Supervisor Hargrave called the meeting to
order at
PRESENT:
Supervisor George Hargrave Councilman
Michael Tillson
Councilman William Topper Councilwoman Susan Sutch
Councilman
Charles Quinlan
OTHERS PRESENT: D. Meager; S. Pandori; S. Bailey; D. Stein; L. Sanders, Building Administrator; P. Keeler, Historian; T. Killeen, Assessor; C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Topper,
seconded by Councilman Quinlan to approve the minutes of the
All ayes. MOTION
CARRIED
The clerk read communications from Sandra Foster & Joseph Guerrera advising that they were applying to the state for a renewal of their beer and wine license for the Village Pizzeria. Correspondence from NYS Dept. of Transportation notice of order for 40 MPH speed limits on Hermance Road from Route 147 to Jockey Street; Mechanic Street from Greens Corner Road to Barkersville Road & Jockey Street between Route 29 and Hermance Road. Highway Superintendent has already placed new signs on the two town roads.
Round Lake Insurance Presentation By David Meager – Dave gave an overview of the Towns current insurance policies. He advised that there was a 6% increase in premiums. Property coverage for Town Hall, Highway Garage and Library are with Clarendon National. There is a $250.00 deductible and a total replacement blanket of $1,351,191 between all three buildings. General Liability Policy is with Clarendon National, total coverage of $5,000,000 with umbrella liability. Councilwoman Sutch questioned if we had loss of use coverage? Dave Meager stated that there is loss of use coverage, it can be found on page 3 under extra expense $100,000. Automobile Policy is with Clarendon Nation, $5,000,000 liability with umbrella. Dave stated that board may want to increase mutual aid portion of policy, there is currently $300,000. He will get some figures together for next meeting on increasing mutual aid portion of this automotive policy. Employee Dishonesty Policy is with Utica Mutual for all appointed/elected officials with a blanket limit of $25,000, additional indemnity on tax collector $100,000 & Supervisor $45,000. Disability Benefits Policy, DBL covers full-time non-elected highway department employees, statutory coverage’s & benefits as set by NYS Law. Dave Meager also gave a list of possible items for consideration: 1) Youth Accident Medical priced with soccer program and without soccer program. 2) Risk Management. 3) Certificate of Insurance. 4) NYS License Event Notification Service (LENS). 5) Earthquake. 6) Claims Services. Board discussed general liability questions regarding field usage by travel teams not included in youth commission program. Dave Meager stated that children would be covered under our policy. He further suggested that the town be proactive and require these teams to provide insurance certificate before scheduling usage of fields. Councilman Topper stated that we do not currently organize field usage. School, Youth Commission and Travel Teams coordinate field usage. He will forward a copy of the permit form they use in Malta for use of their community center and fields.
Privilege of the Floor – L. Sanders stated that her department recently had a new software program installed. They have a few computer glitches to work out, therefore they have no report this month. LoAnn stated that they have issued 24 permits, 7 new homes with a total value of approximately 1.37 million. LoAnn stated that Councilman Topper questioned her about debris left out on Jockey Street. Property owners have set out furniture, refrigerator & etc. and left it for several weeks. LoAnn stated that the disposals of these items are solely the responsibility of the property owner not the town. She stated that she would make one call to the property owners regarding this problem. Supervisor Hargrave stated that the property owner called and questioned when dates were for pick up, they were advised at that time that we have no town wide pickup. Sheelagh Bailey questioned status of comprehensive plan. Supervisor Hargrave stated that they would be discussing this further in other business tonight. Supervisor Hargrave sent progress report to necessary agency regarding additional $2,500 on comprehensive plan grant.
