Supervisor Hargrave called the meeting to order at
PRESENT:
Supervisor George Hargrave Councilman
Michael Tillson
Councilman
William Topper Councilwoman Susan Sutch
Councilman
Charles Quinlan
OTHERS PRESENT: R. Chase; S. Pandori; D. Harrison, Planning Board Chairman; T.
Killeen, Assessor; P. Keeler, Historian; C.W. Hansen, Highway Superintendent
& M. DeFoe, Town Clerk.
Pledge to the Flag
A motion was made by Councilman Topper, seconded by
Councilwoman Sutch to approve the minutes of the
All ayes. MOTION
CARRIED
A motion was made by Councilman Tillson, seconded by
Councilman Quinlan to approve the minutes of the
All ayes. MOTION
CARRIED
The clerk stated that board members received copies of the Building Department
report for the period 12/1/01 to 12/31/01.
Board members were also given a copy of the 2002-paving schedule from
the Highway Superintendent.
Correspondence was received from the Unified Court System of the State
of
Privilege of the Floor – None.
COMMITTEE REPORTS:
Library – S. Pandori advised that the Friends of Library Book
Sale held in January had record sales of over $400. They have completed their annual January
newsletter, which includes the annual report for the public with statistics
& circulation. Hopefully, this will
be returned from the printer and mailed next week. Friends of Library will present Ted Alderson
from the Academy for Learning in Retirement of SUNY Empire State College on
LIAISON REPORTS: Planning Board – No Report. Youth – Councilman Topper advised that they may have picked up two new members for the youth commission. There were representatives at the meeting from baseball, basketball and soccer. Two out of three sports were asking for more space. Baseball runs from May 1st to the end of the school year. Leagues run from May to August with possible All Star Games to follow. Basketball has a six-week recreation program, which is now ending for the season. They also have 5th & 6th grade travel teams, which run up thru mid March. Independent Youth Soccer program is in a space crunch at school, their indoor winter soccer program doesn’t have enough gym space available at school. The Junior Rifle Team competed at the NRA Air Rifle 3 position match . The middle age group won team & individual, young age won team and individual. They will be going to Ohio to shoot in the Nationals. The interesting thing about this is that the junior rifle team in Galway doesn’t own their own Air Rifles they borrow them from RPI for each competition. These children normally don’t get to practice with Air Rifles and still come home from these competitions with all sorts of awards. The Karate Club is trying to get a small tournament together for the spring. The two potential members are looking to make the cultural program go in several different positive directions. ZBA – Councilman Quinlan stated that there was no meeting in February. ZBA is looking to possibly change their meeting day from the 1st Wednesday of the month to the 2nd Wednesday of the month. Senior Citizens – Councilwoman Sutch stated that the 2nd meeting for January was cancelled due to bad weather. She attended the senior meeting last Thursday. Councilwoman Sutch went over officers for 2002. Seniors have three trips planned. There is a 55 Alive safe driving course being held here at Town Hall in April, this program has already met the 25 person maximum sign up. Senior programs continue to be well attended. Assessor – No Report.
MOTIONS AND RESOLUTIONS
Supervisor Hargrave stated that he would give a brief description of type of items covered in each fund so audience would understand more fully what board was approving.
Supervisor Hargrave advised that General Fund A covers the
following type items: Town Board;
Justice; Supervisor; supplies; personnel; building expense; computer equipment
& etc. Councilman Tillson made a
motion, seconded by Councilwoman Sutch to approve the General Abstract of
Vouchers (A) dated 1/8/02 thru 2/8/02 for a total of $32,739.39.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that General Fund B covers items
outside the Town: building inspections;
youth programs; aging; zoning; planning refuge & etc. Councilwoman Sutch made a motion, seconded by
Councilman Topper to approve the General Abstract of Vouchers (B) dated 1/9/02
thru 2/8/02 for a total of $6,105.65.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund DA covers
highway appropriations town wide:
vehicle insurance; machinery; buildings; snow removal; social security
benefits & etc. Councilman Quinlan
made a motion, seconded by Councilman Tillson to approve the Highway Abstract
of Vouchers (DA) dated 1/9/02 thru 2/8/02 for a total of $27,063.44.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that Highway Fund DB covers
highway appropriations outside the town:
road repairs; brush & weeds; benefits & etc. Councilman Tillson made a motion, seconded
by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated
1/9/02 thru 2/8/02 for a total of $2,609.15.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that the SL Abstract of vouchers
covered the special lighting district in East Galway. Councilwoman Sutch made a motion, seconded by
Councilman Topper to approve the Lighting District Abstract of Vouchers (SL)
dated 1/9/02 thru 2/8/02 for a total of $194.17.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that the CE Abstract of vouchers
G is the Galway Fire District.
