END OF YEAR MEETING
DECEMBER 30, 2002
GALWAY TOWN HALL

Supervisor Hargrave called the meeting to order at 7:30 p.m.  The following Town Board Members were present:

PRESENT:       Supervisor George Hargrave                 Councilwoman Susan Sutch Councilman Charles Quinlan

ABSENT:        Councilman Michael Tillson                   Councilman William Topper 

OTHERS PRESENT:   C.W. Hansen, Highway Superintendent & M. DeFoe, Town Clerk.

Pledge to the Flag

A motion was made by Councilman Quinlan, seconded by Councilwoman Sutch to approve the minutes of the December 10, 2002 meeting as submitted.
     All ayes.                                                                  MOTION CARRIED

Communications – The Town Clerk read correspondence from C.W. Hansen, Highway Superintendent appointing James Andrus as Deputy Highway Superintendent effective January 1, 2003.  Copy of letter from New York State Town Clerks Association, Inc. was given to all board members advising them that the Town Clerk, Margaret L. DeFoe had been awarded the certification of Registered Municipal Clerk.

MOTIONS AND RESOLUTIONS

RESOLUTION # 64-2002 – Budget Adjustments.  On a motion of Councilwoman Sutch, seconded by Councilman Quinlan the following resolution was ADOPTED: 
            AYES – 3        NAYS – 0
            RESOLVED that the Galway Town Board approve the following budget adjustments:

Increase           A1620.4          $510.00                       Buildings
Decrease          A1220.4          $510.00                       Supervisor
(Ran over in bldg. account mainly due to new telephone system)

Increase           A7510.4          $1.00                           Historian
Decrease          A7550.4          $1.00                           Celebrations
(Historian went slightly over on travel)

Increase           B7310.4           $1,600.00                    Youth Programs
Decrease          B1990.4           $1,600.00                    Contingency Account
(This is billed to surrounding towns and will be reimbursed)

     All ayes                                                                   MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the General Abstract of Vouchers (A) dated 12/11/02 thru 12/30/02 for a total of $4,257.84.
     All ayes.                                                                  MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the General Abstract of Vouchers (B) dated 12/11/02 thru 12/30/02 for a total of $3,849.24.
     All ayes.                                                                  MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DA) dated 12/11/02 thru 12/30/02 for a total of $9,479.88.
   All ayes.                                                                    MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Highway Abstract of Vouchers (DB) dated 12/11/02 thru 12/30/02 for a total of $9,435.72.
     All ayes.                                                                  MOTION CARRIED

Councilwoman Sutch made a motion, seconded by Councilman Quinlan to approve the Lighting District Abstract of Vouchers (SL) dated 12/11/02 thru 12/30/02 for a total of $190.28.
     All ayes.                                                                  MOTION CARRIED

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to approve the Supervisor’s Operating Statement for the period ending 12/31/02.
     All ayes.                                                                  MOTION CARRIED

RESOLUTION # 65 -2002 – Discussion of previously tabled Resolution # 51-2002 Deputy Historian.  Councilman Quinlan stated that he talked with Phyllis Keeler, Town Historian regarding Deputy.  There would be no salary, any expenses incurred would be taken from the Historian’s expense account.  On a motion of Councilman Quinlan, seconded by Councilwoman Sutch the following resolution was ADOPTED:        
     AYES – 3               NAYS – 0
     RESOLVED that the Galway Town Board appoint Thomas Cwiakala, Deputy Historian, expenses not to exceed Historian’s expense account budgeted for 2003, term 1/1/03 – 12/31/03. 
     All ayes.                                                                              MOTION CARRIED 

RESOLUTION # 66 – 2002 – Authorization for Highway Superintendent to order pick-up truck off stated contract.  There is no impact on budget for this purchase.  On a motion of Councilman Quinlan, seconded by Councilwoman Sutch the following resolution was ADOPTED:  AYES – 3  NAYS - 0
     RESOLVED that the Galway Town Board authorize the Highway Superintendent to order off state contract a Ford diesel pick-up truck with snow plow at a cost not to exceed $29,000, delivery anticipated in March or April 2003.
     All ayes.                                                                              MOTION CARRIED

Other Business

Councilman Quinlan stated that the new President of Fire Department is Robert Schlueter.  Bob advised Councilman Quinlan that he was still waiting for the Fire Contract from Councilman Tillson.  Supervisor Hargrave stated that figures were incorrect and had to be corrected.  Councilman Tillson will contact Bob Schlueter when correction is made to sign contract.

Councilman Quinlan questioned if he had to keep tentative budget & preliminary budget sheets after board approved final budget.  Town Clerk & Supervisor both have this information on file if he chooses not to keep his copy.      

Councilwoman Sutch questioned what account green space fees were placed into?  Supervisor Hargrave will check on this and get back to board.   

Councilman Quinlan made a motion, seconded by Councilwoman Sutch to adjourn the meeting at 8:00 p.m.
     All ayes.                                                                  MOTION CARRIED

Respectfully submitted,



Margaret L. DeFoe
Town Clerk