COMMITTEE REPORTS: Library – S. Pandori advised that on Thursday, they started circulating on line. All books and materials are now checked in & out on the computer. They have bar coded 15,000 books and materials, within a few weeks they will have the remaining books & materials bar coded. New books and materials will be bar coded as they come in. This will make it easier for library personnel to monitor what books people have Over due notices will be generated automatically. Storage shed has been built by enclosing a portion of walkway behind entrance door. New York State Summer Reading Program “Splish Splash Read” will be kicked off on Saturday June 22nd with a Luau at the Library. Ballston Spa National Bank has paid for canvas bags and $1,000 worth of books for the summer reading program. They have a full schedule of children’s programs lined up for the summer. Assessor – Tracy Killeen gave board members a copy of the minutes from the board of assessment review meeting held at town hall on May 28, 2002. Historian – P. Keeler stated that she will celebrate Joseph Henry Day on Thursday, June 13, 2002 at the Joseph Henry Elementary School. They have a full day of celebration planned from 10:00 a.m. to 2:00 p.m., with an assembly and exhibits. State marker will also be presented for display at school during this celebration. Town & County – Supervisor Hargrave stated on a county level they would hold an open house on June 18th at 1:00 p.m. with ribbon cutting and tours of new office buildings. Veterans Ceremony will be held at 1:30 p.m., followed by regular meeting of the Board of Supervisors at 4:00 p.m. They are still negotiating with the Adirondack Parks Association regarding the tower project. On a town level, the telephone system is in and working well. Three new computers have been installed for the bookkeeper, assessor and justice departments. New accounting software should be installed soon. Public Safety – Councilman Topper advised that on the northern end of Jockey Street a property owners bush is really starting to block traffic vision coming from the west on Route 29. He requested the proper State or County agency be notified to rectify vision concern. Supervisor Hargrave stated he would advise Joseph Ritchey from the county of this concern tomorrow. Councilman Topper would like to have the intersection of Ballston Galway Road and Jockey Street reviewed for a possible 4 way stop sign or traffic light installation. Supervisor Hargrave will send a letter to Joseph Ritchey regarding this request, he will also discuss with him tomorrow. Supervisor Hargrave stated that on Wednesday, June 5, 2002 he had a meeting with Guy Rouleau, representative from Niagara Mohawk; C.W. Hansen, Highway Superintendent; Fred Acunto, Supervisor Town of Charlton; Ronald Gavin, Highway Superintendent Charlton; a representative from the Commissioner of Public Works office at County & three residents of West Street/Perth Road. Supervisor Hargrave personally called all twelve residents in this area which Niagara Mohawk had concerns with dangerous trees in their yards impacting on power lines. Highway Superintendent Hansen and Supervisor Hargrave will visit the remaining property owners who did not attend meeting to discuss dangerous tree concerns. C.W. Hansen stated that some of these trees are not on town/county right-of-way, but do impact on roads and/or power lines. Niagara Mohawk is offering to take these dangerous trees down now without charge. If residents do not want trees removed now, they may be charged at a later date to remove trees. There are also liability issues to discuss with property owners. Niagara Mohawk would like to start working on taking these trees down within the next few weeks. Property – No Report. Building & Grounds – No Report Public Affairs Councilwoman Sutch stated that the seniors had a speaker from Saratoga County Public Health regarding medication management on Thursday June 6th. They discontinued their Tai Chi classes for the summer, to resume in September. Many seniors attended the Galway Central School Celebration held in April. They had information on a new community-buying club sponsored by the Northeast Regional Food Bank, which allows them to pay $14.00 and receive $23.00 worth of groceries. Seniors will hold their annual picnic in Broadalbin on June 16th. The seniors have received a request for help with recipes from Galway Troop 55, which is working on a fundraiser recipe book. The senior meetings continue to be very well attended. Supervisor Hargrave stated he had free pins from Saratoga County for anyone who was interested. He already gave these pins to seniors. Highway – Highway Superintendent Hansen stated that black top is up $2.00 per ton in cost. Highway Department just completed the paving of Point Road at a slightly lower cost on black top. They did this paving with the town’s small paver. They rented a machine for $2,200 to mill Jersey Hill Road for paving. Councilman Topper questioned if two local bridges are being checked regularly? Bill Hansen stated that he checks them monthly and bridges have had no further deterioration. Bill Hansen stated that program needs to be set up in upcoming budget to address future bridge needs.