Councilman Topper made a motion, seconded by Councilman Quinlan to
approve the Fire Protection District Abstract of Vouchers (CE - G) dated 1/9/02
thru 2/8/02 for a total of $127,939.00.
All ayes. MOTION
CARRIED
Supervisor Hargrave advised that the CE Abstract of vouchers
H is the Harmony Fire District.
Councilwoman Sutch questioned if reimbursement check was received from
Harmony Fire District. The clerk stated
that check had been received. Supervisor
Hargrave advised that an overpayment had been made to Harmony Fire District
last year for just over $600.00, the refund for this has been received. Councilwoman Sutch made a motion, seconded by
Councilman Topper to approve the Fire Protection District Abstract of Vouchers
(CE – H) dated 1/9/02 thru 2/8/02 for a total of $13,040.41.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by Councilman
Topper to approve the Supervisor’s Operating Statement for the period ending
1/31/02.
All ayes. MOTION
CARRIED
RESOLUTION # 9-2002 – Amending of Resolution #
3-2002 Closing of Kania Road from Jersey Hill Road to Consaul Road to one way
traffic going East on February 2, 2002 (current date 2/23/02) between the hours
of 9:00 a.m. to 6:00 p.m. for the purpose of a snowmobile event to be held at
Bob’s Trees to benefit Easter Seals.
Supervisor Hargrave stated that original date of 2/2/02 had to be
changed due to lack of snow. On a motion
of Councilman Topper, seconded by Councilwoman Sutch the following resolution
was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board
authorize the closing of Kania Road from Jersey Hill Road to Consaul Road to
one way traffic going east on February 23, 2002 between the hours of 9:00 a.m.
and 6:00 p.m. for the purpose of a snowmobile event to be held at Bob’s Trees
to benefit Easter Seals, insurance certificate in the amount of two million
naming the Town of Galway as additional named insured is required, stipulation
also being that no snowmobiles be driven on road.
All ayes. MOTION
CARRIED
Other Business
DISCUSSION RESOLUTION # 10-2002 - Supervisor
Hargrave stated that board members were given a copy of a new proposed fee
schedule from the Chairman of the Planning Board and that the Planning Board
was requesting the Town Boards review and approval of that fee schedule. Board went into discussion with David
Harrison regarding fee schedule. Board
determined that the only changes from current fee schedule would be under the
following areas: 1) Major Subdivision – Residential – Green Space
fee change from $200 per lot to $250.
2) Special Use & Site Plan
Review – Application Fee -Change in section for each additional new lot or unit
from $50 to $100 3) New fee schedule for Home Occupation would
require a $25 application fee.
RESOLUTION # 10-2002 – Approval of Planning
Board Fee Schedule. On a motion of
Councilman Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES – 5 NAYS
– 0
RESOLVED that the Galway Town Board
approved the following Planning Board Fee Schedule:
*Application Fees are due at the time of application.
Minor Subdivision *Application Fee $50 plus $25 for each new lot created
at the time of approval. (Note: Parent parcel is exempted if it contains a
residence at the time of approval.)
Annexation or Lot Line Adjustment:
(Considered Minor Subdivisions) $50 Application fee only.
Major Subdivision – Residential *Application Fee $100 plus $50 for each
new lot created at the time of approval.
(NOTE: Parent parcel is exempted if it contains a residence at the time
of approval.) Green Space Fee $250 for
each lot. Professional Fees – The
applicant will agree by way of signing an Agreement to Pay with the Town, to
reimburse the Town for all professional fees (including but not limited to
engineering fees, attorney fees, etc.) incurred by the Town in conjunction with
the application.
Major Subdivision – Non-Residential/Commercial *Application Fee $250
plus $100 for each new lot created at the time of approval. Green Space Fee $500 for each lot. Professional Fees – The applicant will agree
by way of signing an Agreement to Pay with the Town, to reimburse the Town for
all professional fees (including but not limited to engineering fees, attorney
fees, etc.) incurred by the Town in conjunction with the application.
Major Subdivision – Non-Residential/Agricultural *Application Fee $100
plus $50 for each new lot created at the time of approval. Green Space Fee $250 for each lot. Professional Fees – The applicant will agree
by way of signing an Agreement to Pay with the Town, to reimburse the Town for
all professional fees (including but not limited to engineering fees, attorney
fees, etc.) incurred by the Town in conjunction with the application.
Special Use and Site Plan Review * Application Fee $100 plus $100 for
each new lot or unit created at the time of approval. Professional Fees – The applicant will agree
by way of signing an Agreement to Pay with the Town, to reimburse the Town for
all professional fees (including but not limited to engineering fees, attorney
fees, etc.) incurred by the Town in conjunction with the application.
Planned Development District
*Application Fee $500 plus $100 for each living unit or lot, whichever
is greater. Plus, where applicable, a
commercial or industrial fee per unit of $25/1000 sq. ft. If the Planned Development District encompasses
residential and commercial development, the sum of the two, calculated
separately, shall apply. Professional
Fees – The applicant will agree by way of signing an Agreement to Pay with the
Town, to reimburse the Town for all professional fees (including but not
limited to engineering fees, attorney fees, etc. and also including rezoning
costs) incurred by the Town in conjunction with the application.
Home Occupation - $25 Application Fee only.
Signs - $25 Application Fee only.
*Application Fees are due at the time of application.
All ayes. MOTION
CARRIED
RESOLUTION # 11 – 2002 – Agreement for the
Expenditure of Highway Moneys.
Supervisor Hargrave stated that this was the yearly expenditure
requirement, which will be signed by Supervisor, Council members and Highway
Superintendent and filed with Town Clerk.
On a motion of Councilman Topper, seconded by Councilwoman Sutch the
following resolution was ADOPTED: AYES
– 5 NAYS – 0
RESOLVED that the Galway Town Board
approve the 2002 Agreement for the Expenditure of highway moneys by the Highway
Superintendent for General Repairs in the sum of $401,400.
All ayes. MOTION
CARRIED
RESOLUTION # 12 – 2002 – Post Town Roads to
seasonal weight limits. On a motion of
Councilman Quinlan, seconded by Councilman Topper the following resolution was
ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board
authorize that effective immediately, all Town roads are subject to temporary
closure to all vehicles with a gross weight in excess of four (4) tons. Such closure shall take effect upon the
erection of signs by the Highway Superintendent on the section of highway for
which such traffic is excluded and continue until such time as conditions shall
permit opening. Further notice is hereby
given that any person or persons violating this order shall be subject to
punishment as provided in Section 1800 of the Vehicle and Traffic Law. Clerk will submit legal notice, Temporary
Order Limiting Roads to 4 Ton on Town of Galway Roads, to the Daily Gazette for
immediate release.
All ayes. MOTION
CARRIED
RESOLUTION # 13 –2002 – Budget
Adjustment. Supervisor Hargrave stated
that there was no money budgeted for the bridge account. This would transfer $1,000 from the
Unallocated Fund Balance to the Bridge account to cover expenditures. On a motion of Councilman Topper, seconded by
Councilman Tillson the following resolution was ADOPTED: AYES – 5 NAYS – 0
RESOLVED that the Galway Town Board
authorize the following Budget Adjustments:
Decrease 909.4 Unallocated Fund Balance $1,000
Increase DA5120.4 Bridge Account $1,000
All ayes. MOTION
CARRIED
RESOLUTION # 14 – 2002 - Authorization for window to be constructed
between Town Clerks office and Deputy Town Clerks office. Supervisor Hargrave stated that this window
would be similar to window currently located between Justice Office and Meeting
Room. Lenny Weiss has given a quote to
Town for this work at total cost of $540.
This window would allow Deputy Town Clerk to see anyone coming into
building and needing assistance when Town Clerk is not in her office or in
building. On a motion of Councilman
Topper, seconded by Councilwoman Sutch the following resolution was ADOPTED: AYES – 5 NAYS
– 0
RESOLVED that the Galway Town Board
authorize the expenditure of $540 for the purpose of constructing a sliding
glass window between the Town Clerk’s Office and the Deputy Town Clerk’s
Office.
All ayes. MOTION
CARRIED
Supervisor Hargrave stated that the Youth Commission had
requested that the Town cover their insurance policy at a total cost of
$230.00. Board went into discussion to
determine what insurance policy they would be referring to. The clerk advised that the Karate Club was
excluded from the town’s youth commission policy due to liability. The Youth Commission has been paying the Karate
Club insurance themselves out of their total yearly-allocated budget. When Town Clerk was working with Insurance
Carrier at the end of last year on getting information for insurance quotes, it
was brought to her attention that this Karate Club policy had not been renewed
for 2002. We did not know at that time
if they had renewed with another carrier.
Councilman Topper stated at that time, Supervisor Donnan was to contact
Al Blakely and advise that policy would need to be in force for program to continue. Clerk questioned our carrier at that time as
to why we had not been notified that insurance had not been renewed on a Town
run program. Town was not designated as
additional insured on policy, therefore we were not notified. Councilwoman Sutch stated that this is why
she suggests requiring Towns designation as additional insured or at least
additional certificate holder.
Councilwoman Sutch made a motion, seconded by Councilman Topper to table
the request of Al Blakely, Chairman of
Youth Commissions for the Town to pay $230 insurance payment until Councilman
Topper can discuss this matter further with Al Blakely and Supervisor Hargrave
can discuss further with Dave Meager the Towns Insurance Agent.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by Councilwoman
Sutch to adjourn the meeting at 8:45
p.m.
All ayes. MOTION
CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk