REGULAR MEETING
DECEMBER 10, 2002
GALWAY TOWN HALL
Supervisor Hargrave called the meeting to order at 7:30 p.m. The following Town Board Members were present:
PRESENT: Supervisor George Hargrave Councilman Michael Tillson
Councilman William Topper Councilwoman
Susan Sutch Councilman Charles Quinlan
OTHERS PRESENT: M. Kopper; D. Harrison; T. Killeen, Assessor; L. Sanders, Building Administrator; C.W. Hansen, Highway Superintendent; K. Parker, Gazette Reporter.
Pledge to the Flag
A motion was made by Councilman Quinlan, seconded by Councilwoman
Sutch to approve the minutes of the November 12, 2002 meeting as submitted.
All ayes. MOTION
CARRIED
Communications The Town Clerk read correspondence from Bart Germond, advising the board of his resignation from the Planning Board effective January 1, 2003. Certificate of completion were received from the unified court system of the state of New York for the continuing judicial education program completed by Justice Richard W. Wieland & Justice Donald E. Clemens.
Abstract of Agenda
Privilege of the Floor D. Harrison, Chairman of the Town Planning Board advised that he attended a County Planning Meeting held in Clifton Park regarding GIS. They suggested that the answer to townships purchasing the GIS system individually at a cost of between $50,000-$90,000 is that the county purchase the system and all 19 municipalities would share in cost making it between $1,000-$2,000 per township. He also attended a Planning Meeting at the county presented by the Office of the State on Planning & Zoning Board meeting quorums and voting procedures.
COMMITTEE REPORTS: Library M. Kopper advised that they now have a new library clerk, Charlotte Anthony. Friends of Library have purchased some new equipment for the Library. They received an indoor book return cart and a rolling cart to be used for book returns to SALS. With the help of Councilman Tillson, the Library now has their own web site: www.galwaypubliclibrary.org Copies of the Galway Public Library Mission Statement & Long Range Plan was given to each board member. Assessor T. Killeen advised that the town received a check for STAR administration in the amount of $2,146.10. County & Town - Supervisor Hargrave stated that the county board of supervisors will vote on budget tomorrow. Most of the committees Supervisor Hargrave is on at county have canceled their December meetings. On a town level, the newsletter articles are due by December 27, 2002. Anyone interested in placing an article please do so by that date. This issue will have pictures of the shed donated by Jay Curtis and assembled by shop class at Galway. Public Safety Councilman Topper reiterated his displeasure with the way the county has addressed the visibility problem on the northern end of Jockey Street. His wife contacted NYSDOT regarding her concerns with visibility in this area, and they have implemented a traffic study of the area. Supervisor Hargrave will talk with Joseph Ritchey, Commissioner of Public Works tomorrow regarding this concern. Property Councilwoman Sutch stated that she and Councilman Quinlan had completed an overhaul of the town hall inventory system; report for 2002 has been filed with the Town Clerk. Buildings & Grounds Councilman Topper gave copies of proposed Town Policy # 3 to board members to review prior to organizational meeting in January. He stated that as he previously discussed with board, this policy would address the town playing fields. Supervisor Hargrave stated that the fence still needs to be installed between parking lot and Dr. Smiths property. Councilman Topper stated that he looked into a split rail fence and materials were around $20.00 per 10 section. Cost would be around $1,400 plus labor to construct fence over this 700 area. Councilman Topper is also working on a Grant Proposal for Phase II of Playing Field Project. Public Affairs Councilwoman Sutch stated that she attended one meeting of the DARE Program at school and they are currently looking at ideas for after prom activities and fundraisers to fund after prom activities. There was a student survey done last year that they are still interpreting data on. Once they are done, they will make a presentation to school board and student body on findings from survey. Highway C.W. Hansen stated that he would be working on bid specs for hydraulic excavator. He purchased a 1980 John Deer bulldozer from the county for $2,000. He also purchased a parts truck from Federal Surplus for $500, this van truck only had 2,100 miles on it. October & November payroll was hit with a lot of overtime due to snow removal. There will be a budget adjustment for this tonight. The payroll switches over to snow removal as of December 1st. There is enough payroll budgeted, it is just a shifting of accounts. Highway Department hired a tree service to take care of two large trees, total cost $690. One tree was located on Mechanic Street & the other on Welch Road. Superintendent Hansen stated that they have the area ready for new building. They have graded area and put 6 of gravel and 6 of crushed stone down. Drainage has also been placed around area. Site is ready for building in spring. Disconnect switches have been installed in all trucks. Historian No Report.
LIAISON REPORTS: Planning Board Councilman Tillson stated that there were three applications before board. Bentley White was in for a pre-submission conference and classification for a two lot subdivision on Mechanic Street. Allen Ray David & Ann A. David were in for a subdivision on Lake Road of land approximately 50 x 150 to be conveyed to Germaine Curtin to be used as exclusive lake access for her property on Lake Road. Conceptual approval was given to Kathryne Gutto for a four lot subdivision on Lake Road, public hearing scheduled for January 28, 2003. Youth Councilman Topper stated that there will be a youth holiday party here at town hall on December 14th from noon to 4:00 p.m. Rifle team has five members working on their Expert Marksman. Youth basketball had over 100 children sign up for their 6 week program held on Saturdays for an hour. Travel basketball starts in January for 5th & 6th graders. Pee-wee wrestling had 50 co-ed signups. Baseball contract has been signed. Youth commission requested cutoff dates for newsletter be published in newsletter. ZBA Councilman Quinlan stated that the board had two applications before them in November. Beth Kruegers request for an area variance to allow new construction of a replacement camp on South Shore Drive East in Weiss Grove was approved. Allen & Ann David received approval for an area variance to allow them to subdivide a portion of land and create a substandard size lot to be conveyed and used as exclusive lake access. Senior Citizens Councilwoman Sutch attended the December 5th meeting of the Senior Citizens. There were only 20 seniors in attendance due to bad weather. The 2003 officers were elected. They have no trips pending, probably none until spring. They collected food at the business meeting for the pantry and at this meeting for local church Christmas baskets. Their annual Christmas party will be held at C & R Restaurant this year on December 11th. They continue to be a very lively group.
MOTIONS AND RESOLUTIONS
RESOLUTION # 54-2002
Budget Adjustments. On a motion of
Councilman Quinlan, seconded by Councilman Topper the following resolution was
ADOPTED:
AYES 5 NAYS 0
RESOLVED that the Galway Town
Board approve the following budget adjustments:
Increase A1320.4 $750.00 Audit/Accounting
Decrease A7989.4 $750.00 Rec. Fields
(Accountant bill for last year did not get paid until this year, causing us to
go over budget)
Increase A1410.1 $1,900.00 Town Clerk PS
Decrease A7550.4 $1,900.00 Celebrations
(Deputy Funds were placed in .4 account)
Increase A1420.4
$300.00 Attorney
Decrease A7989.4 $300.00 Rec. Fields
(This over budget occurred due to refinancing of Town Hall, refinancing saved
town $30,000)
Increase A1989.4 $115.00 Other General Support
Decrease A7989.4 $115.00 Rec. Fields
(Adjustment requested by auditor for prior year payment)
Increase A3310.1 $600.00 Traffic Control
Decrease A7989.4 $600.00 Rec. Fields
(Under budgeted)
Increase A9030.8 $600.00 Social Sec.
Decrease A7989.4 $600.00 Rec. Fields
(Under budgeted)
Increase B1990.4 $750.00 Unallocated Insurance
Decrease B7310.4 $750.00 Youth Programs
(Last month this money was transferred to youth program account until they
received grant funding. Grant was
received transferred money back to unallocated insurance.)
Increase DA5130.1 $4,000.00 Machinery PS
Increase DA5130.4 $1,000.00 Machinery CE
Decrease DA5142.1 $4,000.00 Snow Removal
Decrease DA9060.8 $1,000.00 Medical Insurance
Increase DA5130.2 $25,000.00 Machinery EQ
Decrease DA9950.9 $25,000.00 Cap. Projects
(This is a transfer for equipment purchase, this way they can track purchases
and also know how much is in reserve)
Increase DB9010.8 $600.00 State
Retirement
Increase DB9030.8 $100.00 Social
Sec.
Decrease DB9060.4 $700.00 Medical
Insurance
(Under budgeted)
Increase DB1989.4 $110.00 Other
General Support
Decrease DB5110.4 $110.00 General
Repairs
(Adjustment requested by auditor for last year payment)
All ayes MOTION CARRIED
Supervisor Hargrave went over items covered in each fund prior to approval.
Councilwoman Sutch made a motion, seconded by Councilman Topper
to approve the General Abstract of Vouchers (A) dated 11/13/02 thru 12/6/02 for
a total of $24,129.40.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by Councilman Quinlan
to approve the General Abstract of Vouchers (B) dated 11/13/02 thru 12/6/02 for
a total of $3,159.68.
All ayes. MOTION
CARRIED
Councilman Tillson made a motion, seconded by Councilwoman Sutch
to approve the Highway Abstract of Vouchers (DA) dated 11/13/02 thru 12/6/02
for a total of $14,661.44.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by Councilman Tillson
to approve the Highway Abstract of Vouchers (DB) dated 11/13/02 thru 12/6/02
for a total of $9,585.33.
All ayes. MOTION
CARRIED
Councilman Topper made a motion, seconded by Councilman Tillson
to approve the Lighting District Abstract of Vouchers (SL) dated 11/13/02 thru 12/6/02
for a total of $182.34.
All ayes. MOTION
CARRIED
Councilman Quinlan made a motion, seconded by Councilman Topper
to approve the Supervisors Operating Statement for the period ending 11/30/02.
All ayes. MOTION
CARRIED
RESOLUTION # 55 -2002 Appointment of Richard Weber to Planning Board. On a motion of Councilwoman Sutch, seconded
by Councilman Topper the following resolution was ADOPTED: AYES 5 NAYS
0
RESOLVED that the Galway Town Board
appoint Richard Weber to the Planning Board to fill the unexpired term of
Richard Weber III, term to expire 7/1/09.
All ayes. MOTION
CARRIED
RESOLUTION # 56 2002 Reappointment of Tim Bogdan to Zoning Board of Appeals.2003 Town of
Galway Budget. On a motion of
Councilman Topper, seconded by Councilman Quinlan the following resolution was
ADOPTED: AYES 5 NAYS - 0
RESOLVED that the Galway Town Board
reappoint Tim Bogdan to the Zoning Board of Appeals, term to expire 12/31/07.
All ayes. MOTION
CARRIED
RESOLUTION # 57-2002 Reappointment of Charles Klages to the Board of Assessment
Review. On a motion of Councilman
Tillson, seconded by Councilman Topper the following resolution was
ADOPTED: AYES 5 NAYS 0
RESOLVED: that the Galway Town
Board reappoint Charles Klages to the Board of Assessment Review, term to
expire 9/30/07.
All ayes. MOTION
CARRIED
RESOLUTION # 58 - 2002 Authorization for Highway Superintendent to solicit bids for a
Hydraulic Excavator. On a motion of
Councilman Quinlan, seconded by Councilwoman Sutch the following resolution was
ADOPTED: AYES 5 NAYS 0
RESOLVED: that the Galway Town Board authorizes the Highway Superintendent
to solicit bids for the purchase of a Hydraulic Excavator.
All ayes. MOTION
CARRIED
RESOLUTION # 59 2002 Correction to Resolution # 51-2002 to include amount of contract. Supervisor Hargrave stated that contract
amount needed to be indicated on resolution for mowing contract On a motion of Councilman Quinlan, seconded
by Councilman Topper the following resolution was ADOPTED: AYES 5
NAYS 0
RESOLVED: that the Galway Town
Board adjust Resolution # 51-2002 to indicate the mowing contract amount of
$4,475.00.
All ayes. MOTION
CARRIED
RESOLUTION # 60 -2002 - Discussion of previously
tabled Resolution # 51-2002, Deputy
Historian. Supervisor Hargrave stated
that he solicited comments from all town supervisors in the county with
reference to their towns having a deputy historian. He only received information back from 7-8 towns in county. Town of Charlton has a position for Deputy
Historian, but this position is vacant presently and they have no plans of fill
position at this time. Board went into discussion
regarding request. Nothing is indicated
in current budget for this position.
Board would like to discuss this matter further with Town Historian
before making a decision on resolution.
Board decided to table resolution until the end of year meeting to allow
them to work out the wording on resolution.
On a motion of Councilwoman Sutch, seconded by Councilman Quinlan the
following resolution was ADOPTED: AYES 5 NAYS
0
RESOLVED: that the Galway Town
Board table Resolution # 51-2002 until the December 20, 2002 End of Year
Meeting to allow the board to work out the wording this Deputy Historian Resolution.
All ayes. MOTION
CARRIED
Other Business
Supervisor Hargrave
stated that we needed to schedule End of Year & Organizational
meetings. End of year meeting was
scheduled for Monday, December 30, 2002 at 7:30 p.m. and Organizational meeting
was scheduled for Thursday, January 2, 2003 at 6:15 p.m.
RESOLUTION # 61 2002 Authorization for Supervisor to sign Galway Volunteer Fire Company
contract. On a motion of Councilman
Tillson, seconded by Councilman Topper the following resolution was ADOPTED: AYES 5 NAYS 0
RESOLVED that the Galway Town Board
authorize the Supervisor to sign the Galway Volunteer Fire Company, Inc.
contract in the amount of $145,000.00.
All ayes. MOTION
CARRIED
RESOLUTION # 62 2002 Authorization for Supervisor to sign Galway Ambulance Corps., Inc.
contract. On a motion of Councilman
Topper, seconded by Councilwoman Sutch the
following resolution was ADOPTED: AYES
5 NAYS 0
RESOLVED that the Galway Town Board
authorize the Supervisor to sign the Galway Ambulance Corps., Inc. contract in
the amount of $26,500.00.
All ayes. MOTION
CARRIED
RESOLUTION # 63 2002 Authorization for Supervisor to sign contract for Fire Alarm System in
Town Hall & Highway Garage. On a
motion of Councilman Topper, seconded by Councilman Tillson the following
resolution was ADOPTED:
AYES 5 NAYS 0
RESOLVED that the Galway Town Board
authorize the Supervisor to sign the Fire Alarm System contract with
SimplexGrinnell for the Town Hall Building & Highway Garage in the amount
of $2,144.00.
All ayes. MOTION
CARRIED
Supervisor Hargrave
stated that audit of the Town Clerk & Justice Books are due by January 20,
2003. Councilman Quinlan will do an
audit of Town Clerks books and Councilman Tillson will do Justice Books.
Councilman Tillson made a motion, seconded by Councilman Topper
to adjourn the meeting at 8:46 p.m.
All ayes. MOTION
CARRIED
Respectfully submitted,
Margaret L. DeFoe
Town Clerk