LIAISON REPORTS: Planning Board – Councilman Tillson stated that the Ambulance Corp. site plan review and lot line adjustments took up a large portion of meeting. Several small subdivisions received conceptual approval. Richard Hermann was in regarding his 8 lot major subdivision on Bliss Road known as “Meadow Estates” for some changes to previous lot lines. Classification of a 3-lot subdivision on McConchie Road & North Line Road owned by Julie Hoxie previously approved in 1987 & 1988 but never filed with county. Conceptual approval was granted to Antonio & Linda Puglisi for a 3 lot subdivision on North Road. Carman Gutto came before planning board as a consulting meeting regarding a 12-acre parcel he is interested in purchasing on Lake Road. He would like to divide property into 4 building lots and then build 4 unit dwellings on each of the lots. Youth – Councilman Topper stated that Donna Sowle got a letter stating she was successful in obtaining a $5,000 grant for her youth program. This Saturday will be the 4th Annual Youth Appreciation Day Celebration here at Town Hall from 1-4 p.m. ZBA – Councilman Quinlan next meeting is scheduled for tomorrow evening, with one application before board. Senior Citizens – Councilwoman Sutch stated she gave senior report during Public Affairs. Councilwoman Sutch stated that SADD after prom program activities planned in Scotia had to be changed due to weather. Back up plan was at school with hot dogs/hamburgers and a DJ. This program was fairly well attended. SADD held a pizza party on June 4th for the students who helped organize the after prom activities. Assessor – No Report.
MOTIONS AND RESOLUTIONS
Supervisor Hargrave stated that General Fund
A has the regular payroll items; Certified Public Accountant payment; mileage for officials; Attorney
fees; advertising; new computers; new telephone system; Ambulance Corp.; Galway
Library; Herkimer Trust, last payment on Highway Garage & a $19,000 payment
to Ballston Spa National Bank to pay off the BAN on screen. Councilwoman Sutch made a motion, seconded by
Councilman Topper to approve the General Abstract of Vouchers (A) dated 5/15/02
thru 6/6/02 for a total of $58,259.41.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that General Fund
B covers town outside the village.
Councilman Tillson made a motion, seconded by Councilman Quinlan to
approve the General Abstract of Vouchers (B) dated 5/15/02 thru 6/6/02 for a
total of $3,891.32.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund
DA covers highway appropriations town wide:
Mainly parts & MVP Health Plan.
Councilman Topper made a motion, seconded by Councilman Tillson to
approve the Highway Abstract of Vouchers (DA) dated 5/15/02 thru 6/6/02 for a
total of $818.42.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund
DB covers highway appropriations town outside the village. Councilwoman Sutch stated that she talked
with Bill Hansen regarding voucher # 6-075 from Capitol District Supply for
$103.30 and they decided to pull voucher from abstract. Councilwoman Sutch made a motion, seconded by
Councilman Tillson to approve the Highway Abstract of Vouchers (DB) dated
5/15/02 thru 6/6/02 omitting voucher 6-075 from Capitol District Supply for
$103.30, total Abstract $6,736.01.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that the SL
Abstract of vouchers covered the special lighting district in East Galway. Councilman Topper made a motion, seconded by
Councilwoman Sutch to approve the Lighting District Abstract of Vouchers (SL)
dated 5/15/02 thru 6/6/02 for a total of $163.46.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by
Councilman Topper to approve the Supervisor’s Operating Statement for the
period ending 5/31/02.
All ayes. MOTION
CARRIED
RESOLUTION #35-2002 – Appointment of Richard E. Weber III to
Planning Board. Supervisor Hargrave
stated that Kevin Lovelass has decided against being reappointed to Planning
Board for another term. David Harrison,
Planning Board Chairman advised Supervisor Hargrave that Kevin Lovelass &
Jeff Gordon have both stepped down from Planning Board. Clerk stated that she would need letter from
Jeff Gordon. Supervisor Hargrave stated
he would send letter-thanking Kevin for his service on Planning Board and also
request resignation letter from Jeff Gordon.
Rick Weber works for the LA Group
and lives on Sacandaga Road. On a motion
of Councilman Tillson, seconded by Councilman Topper the following resolution
was ADOPTED by Roll Call Vote :
Supervisor Hargrave - Aye Councilman
Tillson – Aye Councilman Topper –
Aye
Councilwoman Sutch – Aye Councilman
Quinlan - Aye
RESOLVED that the Galway Town Board
appoint Richard E. Weber III to the Planning Board in place of Kevin Lovelass,
term effective 7/1/02 to 7/1/09.
All ayes. MOTION
CARRIED
RESOLUTION # 36-2002 – Budget
Adjustment Previously Tabled Resolution # 32-2002. Supervisor Hargrave referred to previously
tabled resolution for an inactive Trust & Agency Money Market Account with
$3,894.65. State auditors suggested that
the funds be moved and the account closed.
Supervisor Hargrave stated that the board previously talked about
starting a capital bridge account with these funds, but he felt with the
unanticipated $19,000 BAN payment the general fund would be a better placement. On a motion of Councilman Topper, seconded by
Councilwoman Sutch the following resolution was ADOPTED: AYES – 5
NAYS – 0
RESOLVED that the Galway Town Board
authorize the following budget adjustment:
Trust & Agency Money Market 20199 Decrease
& Close $3,894.65
General Fund A Account 20101 Increase $3,894.65
All ayes. MOTION
CARRIED
RESOLUTION # 37–2002 – Budget Adjustments. On a motion of Councilman Tillson, seconded
by Councilman Quinlan the following resolution was ADOPTED:
AYES
– 5 NAYS
– 0
RESOLVED that the Galway Town Board
authorize the following budget adjustments:
Supervisor Hargrave stated that refinancing bond on building was not
anticipated in budget, therefore when an attorney bill came in there was
insufficient funds left in attorney account.
A1420.4 Attorney CE Increase $2,000.00
A909 Fund Balance Decrease $2,000.00
Supervisor Hargrave stated the unemployment rate was increased but not
reflected in budget.
A90508.1 Unemployment Insurance Increase $1,000.00
A909 Fund Balance Decrease $1,000.00
Supervisor Hargrave stated the BAN Screener Principal payment & Interest
payment were not anticipated in budge.
A9730.6 BAN Screener Principal Increase $19,000.00
A909 Fund Balance Decrease $19,000.00
A9730.7 Interest on BAN Increase $942.59
A909 Fund Balance Decrease $942.59
Supervisor Hargrave stated that zoning/planning payroll was placed totally in
planning account.
B8010.4 Zoning Increase $1,000.00
B8020.4 Planning Decrease $1,000.00
All ayes. MOTION
CARRIED
Other Business – Supervisor Hargrave stated he would like to schedule a workshop on comprehensive plan. Sheelagh Bailey was not sure if SEQRA form needed to be completed on comprehensive plan. Supervisor Hargrave will contact the consultant who worked with comprehensive plan committee on this project to see if SEQRA is needed. He stated he would be in Hawaii from June 26th to July 11th. Town Board set Thursday, June 20, 2002 at 7:00 p.m. for comprehensive plan workshop.
Supervisor Hargrave stated he is working on budget worksheets for all department heads including last 5 years figures, budget for current year and year to date spending. These budget worksheets will be given out at the end of July. This is something he has created on an Excel Program.
Board went into discussion regarding use of fields by organizations other than youth commission. Certificate of insurance should be given to town for any organization usage of fields other than youth commission. Councilman Topper suggested putting a sign up at fields stating insurance certificate is require. Councilman Tillson had concerns with liability on Galway taxpayers for travel teams, on our fields. He felt if they could not produce insurance certificate they should not be allowed to play. Councilman Topper stated town does have liability coverage. The clerk advised that travel teams playing on town field are playing against Galway teams, not two outside teams playing against each other.
Councilman Topper made a motion, seconded by
Councilwoman Sutch to adjourn the meeting at 9:13 p.m.
All ayes. MOTION
CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk