of funds in the amount of $3,894.65 from an inactive Trust
& Agency Account until next month when Supervisor Hargrave can provide
account number options for this transfer.
All ayes. MOTION
CARRIED
Other Business – Supervisor Hargrave stated he would like board
to schedule further workshops on the comprehensive plan. Supervisor Hargrave stated that county approved
plan with some small changes. Board will
hold a workshop on the comprehensive plan in the conference room on Tuesday,
May 28, 2002 at 7:30 p.m.
RESOLUTION # 33–2002 -
Supervisor Hargrave stated that he had a quote from Sage Computer Associates off
state contract for (3) new computers for the Assessor, Justice and Bookkeeper,
with (5) 17” flat screen monitors & two additional monitors for Zoning
Administrator & Town Clerk to replace their 15” monitors. Also included is a zip drive and printer for
bookkeeper. The purchase of this new
equipment has been budgeted for up to $8,500, this quote comes in under
$6,000. Supervisor Hargrave stated that
this updated equipment is needed to run the Justice, Bookkeeping & Assessor
software programs. The original quote on
this equipment was $14,800. Sage will be
coming in to do an evaluation of our current server. On a motion of Councilwoman Sutch, seconded
by Councilman Topper the following resolution was ADOPTED: AYES – 4
NAYS – 0
RESOLVED that the Galway Town Board
authorize the purchase of (3) new computers; (5) new 17” flat screen monitors;
zip drive and printer; $3,000 each to be taken from the following two
accounts: A1110.4 Justice Account &
A1680.2 Computer Equipment Account.
All ayes. MOTION
CARRIED
Supervisor Hargrave stated that the Library had received quotes to enclose a portion of their building for storage. They have requested from the town an additional $2,350 over and above budgeted amount for Library. Supervisor Hargrave stated he would bring this request before Town Board for discussion. Supervisor Hargrave felt the only way the Town could do this would be by public referendum. Councilman Topper stated he would have concerns with putting an addition on Library building. Building is on a slab & this enclosure would be in walkway area, which at frost time could cause a structural mess. Board discussed request and felt this was not a good idea. Supervisor Hargrave will send letter to Library advising them that Town Board will decline on additional funds for enclosure.
RESOLUTION # 34- 2002 –
Authorization for purchase of new desk for Town Clerk. Supervisor Hargrave stated that the Town
Clerk’s desk needs to be replaced. Desk
appears to be sagging in the middle. The
edging is all coming loose and the desk itself is too small. On a motion of Councilwoman Sutch, seconded
by Councilman Topper the following resolution was ADOPTED: AYES – 4 NAYS – 0
RESOLVED that the Galway Town Board
authorize the purchase of a new desk for the Town Clerk, amount not to exceed
$650 from 1620.4 Building Expense Account.
All ayes. MOTION
CARRIED
Supervisor Hargrave stated that Deputy Town Clerk, Judi Sivik passed her Notary Public test. The Town Hall will now have a Notary here all week. Town Clerk stated that Judi took her test at the Town Clerk Conference held in Saratoga Springs. She will be performing Notary services within 6-8 weeks. Councilman Quinlan questioned if we had a lot of request for this service. M. DeFoe stated that she had put this in several newsletter advising the public of this service and it has been well received. The bank offers Notary services for free to bank customers, everyone else is required to pay for this service. Town Hall however does not charge at all for Notary Services to anyone.
A representative from Niagara Mohawk was in today requesting a meeting with Town Officials; Village Officials; Town, County & State Highway Superintendent and residents of West Street in Village regarding the cutting of trees on the right of way which are impacting on their power lines. They would like to start with village and expand out through town. These trees are effecting the power service to all the residents in Galway. Outage problems have increased because of these trees and problem needs to be addressed. Board discussed this matter in detail with Highway Superintendent. Town Clerk had suggested to representative from Niagara Mohawk to write up proposal explaining to town residents their scope of work and we would put it in our next newsletter. Supervisor Hargrave will keep board posted on outcome of meeting.
Town Hall will be closed tomorrow, May 15, 2002 due to water problems. Problem is with underground line from well casing back to building.
Councilman Topper made a motion, seconded by
Councilwoman Sutch to adjourn the meeting at 8:48 p.m.
All ayes. MOTION
CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk